AGMA Electoral Printing Services Tender

Trafford Metropolitan Borough Council is inviting responses for a collaborative contract for election printing and graphics services.

United Kingdom-Stretford: Printed matter and related products

2018/S 157-360050

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Trafford Council
Trafford Town Hall
Stretford
M32 0TH
United Kingdom
Contact person: Miss Emily Taylor
Telephone: +44 1619121616
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.trafford.gov.uk/

Address of the buyer profile: http://www.trafford.gov.uk/

I.1)Name and addresses

Stockport Metropolitan Borough Council
Town Hall, Edward Street
Stockport
SK1 3XE
United Kingdom
Contact person: Caroline E Cooke
E-mail: caroline.e.cook@stockport.gov.uk
NUTS code: UKInternet address(es):Main address: www.stockport.gov.uk

I.1)Name and addresses

Rochdale Borough Council
Number One, The Riverside
Rochdale
OL161XU
United Kingdom
Contact person: Clare Poole
E-mail: clare.poole@rochdale.gov.uk
NUTS code: UKInternet address(es):Main address: www.rochdale.gov.uk

I.1)Name and addresses

Bolton Metropolitan Borough Council
Bolton Town Hall, Victoria Square
Bolton
BL11RU
United Kingdom
Contact person: Steven Blyth
E-mail: steven.blyth@bolton.gov.uk
NUTS code: UKInternet address(es):Main address: www.bolton.gov.uk

I.1)Name and addresses

Tameside Metropolitan Borough Council
Dukinfield Town Hall, King Street
Tameside
SK164LA
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UKInternet address(es):Main address: www.tameside.gov.uk

I.1)Name and addresses

Manchester City Council
Town Hall, Albert Square
Manchester
M602LA
United Kingdom
Contact person: Tony Jefferson
E-mail: t.jefferson@manchester.gov.uk
NUTS code: UKInternet address(es):Main address: www.manchester.gov.uk

I.1)Name and addresses

Metropolitan Borough of Bury
Town Hall, Knowsley Street
Bury
BL90SW
United Kingdom
Contact person: Warren Rafferty
E-mail: w.j.rafferty@bury.gov.uk
NUTS code: UKInternet address(es):Main address: www.bury.gov.uk

I.1)Name and addresses

Oldham Borough Council
Civic Centre, West Street
Oldham
OL11LU
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UKInternet address(es):Main address: www.oldham.gov.uk

I.1)Name and addresses

Salford City Council
Salford Civic Centre, Chorley Road
Swinton
M275AW
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UKInternet address(es):Main address: www.salford.gov.uk

I.1)Name and addresses

Wigan Council
Town Hall
Wigan
WN11YN
United Kingdom
Contact person: Julie Coplin
E-mail: j.coplin@wigan.gov.uk
NUTS code: UKInternet address(es):Main address: www.wigan.gov.uk

I.1)Name and addresses

Blackpool Counci;
Town Hall, Corporation Street
Blackpool
FY11EJ
United Kingdom
Contact person: Joanne Johnson
E-mail: joanne.johnson@stockport.gov.uk
NUTS code: UKInternet address(es):Main address: www.blackpool.gov.uk

I.1)Name and addresses

Blackburn with Darwen Council
Town Hall, King William Street
Blackburn
BB17DY
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UKInternet address(es):Main address: www.blackburn.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=0b204752-af9f-e811-80ed-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=0b204752-af9f-e811-80ed-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AGMA Electoral Printing Services

Reference number: DN359722

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Trafford Metropolitan Borough Council (“the Council”) is inviting responses for a collaborative contract for election printing and graphics services.

The framework agreement will initially be for, but not limited to, the use of Bolton Metropolitan Council, Bury Metropolitan Council, Manchester City Council, Oldham Metropolitan Council, Salford City Council, Stockport Metropolitan Borough Council, Tameside Metropolitan Borough Council, Trafford Metropolitan Borough Council, Wigan Metropolitan Borough Council.

The Contract will be for a term of 2 years; from January 2019 till January 2021, and potentially it may be extended for a further period of 24 months annually up to January 2023. It is critical that production, delivery and dispatch schedules are met by the supplier.

The supplier must be able to deliver artwork which fully complies with legal requirements as specified by the Returning Officer (RO)/ Electoral Registration Officer (ERO).

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Trafford Metropolitan Borough Council (“the Council”) is inviting responses for a collaborative contract for election printing and graphics services.

The Contract will be for a term of 2 years; from January 2019 till January 2021, and potentially it may be extended for a further period of 24 months annually up to January 2023.

Indicative Elections timetable

The elections anticipated to take place during the next 3 to 4 years are:

— 2.5.2019 Local Elections,

— 7.5.2020 ALL-OUT Local Elections,

— 7.5.2020 GM Mayor Election,

— 7.5.2020 City Mayor Election,

— 5.5.2022 Local Elections,

— 5.5.2022 General Election.

It is critical that production, delivery and despatch schedules are met by the supplier.

The supplier must be able to deliver artwork which fully complies with legal requirements as specified by the Returning officer (RO)/ Electoral registration officer (ERO).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Following the expiry of the initial contract term, it will be subject to a possible extension period of a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/09/2018

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/09/2018

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

STAR Procurement
Trafford Town Hall, Talbot Road
Manchester
M320TH
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/08/2018