Administration of the UK Government Support for Maritime Training Scheme

Administration of the UK Government Support for Maritime Training Scheme

The MCA is seeking a contractor to manage the administration of Government support grants for maritime training, under a scheme known as SMart – UK Support for Maritime Training. SMarT will be administered on behalf of the MCA by a contractor, to ensure it is administered effectively and correct payments made.

UK-Southampton: database and operating software development services

2012/S 225-370789

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maritime and Coastguard Agency
Bay 1/05, Spring Place, 105 Commercial Road
Contact point(s): Cheryl Hadnutt
SO15 1EG Southampton
UNITED KINGDOM
Telephone: +44 2380329473
E-mail: contracts@mcga.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Marine Safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Administration of the UK Government Support for Maritime Training Scheme (SMarT).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Database and operating software development services. Database software development services. Database services. Auditing services. Administration services. The MCA is seeking a contractor to manage the administration of Government support grants for maritime training, under a scheme known as SMart – UK Support for Maritime Training. SMarT will be administered on behalf of the MCA by a contractor, to ensure it is administered effectively and correct payments made. The contractor’s primary duties will be:
— The creation, operation and maintenance of a database containing details of trainees claimed for under the SMarT scheme and claims information,
— The payment of grants under the scheme, including a responsibility to ensure that they are only paid to registered training providers for the training of eligible trainees,
— Auditing registered training providers to ensure that they are complying with their duties under the rules that govern the scheme.
II.1.6)Common procurement vocabulary (CPV)

72212600, 72212610, 72320000, 79212000, 75100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As Contract description.
II.2.2)Information about options

Options: yes
Description of these options: The MCA intends to consider two different options for the length of this contract, namely.
1. Five years with an option to extend for a further 12 months;
2. Two years with an option to extend for a further 4 years in 12 monthly increments.
Short-listed suppliers will have the opportunity to bid for either or both of these options.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of a single monthly invoice 30 days in arrears, provided it is correctly rendered.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any group of economic operators wishing to bid for this contract will be required either to form themselves into a single legal entity for the purposes of the agreement, or to nominate a lead organisation with which the MCA will contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the contract documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please see pre-qualifying questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MS 98/2/63 part 10
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2012 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators who are small or medium sized businesses (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender GO Reference: GO-20121119-PRO-4396679.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maritime and Coastguard Agency
Bay 1/05, Spring Place
SO15 1EG Southampton
UNITED KINGDOM
E-mail: contracts@mcga.gov.uk
Telephone: +44 2380329473

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2012