Adoption Register for Department of Education

Adoption Register for Department of Education

. The new contractor will ensure that the Register complies with relevant legislative requirements, that all data is held securely and that it achieves value for money.

United Kingdom-London: Social work and related services

2013/S 127-218464

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education
Sanctuary Buildings, Great Smith Street
For the attention of: David Pearce
SW1P 3BT London

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Adoption Register
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Adoption Register is a dynamic database of children waiting for adoption and approved prospective adopters that have been referred by adoption agencies. The aim is to tackle delays in finding suitable adoptive families for children waiting for adoption where a local family cannot be found so that children are adopted more quickly and in greater numbers. It provides a unique professional service managed by skilled social workers and is an invaluable tool for identifying potential matches for children who have not been placed at a local level. It provides a national infrastructure for adoption services and allows the pool of approved adopters to be shared nationally. It is a well-established service that has been running since 2001 and has a standalone website at: The current contract expires on 31 March 2014.

In addition to the current service the new Adoption Register will be accessible by approved prospective adopters. We expect this to increase the speed and number of matches. This is particularly important due to the growth in the number of children and fall in the number of adopters being referred to the Register. Subject to new legislation the new contractor will pilot how the Register can be opened up in this way and identify suitable safeguards before potentially rolling out the new process. The Adoption Register will hold highly confidential and secure information. The safety of children and the privacy of their information shall be paramount. The new contractor will also be required to arrange and facilitate National Exchange Days and attend a number of Exchange Days organised by Local Authorities.
The Register will not be accessible by the general public and will not provide general information on adoption. The service will cover England only but the Department will have protocols in place with Wales and Scotland in order to allow the sharing of appropriate information. The new contractor will ensure that the Register complies with relevant legislative requirements, that all data is held securely and that it achieves value for money. There will be a requirement to demonstrate continuous improvement in the service provided and challenging performance targets will be agreed to reflect this. The new Adoption Register is a key measure of the Adoption Reform Programme and the new contractor will need to identify how the Register can work strategically with the new Adoption Gateway to improve Adoption Services overall.

II.1.6)Common procurement vocabulary (CPV)

85300000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 88-149803 of 7.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.10.2013
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in 1

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.6.2013