Adult Mental Health and Learning Disability Services Wales
The scope of the services being procured, which are separated into lots, are as follows: Medium Secure Learning Disability – Male, Medium Secure Learning Disability – Female, Medium Secure Mental Health – Male, Medium Secure Mental Health – Female.
United Kingdom-Cardiff: Health and social work services
2015/S 118-215254
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address(es):
General address of the contracting authority: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk
Tenders or requests to participate must be sent to: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Abertawe Bro Morgannwg University Local Health Board
Aneurin Bevan University Health Board
Betsi Cadwaladr University Health Board
Cardiff & Vale University Health Board
Cwm Taf University Health Board
Hywel Dda University Health Board
Powys Teaching Health Board
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Number of participants to the framework agreement envisaged: 30
Duration of the framework agreement
Duration in months: 30
II.1.5)Short description of the contract or purchase(s)
(a) inviting potential new service providers to tender for appointment onto the existing Framework Agreement; and
(b) to allow existing service providers appointed to the existing Framework Agreement to amend/expand their service offering by being able to refresh their prices upwards or downwards (subject to a sustainable financial appraisal) and to apply to add new sites/units/facilities to their service offering.. The scope of the services being procured, which are separated into lots, are as follows:
— Medium Secure Learning Disability — Male
— Medium Secure Learning Disability — Female
— Medium Secure Mental Health — Male
— Medium Secure Mental Health — Female
— Low Secure Learning Disability — Male
— Low Secure Learning Disability — Female
— Low Secure Mental Health — Male
— Low Secure Mental Health — Female
— Locked Rehabilitation (Controlled Egress) Mental Health — Male
— Locked Rehabilitation (Controlled Egress) Mental Health — Female
— Locked Rehabilitation (Controlled Egress) Learning Disability — Male
— Locked Rehabilitation (Controlled Egress) Learning Disability- Female
— Open Rehabilitation (Uncontrolled Egress) Mental Health — Male
— Open Rehabilitation (Uncontrolled Egress) Mental Health — Female
— Open Rehabilitation (Uncontrolled Egress) Learning Disability — Male
— Open Rehabilitation (Uncontrolled Egress) Learning Disability- Female
The duration of the existing Framework Agreement is for an initial period of four (4) years from 1st April 2014 with an option to extend, at the Contracting Authority’s sole discretion, for an additional period of up to two (2) years (in 12 month tranches).
Current service providers who have been appointed to the Framework Agreement are not required to respond to this advert.
Further information is set out in a Pre-Qualification Questionnaire (PQQ) and Project Information Memorandum (POI) which is available on request (see section VI.3 of this notice for details)
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=28768
II.1.6)Common procurement vocabulary (CPV)
85000000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The duration is for an initial period of 30 months from the 1.10.2015 with an option to extend, at the Contracting Authority’s sole discretion, for an additional period of up to two (2) years (in 12 month tranches).
II.2.3)Information about renewals
Information about lots
Lot No: 1Lot title: Medium Secure Learning Disability — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 4Lot title: Medium Secure Mental Health — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 5Lot title: Low Secure Learning Disability — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 2Lot title: Medium Secure Learning Disability — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 3Lot title: Medium Secure Mental Health — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 6Lot title: Low Secure Learning Disability — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 7Lot title: Low Secure Mental Health — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 8Lot title: Low Secure Mental Health — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 9Lot title: Locked Rehabilitation (Controlled Egress) Mental Health — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 10Lot title: Locked Rehabilitation (Controlled Egress) Mental Health — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 11Lot title: Locked Rehabilitation (Controlled Egress) Learning Disability — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 12Lot title: Locked Rehabilitation (Controlled Egress) Learning Disability- Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 13Lot title: Open Rehabilitation (Uncontrolled Egress) Mental Health — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 14Lot title: Open Rehabilitation (Uncontrolled Egress) Mental Health — Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 15Lot title: Open Rehabilitation (Uncontrolled Egress) Learning Disability — Male
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Lot No: 16Lot title: Open Rehabilitation (Uncontrolled Egress) Learning Disability- Female
1)Short description
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any economic operator may be excluded if it fulfils any or all of the criteria listed in Regulation 23 of the Public Contract Regulations 2006 (as amended).
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing portal:https://etenderwales.bravosolution.co.uk/ and click the link to register
— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the ‘PQQs / ITTs open to all suppliers’ link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘express interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘my PQQs/ my ITTs’ page. (this is a secure area reserved for your projects only)
—You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT details’ box
3. Responding to the tender
— Click ‘my response’ under ‘PQQ/ ITT details’, you can choose to ‘create response’
or to ‘decline to respond’ (please give a reason if declining)
— You can now use the ‘messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ
Minimum level(s) of standards possibly required
As set out in the PQQ.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Quality
2. Price
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
Other previous publications
Notice number in the OJEU: 2013/S 203-351844 of 18.10.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.3)Additional information
This procurement exercise was, for the purposes of Regulation 112 of The Public Contracts Regulations 2015 (the ‘2015 Regulations’), commenced prior to date on which the 2015 Regulations came into force. Consequently, the services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (the ‘2006 Regulations’) and these services are being procured in accordance with the 2006 Regulations. Although the Contracting Authority may voluntarily adopt certain provisions in the 2006 Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any
particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) () intend to hold themselves bound by any of the Regulations save those applicable to part B services. Accordingly, (by way of example only), although the Contracting Authority is seeking to establish an arrangement under which services will be called off on an ‘as required basis’, which, for the purposes of this procurement exercise shall be referred to as a ‘framework’ such arrangement will not be amount to a framework pursuant to, and as defined by, regulation 19 of the 2006 Regulations.
Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to evaluate each lot as a separate Framework arrangement.
The Contracting Authority reserves the right to conclude the Framework in whole, in part or annul the tendering process.
All documents to be priced (where applicable) in sterling and all payments made in sterling.
In relation to Section II.1.9 above, variants will be accepted to the extent permitted in the tender documentation (if at all).
Subject always to satisfying the Contracting Authority’s minimum selection criteria as set out in the PQQ, there is no limitation on the number of providers who can gain entry onto the Framework.
The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.
(WA Ref:28768).
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: