Actuarial Services London

Actuarial Services London

Actuarial, administration and investment consultancy services.

United Kingdom-London: Pension services

2014/S 206-365198

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trustees of the Hyde Housing Association Limited Pension and Assurance Scheme
30 Park Street, null
SE1 9EQ London
UNITED KINGDOM
Telephone: +44 2032072574

Internet address(es):

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Actuarial, administration and investment consultancy services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Pension services. Group pension services. Pension fund consultancy services. Pension fund administration services. Pension investment services. Pension fund management services. Insurance and pension services. Actuarial services. The Scheme Trustees wish to appoint new professional advisers for the delivery of the following services for the Trustees of all sections of the Scheme:
Administration (lot 1) Including but not limited to:
— Member record keeping — includes benefit calculations and preparation and annual benefits statements (including SMPIs);
— Dealing with member cases directly (e.g. transfers, retirements, requests);
— Client reporting (e.g. admin reports or real time information);
— Attendance at Trustee meetings;
— Treasury and accounting — includes overseeing the bank account, running the cash books and preparation of the draft report and accounts (including preparation of the financial statements) and settlement of benefits, invoices and levies following authorisation;
— Pensioner Payroll;
— Confidential exchange of member data between the Hyde, the Trustees and the administrator-Interfacing with Aon’s Simplicity (automatic enrolment) system;
— Online access for members, Trustees and Employer;
— Interfacing with Midland’s iTrent HR and Payroll system;
— Dealing with regulatory authorities e.g. Event Report and tax return;
(lot 2) Including but not limited to:
— Triennial actuarial valuation;
— Annual actuarial updates;
— PPF related work;
— Actuarial factor reviews;
— General pensions consultancy;
— Online actuarial funding tracker and modelling software;
— Actuarial review of specific benefit cases;
— Preparation of draft communications e.g. pension newsletters;
— Submission of Scheme Return;
— Triennial review and drafting of the SIP for the DB sections;
— Investment strategy reviews for the DB sections including de-risking;
— Active monitoring of the DC investment options and advice regarding the DC investment strategy including default options;
— Investment market updates;
— Attendance at Trustee meetings;
— Company pension accounting disclosure.

To view the documents, Applicants will need to register as a supplier on www.delta-esourcing.com and use the access codes provided within the Lot information.

II.1.6)Common procurement vocabulary (CPV)

66520000, 66522000, 66523000, 66523100, 66131100, 66141000, 66500000, 66519600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value consists of the requirements for the Trustees of Hyde Housing Assoc. Pension Scheme, and does not account for potential additional value if other Housing Associations elect to use the contract.
Estimated value excluding VAT:
Range: between 1 100 000 and 2 150 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Pension Scheme Administration

1)Short description

The Scheme Trustees wish to appoint new professional advisers for the delivery of pension administration services for the Trustees of the Scheme for all sections (DB and DC) including but not limited to:
— Member record keeping — includes benefit calculations and preparation and annual benefits statements (including SMPIs);
— Dealing with member cases directly (e.g. transfers, retirements, requests);
— Client reporting (e.g. admin reports or real time information);
— Attendance at Trustee meetings;
— Treasury and accounting — includes overseeing the bank account, running the cash books and preparation of the draft report and accounts (including preparation of the financial statements) and settlement of benefits, invoices and levies following authorisation;
— Pensioner Payroll;
— Confidential exchange of member data between the Hyde, the Trustees and the administrator;
— Interfacing with Aon’s Simplicity (automatic enrolment) system;
— On-line access for members, Trustees and Employer;
— Interfacing with Midland’s iTrent HR and Payroll system;
— Dealing with regulatory authorities e.g. Event Report and tax return.

2)Common procurement vocabulary (CPV)

66523100, 66520000, 66522000, 66523000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 600 000 and 1 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: 47R66TYKU5.

Lot No: 2Lot title: Pension Scheme Actuarial, Scheme Actuary Appointment, Consultancy, and Investment Consultancy

1)Short description

The Scheme Trustees wish to appoint new professional advisers for the delivery of pension scheme actuarial, consultancy and investment consultancy services for the Trustees of the Scheme for all sections (DB and DC) including but not limited to:
— Triennial actuarial valuation;
— Annual actuarial updates;
— PPF related work;
— Actuarial factor reviews;
— General pensions consultancy;
— On-line actuarial funding tracker and modelling software;
— Actuarial review of specific benefit cases;
— Preparation of draft communications e.g. pension newsletters;
— Submission of Scheme Return;
— Triennial review and drafting of the SIP for the DB sections;
— Investment strategy reviews for the DB sections including de-risking;
— Active monitoring of the DC investment options and advice regarding the DC investment strategy including default options;
— Investment market updates-Attendance at Trustee meetings;
— Company pension accounting disclosures.

2)Common procurement vocabulary (CPV)

66520000, 66131100, 66141000, 66519600, 66522000, 66523000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: Q2GQ9SD5PR.

Lot No: 3Lot title: Pension Scheme Administration, Actuarial, Consultancy, Scheme Actuary Appointment and Investment Consultancy

1)Short description

Lot 3 will comprise of the combined requirements of Lot 1 and Lot 2. Suppliers should respond to this if they would like to provide the combined service.

2)Common procurement vocabulary (CPV)

66520000, 66131100, 66141000, 66500000, 66519600, 66522000, 66523000, 66523100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 100 000 and 2 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: 4TGQ62R79H.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If applicable, this will be detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If applicable, this will be detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applicable, this will be detailed in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in Pre-Qualification Questionnaire (PQQ). Company number may be required for financial evaluation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.11.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=113734186

GO Reference: GO-20141021-PRO-6104438.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2014