Adventure Activities Licensing Authority – Replacement Contract

Adventure Activities Licensing Authority – Replacement Contract

The aim of adventure activities licensing is to provide assurances to the public about the safety of those activity providers who have been granted a license.

United Kingdom-Bootle: Miscellaneous services

2019/S 158-391004

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Health and Safety Executive
Redgrave Court Merton Road
L20 7HS
United Kingdom
Contact person: Jackie Fairclough
Telephone: +44 2030284654
NUTS code: UKD73
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Regulator of Health and Safety in the workplace

Section II: Object

II.1)Scope of the procurement


Adventure Activities Licensing Authority (AALA)

Reference number: T/3356

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The aim of adventure activities licensing is to provide assurances to the public about the safety of those activity providers who have been granted a license. The aim being that young people can enjoy exciting and stimulating activities outdoors without being exposed to avoidable risks of death or disabling injury.

HSE was designated as AALA from 1.4.2007, and retained the existing operators to manage the day to day operation of the service. The current contract is due to expire in March 2020.

HSE is seeking to put in place a replacement contract for a period of 3 years, commencing on 1.4.2020 to 31.3.2023, with provision to option to extend for a further period of 2 years until 31.3.2025, in annual increments, by agreement between HSE and the contractor.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UK Wide.

II.2.4)Description of the procurement:

The service to be delivered is:

— the consideration of applications for licenses (including renewal of licenses) to provide adventure activities as required by the Adventure Activities Licensing Regulations 2008 (as amended) (the Regulations),

— the production and consideration of reports produced according to the requirements of the regulations,

— the making of decisions for the granting or refusal of applications for licenses in accordance with the regulations,

— advising HSE of the outcomes of the above licensing decisions,

— advising on the variation and revocation of licences,

— the investigation of any complaints received that relate to licensable activities,

— the provision of advice in response to enquiries received about licensable activities,

— the provision of expert assistance to HSE or other enforcing authorities for accident investigation.

Full details are provided in the tender pack

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The value of the contract is an estimate only and assumes that the contract will run for the full 5 years i.e. the initial 3 year term plus the 2 x 1 year extensions.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details in tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 181-411098

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/09/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/09/2019
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Mr Tommy Johnson
Redgrave Court Merton Road
L20 7HS
United Kingdom
Telephone: +44 2030283078

VI.4.2)Body responsible for mediation procedures

Health and Safety Executive
2.3 Redgrave Court, Merton Road
L20 7HS
United Kingdom
Telephone: +44 2030283078
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: