A Framework for the Supply of Floor Cleaning Machines

A Framework for the Supply of Floor Cleaning Machines

Floor Cleaning / Maintenance Machines and Accessories.

United Kingdom-Leicester: Floor-maintenance machines

2016/S 147-265643

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Barnsdale Way, Grove Park, Enderby
LE19 1ES
United Kingdom
Contact person: Mr Nasir Makda
Telephone: +44 1162944166
E-mail: tenders@espo.org
NUTS code: UKF21
Internet address(es):Main address: www.espo.org

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders,org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: AI. Procurement. Gateways. Ojeu. Constrained. S209 Final. Other String 200

Section II: Object

II.1)Scope of the procurement


69_17 Floor Cleaning / Maintenance Machines and Accessories.

Reference number: 69_17

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A framework for the supply of floor cleaning machines and associated accessories, including, but not limited to: tub vacuum cleaners, upright vacuum cleaners, wet and dry vacuum cleaners, motorised floor scrubbers, motorised floor polishers. Goods will be required for delivery to the ESPO distribution centre, and for delivery directly to ESPO customers. Tenderers are not required to bid for all items within the Lot, however tenders must be submitted in accordance with the permitted combinations outlined in the price schedule.

To tender: (a) Go to www.eastmidstenders.org (b) Register; (c) Search for tender opportunity ‘69_17’; d) Express an interest; (e) Download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

A framework for the supply of floor cleaning machines and associated accessories, including, but not limited to: tub vacuum cleaners, upright vacuum cleaners, wet and dry vacuum cleaners, motorised floor scrubbers, motorised floor polishers. Goods will be required for delivery to the ESPO distribution centre, and for delivery directly to ESPO customers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2017
End: 31/12/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The financial stability of tenderers will not be assessed as part of this procurement exercise. If appointed onto the framework agreement, the financial standing of all Suppliers will be monitored during the framework (see clause 26.8 of the Terms and Conditions) by use of an external credit reference agency — Creditsafe. Where a Creditsafe report is unobtainable, other means of financial testing may be used to assess the financial standing of Suppliers.

As part of ongoing contract monitoring procedures to ensure financial stability requirements are met, credit rating checks will be carried out on an annual basis, using Creditsafe scores. A baseline credit rating score will be obtained at contract award stage and any significant changes to the score or concerns regarding the financial standing of the company will be investigated.

Suppliers can obtain Creditsafe ratings by visiting the Creditsafe website (www.creditsafeuk.com) — on the homepage click on ‘Free Company Report’.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 069-119844

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/08/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review

VI.4.1)Review body

Barnsdale Way, Grove Park, Enderby
LE19 1ES
United KingdomInternet address:www.espo.org
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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