Agency Staff Framework – Stevenage Borough Council

Agency Staff Framework – Stevenage Borough Council

Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. 4 Lots.

United Kingdom-Stevenage: Supply services of personnel including temporary staff

2020/S 215-528593

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Stevenage Borough Council
Postal address: Daneshill House, Danestrete
Town: Stevenage
NUTS code: UKH23 Hertfordshire
Postal code: SG1 1HN
Country: United Kingdom
Contact person: Corporate Procurement
E-mail: procurement@stevenage.gov.uk
Telephone: +44 1438242775
Internet address(es):
Main address: www.stevenage.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SBC 1020 Agency Staff Framework

 

Reference number: CCDxxxx

II.1.2)Main CPV code

79620000 Supply services of personnel including temporary staff

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Stevenage Borough Council is seeking suitable Suppliers for the provision of agency workers via a lotted framework. Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. The proposed lots are as follows:

Lot 1: Waste, Recycling, Street Cleansing and Grounds;

Lot 2: Drivers (including HGV Drivers);

Lot 3: Administration;

Lot 4: Customer Service.

This procurement is a restricted (two stage process). Suppliers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the eTendering system. Any questions relating to this tender must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system.

 

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Waste, Recycling, Street Cleansing and Grounds

 

Lot No: 1

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKH23 Hertfordshire
Main site or place of performance:

 

 

II.2.4)Description of the procurement:

 

Stevenage Borough Council is seeking suitable suppliers for the provision of agency workers via a lotted framework. It is anticipated that the framework will commence on 1 April 2021. Scope Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. The contract will be structured as a framework separated into lots for each area of the workforce. The proposed lots are as follows:

• Lot 1: Waste, Recycling, Street Cleansing and Grounds;

• Lot 2: Drivers (including HGV Drivers);

• Lot 3: Administration;

• Lot 4: Customer Service.

Lot 1-2: Tiered call-off as staff are likely to be required on the day;

Lots 3-4: Mini competition lots.

Further information is available within the copy ITT documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the term. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

 

II.2)Description

II.2.1)Title:

Lot 2: Drivers (including HGV Drivers)

 

Lot No: 2

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKH23 Hertfordshire
Main site or place of performance:

 

 

II.2.4)Description of the procurement:

 

Stevenage Borough Council is seeking suitable Suppliers for the provision of agency workers via a lotted framework. It is anticipated that the framework will commence on 1 April 2021. Scope Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. The contract will be structured as a framework separated into lots for each area of the workforce. The proposed lots are as follows:

• Lot 1: Waste, Recycling, Street Cleansing and Grounds;

• Lot 2: Drivers (including HGV Drivers);

• Lot 3: Administration;

• Lot 4: Customer Service.

Lot 1-2: Tiered call-off as staff are likely to be required on the day.

Lots 3-4: Mini competition lots.

Further information is available within the copy ITT documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the term. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

 

II.2)Description

II.2.1)Title:

Lot 3: Administration

 

Lot No: 3

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKH23 Hertfordshire
Main site or place of performance:

 

 

II.2.4)Description of the procurement:

 

Stevenage Borough Council is seeking suitable suppliers for the provision of agency workers via a lotted framework. It is anticipated that the framework will commence on 1 April 2021. Scope Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. The contract will be structured as a framework separated into lots for each area of the workforce. The proposed lots are as follows:

• Lot 1: Waste, Recycling, Street Cleansing and Grounds;

• Lot 2: Drivers (including HGV Drivers);

• Lot 3: Administration;

• Lot 4: Customer Service.

Lot 1- 2: tiered call off as staff are likely to be required on the day;

Lots 3-4: mini competition lots.

Further information is available within the copy ITT documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the term. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

 

II.2)Description

II.2.1)Title:

Lot 4: Customer Service

 

Lot No: 4

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKH23 Hertfordshire
Main site or place of performance:

 

 

II.2.4)Description of the procurement:

 

Stevenage Borough Council is seeking suitable Suppliers for the provision of agency workers via a lotted framework. It is anticipated that the framework will commence on 1 April 2021. Scope Suppliers are invited to tender for the provision of agency staff within a specific workforce discipline. The contract will be structured as a framework separated into lots for each area of the workforce. The proposed lots are as follows:

• Lot 1: Waste, Recycling, Street Cleansing and Grounds;

• Lot 2: Drivers (including HGV Drivers);

• Lot 3: Administration;

• Lot 4: Customer Service;

Lot 1-2: Tiered call-off as staff are likely to be required on the day;

Lots 3-4: Mini competition lots.

Further information is available within the copy ITT documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the term. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not exceeding four years

 

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/11/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/12/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with awarding the framework agreements at any stage of the procurement process. Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these framework agreements. The Council reserves the right to carry out additional financial checks on all companies tendering for this framework agreement at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the framework agreement. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. Any clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system. If you are experiencing problems with the eTendering system, InTend offer a help section which includes a dedicated UK Support Desk which can be contacted via email: support@in-tend.com or telephone +441144070065 for any website/technical questions, Monday to Friday 8.30-17.30. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the potential supplier considers that any of the information submitted in the proposal should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the potential supplier about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Council in deciding whether an exemption applies is final. Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High court
Town: London
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: the contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a framework agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a framework agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

 

VI.5)Date of dispatch of this notice:

30/10/2020