Access Control System West Yorkshire Police

2012/S 55-089767

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Yorkshire Police
Procurement, Laburnum Road
For the attention of: Miss Lynne Allen
WF1 3QP Wakefield
UNITED KINGDOM
E-mail: lynne.allen@westyorkshire.pnn.police.uk

Further information can be obtained from: Physical Access Control System
Internet address: www.bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Physical Access Control System
Internet address: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Physical Access Control System
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Physical access control system.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Framework will be available to all National United Kingdom Police Forces.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

West Yorkshire Police as lead Authority are seeking suitably qualified suppliers to tender for the provision of a physical access control system (PACS) and/or services to establish a local PACS infrastructure.
The Authority seek to establish a long term working relationship with the successful Contractor through an initial 4 year contract with options to extend for a further 2 years, subject to satisfactory performance from the Contractor. This framework will be available to all national United Kingdom Police Forces.
Suppliers must be able to demonstrate that they have the relevant commercial, Technical and qualitative capabilities in order to be considered as part of this process.
Bidders day.
Due to the technical nature of this procurement West Yorkshire Police will be holding a bidders day to allow all interested parties to seek clarification on the tender document provided.
Interested parties are required to register for a Bidders Day which will take place on 23.3.2012.
To register please e-mail: procurement@westyorkshire.pnn.police.uk.

Your e-mail must provide the names of a maximum of 3 people who will be attending.
Registered parties should report to reception at the training and development complex in Wakefield West Yorkshire. Once registered a map will be provided complete with start time.
Supplier registration on blue light.
The below guidance has been provided to assist Suppliers register on the Bluelight web site.
1. Log onto www.bluelight.gov.uk;

2. Select supplier area from the menu on the left hand side of the screen;
3. From the menu down the left hand side select Register Company;
4. You will now be on a screen titled “Supplier Registration Step 1 of 3 – Personal Details” where you will need to complete a number of details regarding your company – click next to continue;
5. Then complete “Step 2 of 3 Company Information” where you will need to complete a number of details regarding your company;
6. Please ensure that you complete the key words as these will be integral to Blue Light notifying you of upcoming opportunities;
7. Then please complete “Step 3 of 3 – Communications, conditions and Privacy”. You will need to click to agree to the terms and Conditions and Privacy Policy. Click on next to continue;
8. To complete registration you need to click finish to confirm your details and you will receive a Supplier Registration Confirmation message;
9. Please note that on all screens during registration there are “help boxes” to assist you with your registration;
10. Upon registration there are a number of Suppliers Guides which you can download to assist you with registering for e-mail updates, how to do business on the portal etc.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WYP/PROC/2011-397

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.4.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.3.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012