Administration and Management of the Climate Challenge Fund

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Administration and Management of the Climate Challenge Fund

2.2

Description of the goods or services required

The Scottish Government Climate Change and Water Division is seeking a suitably qualified and experienced Contractor (hereinafter the Fund Manager) to undertake the administration and management of the Climate Challenge Fund (CCF). This contract will run for 21 months from 1st July 2013 to 31st March 2015, with an option to extend for a further 12 months until 31st March 2016. The total value of the fund to be administered during the period 1 July 2013 to 31 March 2015 is expected to be c. £18million.

The Fund Manager will deliver all business and operational requirements of the Climate Challenge Fund on behalf of the Scottish Government, working in partnership with the Scottish Government Contract Manager.

The Fund Manager tasks will include, but are not limited to:

-general advice, including acting as a single point of enquiry for communities on the Fund,

– marketing and promotion, including working with NGOs and other relevant organisations to develop and manage the CCF ‘project ideas bank’

– development of guidance notes, route maps, application forms, templates and other supporting material as required, including support for ‘project franchising’

– managing the application and assessment processes for both existing projects and all new projects which arise as a result of this contract

– making awards and processing payments, including a separate process for development grants, with award decisions taken in house by the Fund Manager

– secretariat to the independent panel

– monitoring communities progress against project outcomes

– monitoring spend against the overall budget and identifying any underspend early to ensure this can be recycled, and that the full budget allocation is utilised by the end of the contract period, including taking remedial action as required

– capacity building and training for both current grant holders and the wider CCF community, including previously funded communities and potential applicants, including support for mentoring

– eporting to the Contract Manager

– contributing to ongoing development of the CCF including policy direction and relevant research

– contributing to the Scottish Government’s evaluation and reporting process

The three core criteria for the fund are;

-Community – Community must be at the heart of decision making process of the project; projects must be designed and delivered by communities themselves. In the case of awards from the Junior Climate Challenge Fund (10% of the fund) applications must be led by young people (under 18s) and demonstrate that young people have clear control and are at the heart of design, implementation, and involved in hands on management.

-Carbon Reduction – The funded activity should lead to measurable carbon reductions, improve carbon literacy and help communities move to low carbon living.

-Legacy – The project should deliver a low carbon legacy, with outcomes (activities and/or behaviours) that continue after the project is completed.

NB. these are the current criteria. A further criterion covering adaptation will be developed should the scheme be expanded to support community adaptation work.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=251382.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=251382.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Value of the Fund for the period of the contract has been set at approximately £18 million. Based on historical data, we anticipate that in each year of operation the Fund Manager will deal with in excess of 300 expressions of interest, 150 applications and make circa 100 awards, although this is only an estimate.

3 Conditions for Participation

3.1

Minimum standards and qualification required

See Invitation to Tender documentation

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

Case/196995

4.3

Time Limits

b) Time-limit for receipt of completed tenders
22-02-2013  Time  12:00

c) Estimated award date  24-04-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=251382

5 Other Information

5.1

Additional Information

All information is contained in the documentation

(SC Ref:251382)

5.2

Additional Documentation

5.3

Publication date of this notice

18-01-2013