Ad Hoc Vehicle Servicing and Repair Inverness

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
The Town House, High Street
Contact point(s): Finance, Technical Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785156
E-mail: procurement.unit2@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ad Hoc Vehicle Servicing and Repair, Welding, Sub Contracting Works and Recovery (3^rd Tranche).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Highlands and Islands.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 150

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 535 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Highland Council wishes to enter into a Framework Agreement with suitably qualified and experienced Service Providers, to provide Ad Hoc Vehicle Servicing and Repair, Welding, Sub-Contracting Works and Recovery within the Highlands and Islands Area.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation, please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 4962 under ‘ITTs Open to All Suppliers’. Please use the ‘Search/Filter’ function, then select ‘Project Code’ from the drop-down. Please note that once you have expressed interest in the ITT, it will move to your ‘My ITTs’ area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts, you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

50116000, 50112110, 50116200, 50116300, 50116400, 50117000, 50117100, 50117300, 50118110, 50118200, 50118400, 50110000, 50100000,51144000, 31610000, 50112120, 50532100, 50112000, 50112100, 50113000, 50113100, 50114000, 50114100, 50115000, 50115100, 50116500,50116600, 45259000, 45262680, 45255400, 34144220, 50118100, 50118300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.
Estimated value excluding VAT: 535 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the duration of the Framework Agreement for a further period of 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 27.3.2016. Completion 26.3.2017

Information about lots

Lot No: 1 Lot title: Vehicle Servicing and Repair

1)Short description

Vehicle Servicing and Repair.

2)Common procurement vocabulary (CPV)

50116000, 50112110, 50116200, 50116300, 50116400, 50117000, 50117300, 50118110, 50118200, 50118400, 50110000, 50100000, 50112100,50113000, 50113100, 50114000, 50114100, 50115000, 50115100, 50116500, 50116600, 45259000, 45262680, 45255400, 34144220, 50118100,50118300, 31610000, 50112000, 50112120, 50117100, 50532100, 51144000

3)Quantity or scope

The Authority will determine the servicing frequency required for all vehicles.
Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Vehicle Welding and Fabrication

1)Short description

Vehicle Welding and Fabrication.

2)Common procurement vocabulary (CPV)

31610000, 34144220, 45255400, 45259000, 45262680, 50100000, 50110000, 50112000, 50112100, 50112110, 50112120, 50113000, 50113100,50114000, 50114100, 50115000, 50115100, 50116000, 50116200, 50116300, 50116400, 50116500, 50116600, 50117000, 50117100, 50117300,50118100, 50118110, 50118200, 50118300, 50118400, 50532100, 51144000

3)Quantity or scope

Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Vehicle MOT’s

1)Short description

Vehicle MOT’s.

2)Common procurement vocabulary (CPV)

31610000, 34144220, 45255400, 45259000, 45262680, 50100000, 50110000, 50112000, 50112100, 50112110, 50112120, 50113000, 50113100,50114000, 50114100, 50115000, 50115100, 50116000, 50116200, 50116300, 50116400, 50116500, 50116600, 50117000, 50117100, 50117300,50118100, 50118110, 50118200, 50118300, 50118400, 50532100, 51144000

3)Quantity or scope

Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Breakdown and Recovery of Vehicles

1)Short description

Breakdown and Recovery of Vehicles.

2)Common procurement vocabulary (CPV)

31610000, 34144220, 45255400, 45259000, 45262680, 50100000, 50110000, 50112000, 50112100, 50112110, 50112120, 50113000, 50113100,50114000, 50114100, 50115000, 50115100, 50116000, 50116200, 50116300, 50116400, 50116500, 50116600, 50117000, 50117100, 50117300,50118100, 50118110, 50118200, 50118300, 50118400, 50532100

3)Quantity or scope

Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Windscreen/Glass repair or replacement

1)Short description

Windscreen/Glass repair or replacement.

2)Common procurement vocabulary (CPV)

31610000, 34144220, 45255400, 45259000, 45262680, 50100000, 50110000, 50112000, 50112100, 50112110, 50112120, 50113000, 50113100,50114000, 50114100, 50115000, 50115100, 50116000, 50116200, 50116300, 50116400, 50116500, 50116600, 50117000, 50117100, 50117300,50118100, 50118110, 50118200, 50118300, 50118400, 50532100, 51144000

3)Quantity or scope

Based on historic spend the estimated annual spend is in the region of 535 000 GBP per annum however as this is a Framework Agreement there can be no commitment as to the level and/or quantity of work awarded.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be against each Call Off Contract in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Supplier Appraisal Questionnaire (SAQ) provided on the Public Contracts Scotland Tender website.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Supplier Appraisal Questionnaire (SAQ) provided on the Public Contracts Scotland Tender website.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to complete the Method Statement Questionnaire (MSQ) provided on the Public Contracts Scotland Tender website.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC/RVS/2013-16 (3)

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2013/S 92-156939 of 10.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.1.2016 – 12:00

Place:

The Town House, Inverness, IV1 1JJ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Framework will be operational in annual tranches — this means that it shall be re-advertised annually to allow new entrants to join the Framework.
Operators already on the Framework need not reapply unless their information has changed, or they wish to update their pricing.

VI.2)Information about European Union funds

VI.3)Additional information

Service Providers may submit prices for 1 or more lots, and can indicate which geographic areas they are prepared to cover.
The Framework will be for a one (1) year period with the option for the Authority to extend by one (1) additional year. In addition, the Framework will be operational in annual tranches — this means that it shall be re-advertised annually to allow new entrants to join the Framework.
Operators already on the Framework need not reapply unless their information has changed, or they wish to update their pricing.
(SC Ref: 417996).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Strategic Procurement Division — Technical Contracts Team
The Highland Council, The Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit2@highland.gov.uk
Telephone: +44 1463785152

VI.5)Date of dispatch of this notice:

10.11.2015