Ageing Better Support and Development Contracts
The Fund is seeking a suitably qualified Service Provider(s) to provide support and development services to grant applicants and successful grant beneficiaries for its Fulfilling Lives: Ageing Better investment.
United Kingdom-London: Research and development services and related consultancy services
Section I: Contracting authority
Big Lottery Fund
1 Plough Place
For the attention of: Ewan Davison
EC4A 1DE London
Telephone: +44 1213457858
General address of the contracting authority: http://www.biglotteryfund.org.uk/
Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
Electronic submission of tenders and requests to participate: http://email@example.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK wide.
NUTS code UK
The Fund is seeking a suitably qualified Service Provider(s) to provide support and development services to grant applicants and successful grant beneficiaries for its Fulfilling Lives: Ageing Better investment. The contract opportunity is being split into lots. Lot 1 is for Developing Project Ambition Services and Lot 2 is for Ongoing Support and Development Services. Bidders are welcome to apply for one or both lots. Detailed requirements for each lot are set out in our invitation to tender document which is available to download from http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
Tenders may be submitted for all lots
The estimated value of the Contract for Lot 2 is GBP 825,000 including VAT and expenses for the estimated 7 year term for the fixed element of the services. Bids in excess of this figure will be excluded However the Fund shall have the right to call off services to the value of GBP 3,115,000 m. Bids in excess of this figure will be excluded from the competition as unaffordable. BIG reserves the right to award further similar work and extend this contract for an additonal year.
Estimated value excluding VAT:
Range: between 350 000 and 3 633 333,30 GBP
Description of these options: Option to extend the term of both contracts for a further year.
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: 1. Developing Project Ambition Services
For this contract, the Service Provider will work with the Fund to design, host and deliver a series of residential events bringing key individuals from area partnerships together for a programme of intensive planning, networking and learning sessions. The purpose of these events will be to raise the ambition of the communities that we fund, supporting them in planning creative projects that produce robust evidence as to their effectiveness, with the aim of having a wider impact beyond the life of this investment. Through these events, the Service Provider will provide consistent advice, support and resources to funded areas to help attendees develop ambitious project plans that will meet the Programme outcomes and through testing a range of approaches, produce evidence on what works in their area in preventing and reducing social isolation.
Estimated value excluding VAT: 350 000 GBP
Please see the tender document available to download from http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
The Service Provider will be required to deliver bespoke support services (agreed with the Funding Officer) to areas who are successful in securing full funding (an expected 15-20 areas although the Fund may decide to fund more), through detailed business planning and delivery of the projects. Close working with areas will commence in July 2014, but the Service Provider will work with the Fund, provider of Lot 1 (If different), and the evaluators before this as required.
The following services will be required for each partnership and therefore form a fixed-price deliverable:
— Diagnostic activity:
Call off services
The Fund may instruct the Service Provider to provide individual support based on the findings of the diagnostic, the nature and extent of the support will be approved by the Fund. This support will meet the needs and priorities identified and may include, (but may not be limited to) some or all of the following:
— Challenging partnerships to ensure that approaches at an area level are led by older people and that older people are engaged in a meaningful way;
— Check and challenge the partnership’s outcomes, goals and Theory of Change to ensure that they are suitably ambitious (and achievable);
— Partnership strength – any additional support needed to revise structures and processes for working in an effective partnership;
— Partnership capability – any support needed to equip the partnerships to deliver the project successfully;
— Check and challenge to the partnerships skills, capacity and resources devoted to evaluation, and use of evidence;
— Partnership structure and governance;
— Ensuring that the Business Plan offers a realistic plan for ongoing delivery (throughout the investment) and is used as such, e.g.
— Financial planning and Projections;
— Policy and learning strategy;
— Options Appraisals & sensitivity analysis;
— Risk management;
— Effective and genuine consultation and engagement with older people to ensure that the approach is led by the community, with a focus on older people who are socially isolated. This should include those older people who are ‘hidden’ socially isolated (due to location, ethnicity, language barriers, etc);
— Signposting to and delivering existing materials and toolkits;
— Ongoing support and Capacity Building;
— Facilitation and Critical Friend role;
— Dealing with practical issues in delivery and staffing;
— Mapping progress towards achieving outcomes (and challenging this process);
— Addressing Sustainability;
— Advocacy and influencing local and area stakeholders;
— Managing change.
The estimated value of the fixed element of this contract is GBP 825,000 (including VAT and expenses) and bids in excess of this will be excluded as unaffordable. The estimated value fo the call-off services element is GBP 3,115,000 m (including Vat and expenses). The Fund shall instruct the service provider to provide these services at it’s discretion and any services provided shall be based on the tendered rates.
Estimated value excluding VAT: 3 283 333,30 GBP
Further information is contained in the invitation to tender document available to download from http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
Section III: Legal, economic, financial and technical information
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/about-big/tender-opportunities
In order for us to carry out this assessment please provide copies of your last two year’s audited accounts and annual reports to include:
— Balance Sheet;
— Profit & Loss Account and Cost of Sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet;
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) Bids that exceed GBP 420,000(including VAT and expenses)for Lot 1 will be excluded from further consideration in the tender process. Bids that exceed GBP 825,000 (including VAT and expenses) for the fixed price element of Lot 2 will be excluded from further consideration in the tender process.
(1) The Fund requires the service provider to have and provide evidence of a minimum of 2 years experience successfully delivering similar contracts of this type, value and complexityand for Lot 2 must include at least one example of related work in ageing or supporting older people.
As part of your response and specifically for Lot 1 you must demonstrate you have:
— A proven track record in inspiring organisations to raise their collective levels of ambition and to encourage new approaches to emerging issues which can be translated into successful project delivery whilst keeping to time and budget throughout.
— Access to the relevant data, intelligence and networks on social isolation and the changing policy context. As part of your response and specifically for Lot 2 you must demonstrate you have:
— The technical ability to provide the services and provide direct support to programmes and multi-agency partnerships with evidence of achieving successful results to deadline whilst keeping to time and budget
— A proven ability to co-ordinate complex activity and bring together diverse partners at strategic, managerial and practice levels.
— The resources and capacity to work across a diverse range of areas in England.
— A proven ability to understand local context, barriers and opportunities in the ageing sector. The evidence must be supported by verifiable references.
(2) As a minimum the bidder must provide evidence that it has a quality management system in place.
(3) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
Section IV: Procedure
Section VI: Complementary information
5 hard copies of tenders must be returned by 12.00 Noon on 2 October 2013 to Marilyn Dent, Contracts and Procurement Team, Big Lottery Fund, 1 Plough Place, EC4A 1DE as per the ITT instructions. You must also submit an electronic copy by the deadline in a zipped folder to firstname.lastname@example.org
The High Court, The Royal Courts of Justice
WC4A 2LL London
Telephone: +44 207946000
VI.5)Date of dispatch of this notice:29.8.2013