Accommodation Based Service for Homeless People in Cheshire East

UK-Sandbach: Social work services with accommodation

2013/S 013-017297

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Procurement, Westfields, Middlewich Road
For the attention of: Michael Sellors (MCIPS)
CW11 1HZ Sandbach
UNITED KINGDOM
Telephone: +44 1270686453
E-mail: michael.sellors@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: www.cheshireeast.gov.uk

Address of the buyer profile: www.cheshireeast.gov.uk/business/procurement.aspx

Further information can be obtained from: This is an electronic tender. For all expression of interest s and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at www.the-chest.org.uk. Refer also to details in section VI.3 Additional Information.
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender. For all expression of interest s and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at www.the-chest.org.uk. Refer also to details in section VI.3 Additional Information.
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: This is an electronic tender. For all expression of interest s and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at www.the-chest.org.uk. Refer also to details in section VI.3 Additional Information.
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Accommodation Based Service for Various Homeless People in Cheshire East – Round 2

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Cheshire East, Congleton and Macclesfield.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Accommodation based service for various homeless people in Cheshire East:
Lot 1 – Homeless single parent families in Crewe and Congleton;
Lot 4 – Vulnerable women with support needs in Congleton;
Lot 5 – Young single people in Macclesfield.
The above lots all entail a service which aims to offer individuals needs led support, to facilitate the development of life skills that will enable vulnerable people to maintain independent liveing, offering them the opportunity to improve their quality of life.

II.1.6)Common procurement vocabulary (CPV)

85311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Accomodation based service for various homeless people in Cheshire East:
Lot 1 – Homeless single parent families in Crewe and Congleton;
Lot 4 – Vulnerable women with support needs in Congleton;
Lot 5 – Young single people in macclesfield.
The above lots all entail a service which aims to offer individual needs led support, to facilitate the development of life skills that will enable vulnerable people to maintain independent living, offering them the opportunity to improve their quality of life.
Estimated value excluding VAT:
Range: between 1 378 000 and 2 042 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial 3 Year contract, with the option to extend for a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Accomodation Based Services for Homeless Single Parent Families in Crewe and Congleton

1)Short description

As II.1.5 and II.2.1.

2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 450 000 and 650 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

with the option to extend for a further 2 years

Lot No: 4 Lot title: Accomodation Based Services for Vulnerable Women with Support Needs in Congleton

1)Short description

As II1.5 and II.2.1.

2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 350 000 and 525 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

with the option to extend for a further 2 years

Lot No: 5 Lot title: Accomodation Based Services for Young Single People in Macclesfield

1)Short description

As II.1.5 and II.2.1.

2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 578 000 and 867 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

with the option to extend for a further 2 years

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Form of Bond or Parent Company Guarantee may be required prior to commencement of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Conditions of Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council shall only enter into a contract with one company for each Lot. If you have bid as a consortium/joint bid etc, you must decide which comapny shall be the lead and therefore the contracting entity with the Council. All other parties to the consortium shall be viewed as sub-contractors by the Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: There are key performance indicators outlined in the specification document for each lot. The contract shall be subject to these.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to Regulation no 23 of the Public Procurement Regulations 2006
(SI. No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender Documents.
Minimum level(s) of standards possibly required: N/A.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Information and formalities necessary for evaluating if requirements are met:
See Tender Documents.
Minimum level(s) of standards possibly required:
See Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWCE-93UNMN.

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2012/S 236-389044 of 7.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.2.2013 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.2.2013 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 6.2.2013 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procurement exercise will be conducted on Cheshire East Borough Council’s electronic Contract and Tender Management System at www.the-chest.org.uk

Organisations wishing to be considered for this contract must register their expression of interest through the Contract and Tender Management System. Once you have done this, the tender documents will become available to you.
Please do not e-mail your expression of interest to any member of the Council as this will not be accepted.
If you have any problems with the Chest, please contact the helpdesk on: Email: nwsupport@due-north.com Telephone: +44 8452930459

If you require urgent assistance regarding the intial usage of the chest please contact the point of contact in Section I.1 of this notice. On failure to reach this contact, please immediately contact procurement@cheshireeast.gov.uk

This is a voluntary notice and therefore this procedure is not subject to the full UK public contract regulations.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:11.1.2013