Adult Drug Treatment Service Sandwell

Adult Drug Treatment Service Sandwell

Local Area Single Assessment and Referral Service (LASARS), Clinical Service, Recovery Support Service.

UK-Oldbury: Health services

2013/S 087-148113

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House
Contact point(s): Public Health
For the attention of: Margaret Gillett
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215695418
E-mail: adult_procurement@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: http://www.sandwell.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Health
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Adult Drug Treatment Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the Borough of Sandwell.
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sandwell’s adult drug treatment system recognises everyone’s potential for recovery from drug misuse (including opiate and/or crack cocaine, other drugs (including addictions to prescription only medicines/over the counter drugs), and combined drug and alcohol misuse); and improving quality of life for individuals, families and communities.
There are 3 main areas within the adult drug treatment system:
— Local Area Single Assessment and Referral Service (LASARS),
— Clinical Service,
— Recovery Support Service.
LASARS – The aim of the service is to provide a high quality, easily accessible intake, engagement and assessment service for adults with drug problems including opiate and/or crack cocaine, other drugs (including additions to prescription only medicines/over the counter drugs), and combined drug & alcohol misuse), and to enable them to access appropriate recovery focused treatment and support.
The service will deliver effective and immediate responses to minimise harm (related to drug use and/or other factors) whilst encouraging individuals to engage with increasingly structured care, and/or shared care and personalised recovery planning which in most cases will be delivered by the other elements of Sandwell’s adult drug treatment system.
The service will deliver a combination of short term identification/brief intervention services, advice and information as well as case management (into other services where appropriate) for adults with drug problems.
This service will consist of a range of staff operating as a coherent team to become the focus point of easily accessible assessment, initial engagement and access to appropriate treatment and recovery focused support.
Clinical Service – The service will sit within a wider drug treatment system that is built on the principles of harm reduction, recovery and user involvement. The service offers a range of recovery-orientated substitute prescribing, other drug treatments and psychosocial interventions as part of a client’s broader personalised recovery plan. Prescribing is a component of a phased, integrated package of care that minimises risk whilst contributing to the client’s recovery. This part of the service will involve both standard care and specialised care for those with more complex needs; it will be delivered through GPs with the appropriate training in delivery of substance misuse interventions.
Recovery Support Service – Recovery is an individual, person-centred journey and the Provider will support clients to develop, work and achieve their personal, Social and Collective ‘Recovery Capital’ and to live fulfilled personal lives. One of the main objectives of this element of the service is to raise awareness of the support systems that are available locally across the LASARS and Clinical Service to ensure recovery focussed conversations are possible as soon as the client enters the system. This will involve developing a menu of support options across the pathway to show the local system as a recovery oriented package for people and developing a promotional outreach campaign that can be used by all agencies to re-engage people in treatment services and recovery oriented supports. This must be communicated with the LASARs and Clinical Service.
It is expected that the service will be offered in 2 lots: Lot 1 will include the LASARs and Clinical services and Lot 2 will include the Recovery Support Service.
II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There are 3 main service areas to the adult drug treatment service. Local Area Single Assessment and Referral Service (LASARs), Clinical Service and Recovery Support Service. The service will be offered as 2 Lots – Lot 1 includes the LASARs and Clinical services and Lot 2 includes the Recovery Support Service.
Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with an option to extend for a further 12 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Adult Drug Treatment – LASARs and Clinical Services

1)Short description

The LASARs service is to provide a high quality, easily accessible intake, engagement and assessment service for adults with drug problems including opiate &/or crack cocaine, other drugs (including addictions to prescription only medicines/over the counter drugs), and combined drug and alcohol misuse), and to enable them to access appropriate recovery focused treatment and support. The Clinical service is to provide an easily accessible clinical service for adults with drug problems to enable them to stabilise, reduce their drug use and work towards becoming drug free.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

Lot 1 consists of the LASARs service and the Clinical service for adult drug treatment.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

This Lot contains Dual Diagnosis service elements which will not commence until 3 months after the contract commencement date.
Lot No: 2 Lot title: Adult Drug Treatment – Recovery Support Services

1)Short description

The Recovery Support Service is to provide high quality and appropriate evidence based interventions to adult drug misusers (including opiate and/or crack cocaine, other drugs, and combined drug and alcohol misuse) to enable them to work towards becoming drug free and/or recover from their addiction to drugs. This will include promoting and supporting reintegration (housing and employment).
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

The scope of Lot 2 is for the Recovery Support service.
Estimated value excluding VAT: 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits, guarantees, performance bonds, collateral warranties or other forms of security may be required from the prime contractor aswell as any sub-contractors.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in accordance with agreed contract conditions.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority is seeking contractual arrangements with a single, prime contractor (in relation to each lot individually or both lots) and this may include supply chain rights over sub-contractors where appropriate/applicable. Such supply chain rights may include/relate to the appointment and replacement of sub-contractors and the benchmarking of sub-contracted services.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any other conditions as specified in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire. Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in I.1) above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire. Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in I.1) above. The Authority may take into account any of the following information: tangible net worth based on the latest financial accounts (as shall be further defined in the PQQ), trading accounts registered with Companies House and audited accounts.
Minimum level(s) of standards possibly required: To be included in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire. Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above. The Authority may have regard to any of the following in its assessment: list of similar services provided in the last 3 years with sums, dates and recipients involved. Evidence of service delivery from recipients may be required in the form of references; description of technical measures and systems used by the supplier for ensuring quality; technical skills, experience, qualifications of staff who will be responsible for providing the services under this contract and the size and resilience of the staffing structure; a description how the supplier has worked in partnership with other partners to deliver similar services; description of how the supplier has managed risk in delivering similar services.
Minimum level(s) of standards possibly required:
To be included in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 5
Objective criteria for choosing the limited number of candidates: The criteria will be specified in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Bidders should note that the estimated value in II.2.1) is estimated to be approximately GBP 10,000,000. However, due to uncertainty around the location and costs associated with the premises out of which this service is to be provided and due to uncertainty around any additional budgets being made available in connection with this service the contract value may exceed GBP 10,000,000 over the contract period. Any increase over £10,000,000 is not guaranteed and the Authority does not expect the total value to exceed GBP 12,000,000. The same considerations apply to the values stated in Annex B 3) in relation to the value of Lot 1 and Lot 2.
Participants are advised that as the services sought pursuant to this notice are part B services this is a voluntary OJEU notice and as such is not subject to the obligations of the Procurement Directive but are nonetheless subject to the general obligations of transparency, equal treatment and non-discrimination. As such this will not be a competitive dialogue procedure in accordance with the Public Contracts Regulations 2006. The process to be followed is further described below.
The Authority intends to conduct an incremental award process with operators initially selected by reference to whether requirements are met on a similar basis to the requirements in Part 4 of the Public Contracts Regulations 2006 (as amended). The Authority will then further reduce the number of selected operators by assessing outline proposals for the contract against the award criteria. Participant should note that the date referred to in IV.3.5) for the date of dispatch of the invitation to tender is indicative only and may be subject to change.
It is envisaged a minimum number of three operators will be invited to discuss and submit detailed proposals for the contract with the Authority following assessment of the outline proposals.
The Authority is not able to specify the precise solution it requires to meet its requirements or the payment mechanism/incentivisation arrangements without recourse to dialogue with participants.
The procurement methodology is further described below and in the tender documents and operators are required to satisfy themselves as to, and deemed to understand, the process being followed.
Economic operators expressing an interest in participation in the procurement will be provided with and must complete an official pre-qualification questionnaire (PQQ). This must be returned with the supporting documentation by the date stated in the questionnaire. Questionnaires received after this time may not be processed.
Economic operators’ responses to the PQQ will be evaluated against the objective criteria set out in the PQQ principally concerning the operators’ economic and financial standing and technical and professional ability. The Authority will set a limit of 5 on the number of operators who will be selected pursuant to the assessment of the PQQ responses, provided always that those selected meet the objective criteria set out in the PQQ.
Economic operators selected pursuant to the PQQ will be invited to submit proposals for this contract in the form of an outline solution prepared in accordance with an invitation to submit outline solutions (ISOS) which will include contract and descriptive documentation. Only economic operators selected pursuant to their PQQs will be issued with the ISOS. It is envisaged that economic operators will be asked to submit draft outline solutions which will form the basis of the first round of dialogue with the Authority. Once bidders have dialogued with the Authority on their draft outline solutions, they will be asked to submit final outline solutions. Selected operators final outline solutions will then be evaluated in accordance with the award criteria and methodology outlined in the ISOS. Further to such evaluation the Authority intends to invite a maximum of three participants to continue in the award process and to discuss with the authority and prepare detailed solutions/final tenders for the contract during one or more incremental stage.
The Authority has no intention to discuss every aspect of the proposed contract during the procurement process and wishes to keep dialogue as short and efficient as reasonably practicable. Discussions will therefore concentrate on (but is not limited to: economic operators’ proposed solutions and the payment mechanism/ incentivisation regime, the location of and means by which any outreach services are delivered and possibly some other aspects of the contract structure.
The Authority reserves the right to award the contract in whole or part, to cancel or amend the tender process, not award the contract in whole or part, and does not bind itself to accept any tender. The Authority reserves the right to makes any changes it sees fit to the content and structure of the procurement competition and shall not be liable in any circumstances for any costs, or expenses incurred by any economic organisation in responding to this notice or in tendering for the contract.
The contract is for an initial term of up to 3 years with the provision for one negotiated extension of up to a year.
Potential suppliers should note that in accordance with UK Government’s policies on transparency the Authority may decide to publish the PQQ, ISOS and other tender documents and text from the contract awarded subject to possible redaction at the discretion of the Authority.
To comply with the Public Sector Equality duties, all Local Authorities have a legal duty to eliminate discrimination and to promote equality of opportunity in employment and service delivery. Therefore, when executing this contract, the successful contractor will be expected to comply with the Equality and Diversity legislation. As a minimum standard to measure compliance, the Authority utilises the Common Standard for Equalities in Public Procurement. Please Note: if you are not currently subject to UK legislation, documentary evidence of your compliance of equivalent legislation which is designed to eliminate discrimination and to promote equality of opportunity in the Country where you are registered will be required.
Under this procurement, the contractor will be required to actively participate in the economic and social regeneration of the locality of the place of the delivery of the services. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Service Insight Team, Sandwell MBC
Council House, Freeth Street.
B69 3BF Oldbury
UNITED KINGDOM
E-mail: Serviceinsight_team@sandwell.gov.uk
Telephone: +44 8453957510

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice:29.4.2013