Advertising Buying Services Tender

Advertising Buying Services Tender

DCC is seeking an advertising buying agency to advise, plan and deliver a multimedia campaign.

United Kingdom-Treharris: Advertising services

2016/S 034-055366

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig
Pentwyn Road, Nelson
Contact point(s): Procurement
For the attention of: Nicola Strong
CF46 6LY Treharris

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity


I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting entity:

Advertising Buying Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: The DCC operating area covers most of Wales as well as adjoining parts of Herefordshire and Deeside.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

DCC is seeking an advertising buying agency to advise, plan and deliver a multimedia campaign. The campaign shall have television advertising as it’s main focus, backed up with other content which may include print, digital, radio and experiential.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be defined in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be defined in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be defined in the Invitation to Tender.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Please note DCC reserve the right to use an electronic auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 4.3.2016 – 08:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2016 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers instructions — How to Express
Interest in this Opportunity:
1. Register your company on the DCC eSourcing
portal (this is only required once for your organisation — multiple users can be added as required);
— Browse to the DCC eSourcing Portal: and

click the link to register:
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique
password (please keep this secure).
2. Express an Interest in the Opportunity:
— Login to the portal with the username/password;
— Click the ‘PQQs / ITTs Open To All Suppliers’ link
(these are Pre-Qualification Questionnaires or
Invitation to Tenders open to any registered supplier);
— Click on the relevant PQQ/ ITT to access the
— Click the ‘Express Interest’ button at the top of the
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only);
— You can now access any attachments by clicking
‘Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the Opportunity:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you
can choose to ‘Create Response’ or to ‘Decline to
Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to
communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the
onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
— You must then submit your reply using the ‘Submit
Response’ button at the top of the page.
If you require any further assistance please consult
the online help, or contact the eSourcing help
desk on 0800 368 4850 — details are provided on the
DCC eSourcing Portal.
Please note the following:
— You must download the documents yourself after
you have expressed an interest, they will not be
sent to you.
— Expressions of Interest will Only be accepted
through the eSourcing portal.
— All documentation must be returned electronically via the eSourcing portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dwr Cymru Cyfyngedig

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Tenderers have the right to challenge as provided for within Regulation 9 of the Utilities Contracts Regulations 2006 (as amended).
Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: