Multi Provider Framework Agreement for the Provision of Actuarial Services, Governance and Administration Support.
United Kingdom-Norwich: Group pension services
2016/S 051-085287
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Norfolk County Council
County Hall, Martineau Lane
For the attention of: Julie Ward
NR1 2DH Norwich
UNITED KINGDOM
E-mail: sourcingteam@norfolk.gov.uk
Internet address(es):
General address of the contracting authority: www.norfolk.gov.uk
Address of the buyer profile: https://in-tend.co.uk/norfolkcc/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Wolverhampton City Council, Tower Hamlets Council, Lincolnshire County Council, the Environment Agency, Cumbria County Council, London Borough of Hackney.
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 15 000 000 and 350 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Services covered by this procurement are split into 4 Lots and providers may bid for 1 or more Lots.
II.1.6)Common procurement vocabulary (CPV)
66522000, 66523000, 66141000, 66519600, 75320000, 66131100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 15 000 000 and 350 000 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Actuarial Services
1)Short description
2)Common procurement vocabulary (CPV)
66519600, 66523000, 66141000, 75320000, 66131100, 66522000
3)Quantity or scope
— Actuarial advice in relation to outsourcing / reshaping service delivery (Including staff transfers and changes in workforce profile).
— Advice on admission agreements.
— Actuarial advice to new or existing participating employers.
— Attendance at meetings as required by stakeholders.
— Support for and supply of scheme communication, advice and training for all associated stakeholders as required including but not limited to scheme members, pension boards, section 101 committees and employers.
— Completion of the triennial Actuarial Valuation exercise in accordance with the LGPS governing regulations (to include preparation of individual valuation positions for each participating employer).
— Funding Strategy Statement preparation and advice.
— Providing responses to auditors of administering authorities and participating employer bodies in respect of the financial reporting of Pensions and any other matters arising.
— Undertaking Asset Liability Studies (every three years or more frequently if required).
— Completion of Actuarial Valuation at the date of cessation of a scheduled body or an admission body to assess any termination liabilities arising.
— Annual accounting valuations of pension liabilities (in accordance with FRS17 (FRS102) / IAS19 requirements or any such standard as is in force) — including the calculation of opening positions for new employers.
— Preparation of pensions information on behalf of participating employers for inclusion in tender documentation when letting services that includes the transfer of staff who are members of the LGPS.
— Calculation of opening positions (level of assets and liabilities) for new participating employers and the calculation of the appropriate employer contribution rate at commencement.
— Calculation and actuarial advice relating to the consideration of an appropriate bond or other guarantee either where an authority is entering into a transferee admission agreement with a contracting party or other circumstance.
— Provision of appropriate actuarial factors as prescribed by the LGPS governing regulations e.g. strain costs on early retirement.
— Provision of modelling and projections in respect of underlying assumptions and strategy at a fund or employer level.
— Provision of funding and contribution strategy advice.
— Supporting unitisation and segregation (in support of employer specific funding strategy).
— To act as expert witness (in case of arbitration, regulatory or other).
— Covenant analysis and baseline risk management.
— Cashflow Modelling.
Lot No: 2 Lot title: Benefits Consultancy
1)Short description
2)Common procurement vocabulary (CPV)
66522000, 66523000, 75320000, 66141000, 66131100
3)Quantity or scope
— Benefit administration advice about outsourcing / reshaping service delivery.
— Benefit administration advice to new or existing participating employers.
— Attendance at meetings as required by stakeholders.
— Support for and supply of scheme communication and information to stakeholders as required including but not limited to scheme members, pension boards, section 101 committees or equivalent and employers.
— Provide pension fund risk management and implementation services.
— Process design and implementation.
— Advice on administration management structures, service standards and key performance indicators.
— Advice on compliance with regulatory requirements.
— Policy Development.
— Advice on the development and implementation of administration strategy (including, but not limited to, advice on a Pensions Administration Strategy).
— Working with LGPS administration software providers.
— Pensions taxation advice.
— Internal Dispute Resolution Procedure (IDRP) guidance.
— Provision of training.
Lot No: 3 Lot title: Provision of Governance Consultancy
2)Common procurement vocabulary (CPV)
66522000, 66141000, 66523000, 75320000, 66131100
3)Quantity or scope
— Advice and guidance on fund governance.
— Support for and supply of scheme communication and information to stakeholders as required including but not limited to scheme members, pension boards, section 101 committees or equivalent and employers.
— Risk Management related to governance and scheme analysis.
— Reviews and guidance on governance structures and its effectiveness.
— Strategy and Policy Development.
— Advice on compliance with regulatory requirement and other governance standards.
— Advice and attendance at meetings as required by stakeholders.
— Provision of training.
Lot No: 4 Lot title: Consultancy Services to Support Specialist Projects
1)Short description
2)Common procurement vocabulary (CPV)
66522000, 66523000, 75320000, 66141000, 66131100
3)Quantity or scope
— LGPS asset management restructuring (‘asset pooling’).
— Change management.
— Project management.
— Regulatory compliance reviews (including, but not limited to, compliance with The Pensions Regulator requirements).
— Data Quality and Validation Audits.
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2016/S 004-003963 of 7.1.2016
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The duration of the framework will be 4 years, but as the Local Government Pension Scheme regulations require that each Fund obtains an actuarial valuation of its assets and liabilities every 3 years, as it is desirable for cost and continuity reasons that the contract can be utilised for 2 cyclical valuations, contracts awarded under the framework may be for up to 7 years.
This procurement will be managed electronically via the Council’s procurement system. To participate in this procurement, Applicants must first be registered on the procurement system at https://in-tendhost.co.uk/norfolkcc
Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles
Once registered you will be able to view the procurement under the tenders section and express an interest. If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: