Across Wales Intertidal Monitoring Project

Across Wales Intertidal Monitoring Project

The fieldwork will be conducted within Wales and spread between statutory sites that contain intertidal features. The project will focus on sub-habitats of the broad SAC features: intertidal mudflats and sandflats, reefs (including biogenic reefs), shallow inlets and bays and estuaries.

United Kingdom-Cardiff: Environmental services

2014/S 209-370373

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Contact point(s): Procurement
For the attention of: Julie Dyer
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466213
E-mail: julie.dyer@naturalresourceswales.gov.uk
Fax: +44 2920466406

Internet address(es):

General address of the contracting authority: http://naturalresourceswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: Natural Resources Wales
Ty Cambria House, 29 Newport Road
Contact point(s): Procurement
For the attention of: Julie Dyer
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466213
E-mail: julie.dyer@naturalresourceswales.gov.uk
Fax: +44 2920466406
Internet address: http://naturalresourceswales.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Natural Resources Wales
Ty Cambria House, 29 Newport Road
Contact point(s): Procurement
For the attention of: Julie Dyer
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466213
E-mail: julie.dyer@naturalresourceswales.gov.uk
Fax: +44 2920466406
Internet address: http://naturalresourceswales.gov.uk

Tenders or requests to participate must be sent to: Natural Resources Wales
Ty Cambria House, 29 Newport Road
Contact point(s): Procurement
For the attention of: Julie Dyer
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466213
E-mail: julie.dyer@naturalresourceswales.gov.uk
Fax: +44 2920466406
Internet address: http://naturalresourceswales.gov.uk

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Across Wales Intertidal Monitoring Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 344 000 GBP

II.1.5)Short description of the contract or purchase(s)

Summary of Background:
Natural Resources Wales has a statutory duty (formerly held by the Countryside Council for Wales) to produce advice under Regulation 35 (formerly Regulation 33) of the Habitats Regulations 1994 (updated 2010), which states:
‘As soon as possible after a site becomes a European marine site, [NRW / NE] shall advise other relevant authorities as to —
— the conservation objectives for that site, and
— any operations which may cause deterioration of natural habitats or (…) disturbance of species, for which the site has been designated’.
The Regulation 35 advice package is the foundation for feature condition monitoring, which is required in order for NRW to fulfil its function of reporting on whether features are in Favourable Conservation Status (FCS). The Habitats Directive establishes that the management of Special Areas of Conservation (SACs) should aim to achieve the FCS of habitat and species features. Features can be, for example, an entire habitat, a range of plant/animal communities, an individual plant/animal community or individual species. In the case of the Habitats Directive, the features are the habitats and species listed in Annex I and Annex II for which the individual site has been selected.
To inform management and enable reporting on the FCS of intertidal habitats of SAC, Special Protection Areas (SPAs: Birds Directive) and Sites of Special Scientific Interest (SSSIs), NRW require implementation of an intertidal monitoring program through contracting in additional capacity. NRW staff and the Contractor, in consultation, will continue to develop and implement the monitoring programme for each statutory site. Previous and current intertidal SAC monitoring in Wales has involved modified ‘Intertidal Phase 1′ methods; fixed and random quadrats; intertidal sediment cores and photographic techniques.
The fieldwork will be conducted within Wales and spread between statutory sites that contain intertidal features. The project will focus on sub-habitats of the broad SAC features: intertidal mudflats and sandflats, reefs (including biogenic reefs), shallow inlets and bays and estuaries.
The contractors will maintain a close working relationship with NRW marine specialist staff in the design, implementation and analysis; and provide regular presentation, reporting, analysis and interpretation of the monitoring work, including identifying opportunities to publish the monitoring work in scientific and other journals. The program will harmonise the monitoring work with Water Framework Directive and the Marine Strategy Framework Directive monitoring objectives where they overlap.
This program of work requires up to 5 weeks (25 days) of intertidal fieldwork, typically using an effective team of two skilled contractors, plus an assistant. For extensive sediment surveys, it may be better value for money to increase the number of less skilled personnel. A further member of NRW staff will make up the team of 4 surveyors as standard (this can be varied, within the scope of the required survey work).
The following are essential requirements:
— Numerous years’ experience in planning and carrying out marine intertidal rocky and sediment surveys. The requirement to be able to cross difficult terrain and sediment flats is important in this contract.
— A high level of skill in the identification of marine intertidal and shallow sublittoral animals and plants.
— An appropriate quality assurance mechanism, to ensure good quality data and reports.
— A proven record of data analysis, presentation and report writing in marine ecology.
The following are desirable requirements:
— Experience in data management and archiving in line with MEDIN guidelines.
— Have an understanding of the Habitats Directive and Water Framework Directive.
— Some experience in operating from small boats.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=16894

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

90700000, 90710000, 73112000, 90711500, 90712400, 90712300, 71700000, 71354500, 98360000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The project will focus on sub-habitats of the broad SAC features: intertidal mudflats and sandflats, reefs (including biogenic reefs), shallow inlets and bays and estuaries.
2.1. Aims:
— To complete fieldwork monitoring across Wales using existing monitoring techniques, on an annual basis.
— To further develop and establish a programme of monitoring work for statutory sites with intertidal habitat and species features in Wales.
— To maintain a close working relationship between the contractors and NRW marine specialist staff in the design, implementation, analysis and reporting of the marine intertidal monitoring program.
— To harmonise the programme of monitoring work in SACs with Water Framework Directive and the Marine Strategy Framework Directive monitoring objectives where they overlap.
— To provide regular presentation, reporting, analysis and interpretation of the monitoring work, including identifying opportunities to publish the monitoring work in scientific and other journals.
Estimated value excluding VAT:
Range: between 250 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WDM002
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.12.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

22.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 22.12.2014 – 12:00

Place:

Cardiff.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:16894)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Natural Resources Wales
Ty Cambria House 29 Newport Road
CF24 0TP Cardiff
UNITED KINGDOM
E-mail: julie.dyer@naturalresourceswales.gov.uk
Telephone: +44 2920466213

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2014