Adult Respite Support Tender - Cheshire East Borough Council

Adult Respite Support Tender – Cheshire East Borough Council

Cheshire East Council wishes to commission a range of beds in a variety of locations suitable to meet the needs of service users accessing a period of respite support.

United Kingdom-Sandbach: Residential nursing care services

2018/S 145-332109

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
United Kingdom
Contact person: Mrs Louise Fenn
Telephone: +44 1270686454
E-mail: louise.fenn@cheshireeast.gov.uk
NUTS code: UKD6

Internet address(es):Main address: http://www.cheshireeast.gov.uk/

Address of the buyer profile: http://www.cheshireeast.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18 089 Adult Respite Support (Residential) and Nursing Beds to accommodate Winter pressures

Reference number: DN355471

II.1.2)Main CPV code

85144100

II.1.3)Type of contract

Services

II.1.4)Short description:

Cheshire East Council wishes to commission a range of beds in a variety of locations suitable to meet the needs of service users accessing a period of respite support. The service commissioned must meet the needs of adults across the borough in a range of environments able to specifically accommodate the needs of service users with varying support needs. The contract(s) will be for an initial 3 years with the option to extend for a further 2 x 12 months. The service will be commissioned on a block booked basis and will go live on 1.12.2018, with bookings being taken ahead of this.

Additionally, Cheshire East Council in conjunction with NHS Eastern Cheshire Clinical Commissioning Group (CCG) wishes to commission a number of Nursing intermediate care beds to support anticipated winter pressures. The contract for this lot will be for a 7 month period and will be required to go live on 1.10.2018.

II.1.5)Estimated total value

Value excluding VAT: 10 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Residential – Older People, 1 x bed, Crewe, Nantwich, Alsager, Audlem and surrounding areas

Lot No: 1

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential bed for Older People, located for easy access from: Crewe, Nantwich, Alsager, Audlem and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total), to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial period is 1.12.2018 to 30.11.2021, with 2 x 12 month options to extend — therefore options maybe taken up for the period 1.12.2021 to 30.11.2023. The options will be exercised at the discretion of the Council, in line with the Contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted on the Council’s E-Tendering System at the www.the-chest.org.uk. Organisations wishing to be considered for these contract(s) must register their expression of interest and provide additional procurement-specific information via this system. For technical help contact Proactis Email: ProcontractSuppliers@proactis.com or Tel: +44 (0)330 005 0352

II.2)Description

II.2.1)Title:

Residential – Older People, 1 x bed, located within easy access of Congleton, Macclesfield, Sandbach, Holmes Chapel, Middlewich and surrounding areas

Lot No: 2

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential bed for Older People,, located within easy access of Congleton, Macclesfield, Sandbach, Holmes Chapel, Middlewich and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial period is 1.12.2018 to 30.11.2021, with 2 x 12 month options to extend – therefore options maybe taken up for the period 1.12.2021 to 30.11.2023. The options will be exercised at the discretion of the Council, in line with the Contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted on the Council’s E-Tendering system at the www.the-chest.org.uk. Organisations wishing to be considered for these contract(s) must register their expression of interest and provide additional procurement-specific information via this system. For technical help contact Proactis Email: ProcontractSuppliers@proactis.com or Tel: +44 (0)330 005 0352

II.2)Description

II.2.1)Title:

Residential – Older People, 1 x bed, located within easy access of Knutsford, Wilmslow, Poynton and surrounding areas

Lot No: 3

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential bed for Older People, located within easy access of Knutsford, Wilmslow, Poynton and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30th November 2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial period is 1.12.2018 – 30.11.2021, with 2 x 12 month options to extend – therefore options maybe taken up for the period 1.12.2021 to 30.11.2023. The options will be exercised at the discretion of the Council, in line with the Contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Residential Dementia – Older People, 1 x bed, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas

Lot No: 4

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential dementia bed for Older People, located within easy access of Knutsford, Wilmslow, Poynton and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Residential Dementia – Older People, 1 x bed, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas

Lot No: 5

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential dementia bed for Older People, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30th November 2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted on the Council’s E-Tendering System at the www.the-chest.org.uk Organisations wishing to be considered for these contract(s) must register their expression of interest and provide additional procurement-specific information via this system. For technical help contact Proactis Email: ProcontractSuppliers@proactis.com or Tel: +44 (0)330 005 0352

II.2)Description

II.2.1)Title:

Nursing – Older People, 1 x bed, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas

Lot No: 6

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential nursing bed for Older People, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Nursing/Dementia – Older People, 1 x bed, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas

Lot No: 7

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential dementia/nursing bed for Older People, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas. Agreement to run for 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Residential – Emergency bed – Older People, 1 x bed, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas

Lot No: 8

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential emergency bed for Older People, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial period is 1.12.2018 – 30.11.2021, with 2 x 12 month options to extend — therefore options maybe taken up for the period 1.12.2021 to 30.11.2023. The options will be exercised at the discretion of the Council, in line with the Contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Residential – Emergency bed – Older People, 1 x bed, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas

Lot No: 9

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential emergency bed for Older People, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1.12.2018 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Residential – Physical Disability support, 1 x bed, located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas

Lot No: 10

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential Physical Disability support bed, located within easy access of located within easy access of Macclesfield, Knutsford, Congleton, Wilmslow Poynton, Holmes Chapel and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1st December 2018 – 30th November 2021, with 2 optional extension periods both of 12 months (i.e. until 30th November 2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

11. Residential – Physical Disability Support, 1 x bed, located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas

Lot No: 11

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement is for 1 residential Physical Disability support bed, located within easy access of located within easy access of Crewe, Nantwich, Congleton, Sandbach, Alsager, Audlem, Holmes Chapel, Middlewich and surrounding areas. Agreement to run for potentially 5 years in total, comprising an initial 3 year period from 1st December 2018 – 30th November 2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total) to be exercised at the sole discretion of the Council. Refer to tender documentation for maximum weekly price by lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Nursing Beds – Block Contract for Intermediate Care (CCGs)

Lot No: 12

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

NUTS code: UKD63

II.2.4)Description of the procurement:

CCG’s requirement for up to 14/20 Nursing Beds – Block Contract for Intermediate Care support beds, located within Cheshire Region. Agreement to run for potentially 7 months in total, from 1.10.2018 – 30.4.2019, with 2 optional extension periods both of 12 months. Refer to tender documentation for maximum weekly price by lot, more than 1 provider is being sought for this lot, as detailed within the tender documents: ideally contracts will be awarded to a minimum of 2 and up to a maximum of 5 providers.

Providers will be required to indicate the number of beds they can provide (a minimum of 4 beds per provider is required) for this lot only.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2018

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/08/2018

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to scrutinise the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI Nº 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/07/2018