Supply Digital Interview Recording System
The Police Service of Northern Ireland (PSNI) are seeking to procure a networked digital interview recording solution capable of integration with line of business systems, due to the impending obsolescence of the existing recording devices and associated media.
United Kingdom-Belfast: Apparatus for sound, video-recording and reproduction
Section I: Contracting authority
The Police Service of Northern Ireland
Lisnasharragh, 42 Montgomery Road
Contact point(s): Central Procurement Directorate
For the attention of: ICT Procurement
BT6 9LD Belfast
Telephone: +44 2890816200
General address of the contracting authority: www.dfpni.gov.uk/cpd
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UK
1. Front-end devices (networked)
Capture Device (e.g. video cameras, microphones and recording mechanisms – referred to as a Recorder in these requirements) with capability to add metadata and upload to a digital evidence repository (either local, PSNI-wide, regional or national repository). The proposed solution must be capable of operating in networked or standalone modes, if for example a network outage occurs. The Fixed Digital Recorders will be permanently installed solutions across the PSNI estate in custody and designated interview rooms. The Portable Digital Recorder will be allocated to Districts to allow interview recordings to take place away from PSNI premises.
2. Interview Transcription solution
Software and hardware (foot pedal) solution for transcription that will be installable on standard PSNI desktop PCs. The foot pedals are to be supplied with specialist software and drivers for the client PC and connecting cable.
3. Digital Evidence Repository solution (integrated with LOB systems)
Digital Evidence Software repository supplied to organise and manage digital evidence files in accordance with PSNI Management of Police Information (MOPI) handbook records management requirements and any minor local variations
Estimated value excluding VAT: 1 236 000 GBP
Section III: Legal, economic, financial and technical information
Minimum level(s) of standards possibly required: As per Tender documentation.
Company & Personnel Experience (Pass/Fail) as specified within the Instructions to Tenders within the Tender Documentation.
Section IV: Procedure
Payable documents: no
Place:Central Procurement Directorate (CPD) use an electronic tendering system hosted by Bravo Solutions. Tenders cannot be accessed until after the closing date and time for tender responses.
Section VI: Complementary information
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Conditions of Contract contains a Social Clause which requires the successful Contractor to put processes in place, to provide, either directly or through its supply chain, 26 Person Weeks per year of work experience or employment opportunities for an Unemployed Person(s) to be arranged through an appropriate Northern Ireland Department for Employment and Learning (DEL) supported programme or equivalent in Northern Ireland, or through an equivalent scheme that is acceptable to the Client if the Contractor is operating elsewhere in the UK or in another Member State of the European Union.
Please refer to the answer in Section VI.4.2
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
Telephone: +49 2890816200
VI.5)Date of dispatch of this notice:22.1.2014