Agency Recruitment Services Framework – Parliamentary and Health Service Ombudsman

Agency Recruitment Services Framework – Parliamentary and Health Service Ombudsman

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency Framework for the provision of recruitment services.

United Kingdom-Manchester: Recruitment services

2020/S 192-465187

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Parliamentary and Health Service Ombudsman
Postal address: City Gate
Town: Manchester
NUTS code: UKD3 Greater Manchester
Postal code: M2 3HQ
Country: United Kingdom
Contact person: Robert Kelk
E-mail: Robert.Kelk@ombudsman.org.uk
Internet address(es):Main address: https://www.ombudsman.org.uk/

Address of the buyer profile: https://www.ombudsman.org.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ombudsman.sharefile.com/i/i4ca2ec09a524937a
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ombudsman.sharefile.com/i/i4ca2ec09a524937a
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: www.ombudsman.org.uk

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Agency Recruitment Services Framework

 

Reference number: PR2067

II.1.2)Main CPV code

79600000 Recruitment services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency framework for the provision of recruitment services. The framework length will be for 2 years with the option to extend for up to 2 further years (1 + 1). The framework will cover permanent, fixed term, temporary and contract recruitment to cover all PHSO service areas including executive positions. The framework will contain the following lots:

Lot 1: Executive;

Lot 2: ICT;

Lot 3: Finance, HR, Facilities, Procurement and Business Planning;

Lot 4: General Business Support.

Upon receiving this ITT you are required to express an interest if you intend to submit a tender. This is to ensure you receive periodic updates and any clarification question responses. Expressions of interest should be sent to: Robert.Kelk@ombudsman.org.uk

 

II.1.5)Estimated total value

Value excluding VAT: 7 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Executive

 

Lot No: 1

II.2.2)Additional CPV code(s)

79600000 Recruitment services

II.2.3)Place of performance

NUTS code: UKD3 Greater Manchester

II.2.4)Description of the procurement:

 

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency framework for the provision of recruitment services. The framework length will be for 2 years with the option to extend for up to 2 further years (1 + 1). The framework will cover permanent, fixed term, temporary and contract recruitment to cover all PHSO service areas including executive positions. The framework will contain the following lots:

Lot 1: Executive;

Lot 2: ICT;

Lot 3: Finance, HR, Facilities, Procurement and Business Planning;

Lot 4: General Business Support.

Upon receiving this ITT you are required to express an interest if you intend to submit a tender. This is to ensure you receive periodic updates and any clarification question responses. Expressions of interest should be sent to: Robert.Kelk@ombudsman.org.uk

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

ICT

 

Lot No: 2

II.2.2)Additional CPV code(s)

79600000 Recruitment services

II.2.3)Place of performance

NUTS code: UKD3 Greater Manchester

II.2.4)Description of the procurement:

 

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency framework for the provision of recruitment services. The framework length will be for 2 years with the option to extend for up to 2 further years (1 + 1). The framework will cover permanent, fixed term, temporary and contract recruitment to cover all PHSO service areas including executive positions. The framework will contain the following lots:

Lot 1: Executive;

Lot 2: ICT;

Lot 3: Finance, HR, Facilities, Procurement and Business Planning;

Lot 4: General Business Support.

Upon receiving this ITT you are required to express an interest if you intend to submit a tender. This is to ensure you receive periodic updates and any clarification question responses. Expressions of interest should be sent to: Robert.Kelk@ombudsman.org.uk

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Finance, HR, Facilities, Procurement and Business Planning

 

Lot No: 3

II.2.2)Additional CPV code(s)

79600000 Recruitment services

II.2.3)Place of performance

NUTS code: UKD3 Greater Manchester

II.2.4)Description of the procurement:

 

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency framework for the provision of recruitment services. The framework length will be for 2 years with the option to extend for up to 2 further years (1 + 1). The framework will cover permanent, fixed term, temporary and contract recruitment to cover all PHSO service areas including executive positions. The framework will contain the following lots:

Lot 1: Executive;

Lot 2: ICT;

Lot 3: Finance, HR, Facilities, Procurement and Business Planning;

Lot 4: General Business Support.

Upon receiving this ITT you are required to express an interest if you intend to submit a tender. This is to ensure you receive periodic updates and any clarification question responses. Expressions of interest should be sent to: Robert.Kelk@ombudsman.org.uk

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

General Business Support

 

Lot No: 4

II.2.2)Additional CPV code(s)

79600000 Recruitment services

II.2.3)Place of performance

NUTS code: UKD3 Greater Manchester

II.2.4)Description of the procurement:

 

PHSO is pleased to invite you to submit a formal tender submission for the opportunity to be included on PHSO’s Recruitment Agency framework for the provision of recruitment services. The framework length will be for 2 years with the option to extend for up to 2 further years (1 + 1). The framework will cover permanent, fixed term, temporary and contract recruitment to cover all PHSO service areas including executive positions. The framework will contain the following lots:

Lot 1: Executive;

Lot 2: ICT;

Lot 3: Finance, HR, Facilities, Procurement and Business Planning;

Lot 4: General Business Support.

Upon receiving this ITT you are required to express an interest if you intend to submit a tender. This is to ensure you receive periodic updates and any clarification question responses. Expressions of interest should be sent to: Robert.Kelk@ombudsman.org.uk

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework term will be for 24 months with the option to extend for up to a further 24 months.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/10/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/10/2020
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

 

VI.2)Information about electronic workflows

VI.3)Additional information:

 

This is an open tender process. For each lot there will be up to 5 suppliers issued to the top five (5) highest scoring submissions, who have also met all other criteria following evaluation of supporting evidence.

The framework will be awarded for an initial term of 2 years with an option to extend for up to 2 additional years.

The estimated value incorporated into this notice (GBP 7.5 million) is representative of the estimated spend over the maximum term of 4 years.

The contracting authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice.

In no circumstances will the contracting authority be liable for any costs incurred by the candidate and any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.

The contracting authority is using the Sharefile portal https://ombudsman.sharefile.com/i/i4ca2ec09a524937a

To give access to the procurement documentation. To gain access tenderers must

Register their company details at the above website. Once registered, tenderers will be emailed a log-in and password, which will allow them to gain access to the documents.

Tenderers will need to electronically submit their completed documents (including online questionnaires) via HRProcurement@ombudsman.org.uk by 11.00 on 11 a.m. Friday, 30 October 2020

Any supplier questions/queries will need to be submitted via Robert.Kelk@ombudsman.org.uk. No queries will be accepted or responded to outside of this facility. Under the agreement the

provider (s) will be required to actively participate in the economic and social regeneration of, and surroundings of, the place of delivery of the agreement. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: N/A
Postal address: N/A
Town: N/A
Postal code: N/A
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: n/A
Town: Manchester
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The PHSO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract/framework is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract commences. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into, The Court may only award damages.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/09/2020