Agency Staff Services for Rotherham Metropolitan Borough Council

Agency Staff Services for Rotherham Metropolitan Borough Council

Gardener;  Waste Management Operative; Ground Worker; Litter Picker; Social Work Team Manager; Social Worker — Children’s; Social Worker — Adult’s.

United Kingdom-Rotherham: Business services: law, marketing, consulting, recruitment, printing and security

2014/S 210-372184

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Central Procurement Team, Resources, Riverside House, Main Street
For the attention of: MS Helen Chambers
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709823661
E-mail: helen.chambers@rotherham.gov.uk
Fax: +44 1709376285

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Agency Staff Services — YORtender 9QBL — 7YHB33.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Rotherham Borough Council is seeking expressions of interest for a provider of temporary agency staff services.
Spend per annum on temporary agency staff is approximately 2.5 million GBP and covers all disciplines of temporary staff, however within the last 12 months the following roles have been most commonly required:
— Gardener;
—- Waste Management Operative;
— Ground Worker;
— Litter Picker;
— Social Work Team Manager;
— Social Worker — Children’s;
— Social Worker — Adult’s;
— Contact Worker;
— Support Worker — Social Care;
— Housing Income Officer;
— Print Assistant;
— Business Support Assistant;
— Administrator;
— Highway Designer;
— Locum Solicitors;
— Drivers.
Many changes internally to the Council may see a reduction in this spend in the procurement of agency staff services over the coming years.
It is our intention to award a Master Vendor as a single point of contact for the sourcing and management for the majority of the Council’s requirements and use tiered suppliers to provide workers that they are not able to provide themselves. The Master Vendor will manage the entire interaction between all agency workers, tiered suppliers, and the Council.
The Master Vendor will recruit, assess and select staff in accordance with our equality and diversity objectives and in strict compliance with any necessary special and/or statutory vetting or referencing procedures (e.g. criminal records checks).
The Council may consider appointing more than one Master Vendor, dealing with separate categories of workers to ensure adequate provision of staff across all categories and reserves the right to award any bit in part or as a whole and to consider alternative approaches to the service delivery.

Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other 22 Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any of the 22 Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found at: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found at:http://openlylocal.com/councils/all

Potential providers are required to complete a Pre Tender Questionnaire and successfully meet the evaluation criteria to be invited to bid. To take part in the tendering process please;
— access the yortender.co.uk e tendering portal;
— registering as a servicer provider;
— expressing interest in the opportunity;
— download, complete and upload the Pre Tender Questionnaire.
The current provider of this service considers that the European Community Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50EC and consolidated in Directive 2001/23/EC) and the Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to the contract.
Tenderers are therefore advised to seek independent professional advice on the implications of the Directive and the Transfer of Undertakings (Protection of Employment) Regulations 2006 for their company should they be awarded the contract.
Details of the staff entitled to transfer are included with this invitation to tender.
In letting this contract and in accordance with the Code of Practice on Workforce Matters contained in ODPM Circular 03/2003, the current provider and the Council will apply the principles set out in the Cabinet Office Statement of Practice on Staff Transfers in the Public Sector, including the annex to it, ‘A Fair Deal for Staff Pensions’.
Full details outlining the staff involved will be included in the ITT document.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Rotherham Borough Council is seeking expressions of interest for a provider of temporary agency staff services.
Spend per annum on temporary agency staff is approximately £2.5million and covers all disciplines of temporary staff, however within the last 12 months the following roles have been most commonly required:
— Gardener;
—- Waste Management Operative;
— Ground Worker;
— Litter Picker;
— Social Work Team Manager;
— Social Worker — Children’s;
— Social Worker — Adult’s;
— Contact Worker;
— Support Worker — Social Care;
— Housing Income Officer;
— Print Assistant;
— Business Support Assistant;
— Administrator;
— Highway Designer;
— Locum Solicitors;
— Drivers.
Many changes internally to the Council may see a reduction in this spend in the procurement of agency staff services over the coming years.
It is our intention to award a Master Vendor as a single point of contact for the sourcing and management for the majority of the Council’s requirements and use tiered suppliers to provide workers that they are not able to provide themselves. The Master Vendor will manage the entire interaction between all agency workers, tiered suppliers, and the Council.
The Master Vendor will recruit, assess and select staff in accordance with our equality and diversity objectives and in strict compliance with any necessary special and/or statutory vetting or referencing procedures (e.g. criminal records checks).
The Council may consider appointing more than one Master Vendor, dealing with separate categories of workers to ensure adequate provision of staff across all categories and reserves the right to award any bit in part or as a whole and to consider alternative approaches to the service delivery.

Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other 22 Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any of the 22 Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found at: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found at:http://openlylocal.com/councils/all

Potential providers are required to complete a Pre Tender Questionnaire and successfully meet the evaluation criteria to be invited to bid. To take part in the tendering process please;
— access the yortender.co.uk e tendering portal;
— registering as a servicer provider;
— expressing interest in the opportunity;
— download, complete and upload the Pre Tender Questionnaire.
The current provider of this service considers that the European Community Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50EC and consolidated in Directive 2001/23/EC) and the Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to the contract.
Tenderers are therefore advised to seek independent professional advice on the implications of the Directive and the Transfer of Undertakings (Protection of Employment) Regulations 2006 for their company should they be awarded the contract.
Details of the staff entitled to transfer are included with this invitation to tender.
In letting this contract and in accordance with the Code of Practice on Workforce Matters contained in ODPM Circular 03/2003, the current provider and the Council will apply the principles set out in the Cabinet Office Statement of Practice on Staff Transfers in the Public Sector, including the annex to it, ‘A Fair Deal for Staff Pensions’.
Full details outlining the staff involved will be included in the ITT document.

II.1.6)Common procurement vocabulary (CPV)

79000000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Rotherham Borough Council is seeking expressions of interest for a provider of temporary agency staff services.
Spend per annum on temporary agency staff is approximately £2.5million and covers all disciplines of temporary staff, however within the last 12 months the following roles have been most commonly required:
— Gardener;
—- Waste Management Operative;
— Ground Worker;
— Litter Picker;
— Social Work Team Manager;
— Social Worker — Children’s;
— Social Worker — Adult’s;
— Contact Worker;
— Support Worker — Social Care;
— Housing Income Officer;
— Print Assistant;
— Business Support Assistant;
— Administrator;
— Highway Designer;
— Locum Solicitors;
— Drivers.
Many changes internally to the Council may see a reduction in this spend in the procurement of agency staff services over the coming years.
It is our intention to award a Master Vendor as a single point of contact for the sourcing and management for the majority of the Council’s requirements and use tiered suppliers to provide workers that they are not able to provide themselves. The Master Vendor will manage the entire interaction between all agency workers, tiered suppliers, and the Council.
The Master Vendor will recruit, assess and select staff in accordance with our equality and diversity objectives and in strict compliance with any necessary special and/or statutory vetting or referencing procedures (e.g. criminal records checks).
The Council may consider appointing more than one Master Vendor, dealing with separate categories of workers to ensure adequate provision of staff across all categories and reserves the right to award any bit in part or as a whole and to consider alternative approaches to the service delivery.

Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other 22 Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any of the 22 Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found at: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found at:http://openlylocal.com/councils/all

Potential providers are required to complete a Pre Tender Questionnaire and successfully meet the evaluation criteria to be invited to bid. To take part in the tendering process please;
— access the yortender.co.uk e tendering portal;
— registering as a servicer provider;
— expressing interest in the opportunity;
— download, complete and upload the Pre Tender Questionnaire.
The current provider of this service considers that the European Community Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50EC and consolidated in Directive 2001/23/EC) and the Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to the contract.
Tenderers are therefore advised to seek independent professional advice on the implications of the Directive and the Transfer of Undertakings (Protection of Employment) Regulations 2006 for their company should they be awarded the contract.
Details of the staff entitled to transfer are included with this invitation to tender.
In letting this contract and in accordance with the Code of Practice on Workforce Matters contained in ODPM Circular 03/2003, the current provider and the Council will apply the principles set out in the Cabinet Office Statement of Practice on Staff Transfers in the Public Sector, including the annex to it, ‘A Fair Deal for Staff Pensions’.
Full details outlining the staff involved will be included in the ITT document.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Agency Staff Services 9QBL- 7YHB33

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Yortender.co.uk
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2014