Adhoc Security Guarding Framework Transport for London

Adhoc Security Guarding Framework Transport for London

The Authority’s requirement is for Adhoc Security Guarding Services with Security Industry Authority (SIA) licensed security officers to supplement the in-house security team at City Hall, to provide security requirements at Trafalgar Square and Parliament Square Gardens to supplement the services provided by the GLA’s Heritage Warden.

UK-London: guard services

2012/S 196-322499

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial – Premises and Office Services Team)
Windsor House 42- 50 Victoria St.
Contact point(s): Transport for London (Commercial Services)
For the attention of: Fiona Brand
SW1H 0TL London
UNITED KINGDOM
Telephone: +44 2071263127
E-mail: fionabrand@tfl.gov.uk
Fax: +44 2071264517

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Adhoc Security Guarding Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Greater London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority’s requirement is for Adhoc Security Guarding Services with Security Industry Authority (SIA) licensed security officers to supplement the in-house security team at City Hall, to provide security requirements at Trafalgar Square and Parliament Square Gardens to supplement the services provided by the GLA’s Heritage Warden provider together, with other locations where security may be required. In addition to this, security services will be required for certain external events such as People’s Question Time. The new Framework will be available to all members of the GLA family, which currently are the London Fire and Emergency Planning Authority (LFEPA), the Mayor’s Office for Policing and Crime and other publicly funded bodies within the Greater London area (including but not limited to, The Royal Parks and The London Ambulance Service) should they wish to join the Contract at any time during the agreement term. The Framework services will be provided by a maximum of three (3) suppliers via a tiered system for urgent requirements such as sickness cover and mini-competitions for planned requirements. For urgent work the tier 1 supplier will be contacted first to provide the required number of guards, if they are unable to fully meet the requirement then the tier 2 supplier will be contacted to provide the remainder of the requirement, if they are unable to meet the remainder of the requirement the tier 3 supplier will be contacted. Where requirements are known in advance, mini-competitions will be carried out between all three suppliers; therefore giving all suppliers on the Framework a fair chance of being awarded work under the contract.
II.1.6)Common procurement vocabulary (CPV)

79713000, 79715000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority’s requirement is for Adhoc Security Guarding Services with Security Industry Authority (SIA) licensed security officers to supplement the in-house security team at City Hall, to provide security requirements at Trafalgar Square and Parliament Square Gardens to supplement the services provided by the GLA’s Heritage Warden provider together, with other locations where security may be required. In addition to this, security services will be required for certain external events such as People’s Question Time.
The new Framework will be available to all members of the GLA family, which currently are the London Fire and Emergency Planning Authority (LFEPA), the Mayor’s Office for Policing and Crime, Metropolitan Police Service and other publicly funded bodies within the Greater London area (including but not limited to, The Royal Parks and The London Ambulance Service) should they wish to join the Contract at any time during the agreement term.
The Framework services will be provided by a maximum of three (3) suppliers via a tiered system for urgent requirements such as sickness cover and mini-competitions for planned requirements.
For urgent work the tier 1 supplier will be contacted first to provide the required number of guards, if they are unable to fully meet the requirement then the tier 2 supplier will be contacted to provide the remainder of the requirement, if they are unable to meet the remainder of the requirement the tier 3 supplier will be contacted.
Where requirements are known in advance, mini-competitions will be carried out between all three suppliers; therefore giving all suppliers on the Framework a fair chance of being awarded work under the contract.
Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial period of 2 years with an option to extend for a further 2 years in 12 month intervals.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If deemed necessary by the Authority acting reasonably, a performance bond or parent company guarantee may be required for individual contract called off.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included within the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should groups of contractors with to submit a joint response, they will be required to form a single entity representing the group to whom the Greater London Authority will award the Framework Agreement. Alternatively, a contractor in the group must be appointed as the lead and this contractor will act on behalf and be responsible for the entire group and will be the party to whom the Authority awards the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Assessment will be by means of a Pre-Qualification Questionnaire and based on the selection criteria set out in Articles 44 to 52 of the Public Sector Directive 2004/18/EC. A copy of the Pre-Qualification Questionnaire is available to interested parties free of charge by registering on TfL’s eTendering portal: https://eprocurement.tfl.gov.uk/epps/home.do Queries/requests for further information about the project should also be made via https://eprocurement.tfl.gov.uk/epps/home.do.

The Pre-Qualification Questionnaire and any accompanying documents should be returned by the deadline of 12:00 noon; 7.11.2012.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire, including financial accounts for the last three years and where accounts are for a year ended more than ten months ago, a statement of turnover since the date of the account. The Authority also reserves the right to obtain references from your bank.
Minimum level(s) of standards possibly required: For all relevant requirements refer to the Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required: For all relevant requirements refer to the Pre-Qualification Questionnaire documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire including details of current or previous contracts during the last three years for the provision of similar services. A contact at the contracting organisation for each contract must also be provided, the Authority may request references from one or more such organisation. In addition, details must be provided of the type/level of staff likely to be engaged on the contract, their professional qualifications and a brief outline of their skills and relevant experience.
Minimum level(s) of standards possibly required:
For all relevant requirements refer to the Pre-Qualification Questionnaire document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All security officer provided must hold Security Industry Authority Licenses. As specified in The Private Security Industry Act 2001.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Detailed in the Pre-Qualification Questionnaire document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GLA 80268
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note all applicants are required to express their interest by registering on https://eprocurement.tfl.gov.uk/epps/home.do.

Failure to do so may invalidate your application. Expressions of interest must be received by the closing date/time as stated in IV.3.4.
If you require any further assistance the Eurodynamics help desk is available Mon-Fri 8:00am to 5:00pm on: e-mail: tfl-eproc-helpdesk@eurodyn.com; phone: +44 800011740503.

Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities. The contract will be up to a maximum of 48 months.
On 7th September 2009 the Greater London Authority’s (GLA) procurement function was delegated to Transport for London (TfL) with the result that TfL Group Procurement manages the GLA’s procurement function, which includes undertaking procurement exercises on behalf of the GLA.
Interested parties should note that TfL is acting as procurement agent on behalf of the GLA and that all information provided as part of the procurement process will be shared with the client department/project team at the GLA. Any resultant contract will be between the successful bidder and the GLA.
The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be made in pound sterling. TfL, on behalf of the GLA, may interview any or all companies who express an interest in tendering for this work. If and when this requirement is offered to tender, this may be done in whole or part via electronic means using the internet. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the Policy can be found on the publications page of the Transport for London website, accessible via the following internet link http://www.london.gov.uk/rp/. Further details as to the application of the Greater London Authority’s Group Responsible Procurement Policy relating to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

TfL
London
UNITED KINGDOM

Body responsible for mediation procedures

TfL
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calender days standstill period at the point of information on the award of the contract is communicated to tenderers,where details shall be contained.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

8.10.2012