Administration of Investment Readiness Fund

Administration of Investment Readiness Fund

The Big Lottery Fund is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund. Approximately £10M will be administered under this Fund during the initial contract term with the potential for a further £10M to be administered if the contract is extended by the Fund.

UK-London: research and development services and related consultancy services

2012/S 211-347879

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
For the attention of: Sharon Nash
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 7944951153
E-mail: sharon.nash@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: General address of the contracting authority: http://www.biglotteryfund.org.uk/
Address of the buyer profile: Electronic access to Procurement information: PQQ available to download at https://biglotteryfund.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Big Lottery Fund
1 Plough Place
For the attention of: Marilyn Dent
EC4A 1DE London
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Grant Awarding Body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Big Lottery Fund is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund. Approximately £10M will be administered under this Fund during the initial contract term with the potential for a further £10M to be administered if the contract is extended by the Fund.
Investment Readiness (BIG001-0323).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund.
Approximately £10M will be administered under this Fund during the initial contract term with the potential for a further £10M to be administered if the contract is extended by the Fund. The successful contractor may also be required to administer part of the Fund as repayable loans.
As part of this the successful bidder will be required to undertake educational and engagement activities around social investment and the Investment Readiness Fund with potential applicants, potential social investors and other key stakeholders. The contractor will also provide support services to potential grant applicants including setting up a menu of support providers to assess the capability of applicants to obtain new forms of investment (diagnostic services), identify skills gaps and provide advice on areas for improvement. The contractor must have excellent customer relationship management processes in place and established internal grant administration systems. Strong IT capability is also essential as the contractor will be required to design web based tools as part of this Contract. The contractor will also be required to provide an independent evaluation of the programme. The initial term of the Contract is estimated to be 6.5 years. The Fund reserves the right to extend the initial term and instruct the successful contractor to provide additional similar services for a further period of 3 years. If you are interested in this opportunity please go to https://biglotteryfund.bravosolution.co.uk and click on ‘View Current Opportunities & Notices’ on the left hand side of the page. The closing date for completed PQQ’s is 12noon on 29.11.2012.

II.1.6)Common procurement vocabulary (CPV)

73000000, 79420000, 75100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial contract term will be 78 months.
The maximum contract term will be 114 months.
The minimum contract value will be £ 900 000 inc VAT.
The maximum contract value will be £ 2,6 m inc VAT.
Estimated value excluding VAT:
Range: between 750 000 and 2 166 666,67 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Fund will have the option to extend the contract.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 114 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions: yes.
Description of particular conditions: As stated in the tender documents which can be downloaded at:https://biglotteryfund.bravosolution.co.uk.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Minimum level(s) of standards possible required;
1)Bidders must confirm if the circumstances as set out in parts 4 and 5 of Regulation 23 of the Public Services Contracts Regulations 2006 (as amended) apply.
Bidders will fail if any of the conditions apply and will be excluded from the procurement process.
2)Bidders must demonstrate they have appropriate policies in place to comply with employment legislation. Where an organisation does not demonstrate this in its responses it will be excluded from further consideration in the procurement process.
(3)Bidders must demonstrate within their PQQ responses they have robust Health and Safety policy and procedures within their organisation. Where an organisation does not demonstrate this in its responses it will be excluded from further consideration in the procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Minimum level(s) of standards possibly required: Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows:
In order for us to carry out this assessment please provide copies of last 3 year’s audited accounts and annual reports to include:
— Balance Sheet,
— Profit & Loss Account,
— Full notes to the accounts,
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet,
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
Minimum level(s) of standards possibly required: Minimum levels of Insurances required: Bidders must have Professional Risk Indemnity Insurance, Public Liability insurance and Employer’s Liability insurance of at least £5million or provide evidence that they will be in a position to obtain this level of insurance.
Failure to confirm this insurance is in place or produce evidence that it is obtainable will result in the bidder being excluded from further participation in the tender competition.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum level of standards possibly required:
Minimum level(s) of standards possibly required:
As a minimum, the bidder must have 3 years relevant experience successfully administering grants, as well as some experience of successfully administering repayable grant and/or loan funding. Bidder’s will be required to submit evidence demonstrating this as part of their PQQ submissions. Failure to pass will result in the bidder being excluded from further participation in the tender competition.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: By application of the criteria in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BIG001-0323
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court,
The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days and the contract will not be entered into during this period.
Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.10.2012