Administration of Green Deal incentive scheme
This project concerns the delivery partner (Administrator) for the delivery of up to 200 000 000 GBP capital funds to encourage early take up of the Green Deal. Funds will be available until the end of March 2014 (or earlier if funds are depleted).
UK-London: administrative services for business operations
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Energy and Climate Change
3 Whitehall Place
For the attention of: Carolina Valsecchi
SW1A 2AW London
Telephone: +44 3000686737
General address of the contracting authority: http://www.decc.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Administration of Green Deal incentive scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Administrative services for business operations. Government services. This project concerns the delivery partner (Administrator) for the delivery of up to 200 000 000 GBP capital funds to encourage early take up of the Green Deal. Funds will be available until the end of March 2014 (or earlier if funds are depleted). The primary use for these funds will be a time and fund-limited incentive scheme that will distribute a portion of the 200 000 000 GBP in the form of one-off payments to early customers that have had energy efficiency improvements installed through the Green Deal process. Crucially, the scheme will be introduced in several stages, to allow DECC to adjust the scheme over time in response to market developments. This could include changes to elements such as scheme eligibility requirements and the level of payments offered.
The delivery partner’s main tasks will include the following principal tasks:
1. Development of the IT based application process and systems to operate the scheme
2. Administration of the scheme
3. Handling and distribution of payments
4. Customer service, including handling queries, complaints and phone applications
5. Auditing and fraud prevention
6. Reporting and monitoring
7. Scheme staging management and communications
8. Customer satisfactions surveys
9. Scheme evaluation
10. Administration of any other task relating to the scheme or any related schemes for the delivery of the capital funds to boost early take up of the Green Deal
Further information will be available in the ITT.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Government expects to make contract payments to the supplier during 2012/13 and 2013/14 as the supplier develops its systems and Green Deal participation and activity increases. The contract is expected to start in October 2012 and finish in June 2014 (or earlier if funds are depleted).
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 21 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details contained within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium wishes to bid the Contracting Authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and severable liability irrespective of the form the grouping takes.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with EU and UK legislation and policy objectives including in relation to health and safety, environmental considerations and equal opportunities. Appropriate professional indemnity insurance.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Requirements are in the pre-qualification questionnaire which should be requested by e-mail to email@example.com and headed PQQ for the Administration of Green Deal Incentive Scheme.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Requirements are in the pre-qualification questionnaire which should be requested by e-mail to firstname.lastname@example.org.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
Requirements are in the pre-qualification questionnaire which should be requested by e-mail to email@example.com
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
19.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
This is a voluntary contract notice. In Submitting an expression of interest candidates should be aware that the Department will offer a number of related contracts in the coming months. Whilst continuously seeking to secure a wide range of competition the Department will, when awarding this and the other supporting contracts, wish to ensure no damaging conflicts of interest occur as a result of a candidate or tenderer securing multiple contracts. The Department may require candidates and tenderers to offer evidence that conflicts of interest are not present in related offers and reserves the right to not award a contract should the evidence offered not be satisfactory in the opinion of the Department.
There will be opportunities for tenderers to play a role in the wider delivery of Green Deal and other DECC policies. Whilst continuously seeking to secure a wide range of competition the Department will, when awarding this and the other supporting contracts, wish to ensure no conflicts of interest occur as a result of a candidate or tenderer either securing multiple contracts or securing a contract alongside other roles in Green Deal, ECO or other DECC programmes. The Department may require candidates and tenderers to offer evidence that conflicts of interest are not present in related offers and/or that the candidate or tenderer is capable of identifying and putting in place satisfactory safeguards to deal with any potential conflict. This will include conflicts of interest in relation to potential bidders also considering or acting as Green Deal participants (assessors, installers or providers). The Department reserves the right to not award a contract should the evidence offered not be satisfactory in its view. Candidates and Tenderers should be aware that they are solely responsible for choosing which contracts to compete for and that the Department may need to consider any potential conflict of interest in the case of a tenderer bidding in more than one competition.
Potential suppliers are invited to view the “Green Deal” pages on the Departments web site for further information and potentially useful documents at www.decc.gov.uk
— For details of the Green Deal: http://www.decc.gov.uk/en/content/cms/consultations/green_deal/green_deal.aspx. This document refers to the Departments consultation documents covering the Green Deal programme,
— Further Green Deal guidance page: http://www.decc.gov.uk/en/content/cms/tackling/green_deal/greendeal_guid/greendeal_guid.aspx,
— Green Deal domestic customer journey (note this may be subject to change as the policy develops):
http://www.decc.gov.uk/assets/decc/11/tackling-climate-change/green-deal/4350-green-deal-domestic-endtoend-process-map.pdf GO Reference: GO-2012619-PRO-4003835
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will as soon as possible after the decision has been made inform tenderers and candidates of its decision to award the contract and provide the information required by regulation 32 of the Public Contracts Regulations 2006. It will observe the standstill period required by regulation 32A of those Regulations. The Regulations provide that where a duty owed to economic operators is not observed by the Contracting Authority the breach is actionable in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:19.6.2012