Administrative Services for the Energy Company Obligation

London: administrative services for business operations

DECC is procuring a supplier or suppliers to support the administration of the new Energy Company Obligation (ECO).

 

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change
Bay 1E, 3 Whitehall Place
For the attention of: Urszula Thorpe
SW1A 2AW London
UNITED KINGDOM
Telephone: +44 3000685456
E-mail: greendeal.procurement@decc.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.decc.gov.uk

Address of the buyer profile: www.decc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

 

I.3)Main activity

Environment

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Administrative Services for the Energy Company Obligation.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Administrative services for business operations. Accounting and auditing services. Corporate governance rating services. DECC is procuring a supplier or suppliers to support the administration of the new Energy Company Obligation (ECO). The ECO is a legal obligation on energy companies to deliver energy efficiency measures into households and to help low income and vulnerable households heat their homes more affordably. The supplier(s) will be expected to carry out functions to support DECC as the Administrator of the scheme, including:
— calculating the targets for each obligated energy company,
— ensuring that guidance on compliance with the obligation is up to date,
— advising energy companies on compliance,
— logging activity undertaken by energy companies to meet their obligations, checking compliance with the scheme rules,
— collecting and monitoring data on compliance with the scheme, and preparing regular and ad hoc reports,
— auditing obligated energy companies’ processes and activity,
— monitoring for potential breaches of the scheme rules, and conducting initial investigations where needed.

 

II.1.6)Common procurement vocabulary (CPV)

75112000, 79210000, 79212110

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: yes

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for an initial period of 3 years with an option to extend up to a further 1+1 years to a total of 5 years.

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not Provided.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details contained within the tender documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium wishes to bid the Contracting Authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and severable liability irrespective of the form the grouping takes.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with EU and UK legislation and policy objectives including in relation to health and safety, environmental considerations and equal opportunities. Appropriate professional indemnity insurance.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requirements are in the Pre Qualification Questionnaire which should be requested by e mail to greendeal.procurement@decc.gsi.gov.uk.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requirements are in the Pre Qualification Questionnaire which should be requested by e mail to greendeal.procurement@decc.gsi.gov.uk.

Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Requirements are in the Pre Qualification Questionnaire which should be requested by e mail to greendeal.procurement@decc.gsi.gov.uk.Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TRN/306/11/2011

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012 – 17:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
This is a voluntary contract notice. In submitting an expression of interest candidates should be aware that DECC is currently tendering for a Remote Advice Service and will offer a number of other related contracts in the coming months. Whilst continuously seeking to secure a wide range of competition DECC will, when awarding this and the other supporting contracts, wish to ensure no damaging conflicts of interest occur as a result of a candidate or tenderer securing multiple contracts. DECC may require candidates and tenderers to offer evidence that conflicts of interest are not present in conjunction with related offers and reserves the right to not award a contract should the evidence offered not be satisfactory in the opinion of DECC. Candidates and tenderers should be aware that they are solely responsible for choosing which contracts to compete for and the conflict of interest assessment DECC will have to make should multiple awards be encountered.
In parallel to (but outside) this procurement, DECC is also seeking proposals on administering the ECO from Ofgem E-Serve. Ofgem E-Serve is part of the Office of the Gas and Electricity Markets, and focuses on administering environmental programmes and the delivery of sustainability projects. DECC reserves the right to not to let the contract should we decide to appoint Ofgem E-Serve as the Administrator of the scheme.
GO Reference: GO-20111125-PRO-2772579.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Energy and Climate Change
Bay 1E, 3 Whitehall Place
SW1A 2AW London
UNITED KINGDOM
E-mail: greendeal.procurement@decc.gsi.gov.uk
Telephone: +44 3000685456
Internet address: www.decc.gov.uk

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will as soon as possible after the decision has been made inform tenderers and candidates of its decision to award the contract and provide the information required by regulation 32 of the Public Contracts Regulations 2006. It will observe the standstill period required by regulation 32A of those Regulations. The Regulations provide that where a duty owed to economic operators is not observed by the Contracting Authority the breach is actionable in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.11.2011