Air Conditioning Maintenance Tender East of England
The annual servicing, safety check and repair works shall comprise of diagnosing of defects, routine annual safety checks and inspections and annual servicing, response servicing, maintenance.
United Kingdom-Bedford: Repair and maintenance services of electrical and mechanical building installations
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
East of England Ambulance Service
Bedford Office, Hammond Road
Contact point(s): Tenders East Amb
MK41 0RG Bedford
Telephone: +44 1234243125
General address of the contracting authority: http://www.eastamb.nhs.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Norfolk, Suffolk, Cambridgeshire, Hertfordshire, Bedfordshire and Essex.
NUTS code UKH
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
a. Air-conditioning systems;
b. Air Handling Units (AHUs);
Generally the work shall consist of:
a) Programming the visit of a qualified person or persons to each property listed;
b) Arranging access with the user;
c) Undertaking the necessary safety check and servicing of the equipment and systems within the property;
d) Undertaking the necessary planned preventative maintenance;
e) Recording the visit;
f) Advising the Employer on the progress of the work;
g) Attending to breakdowns;
h) Carrying out reactive repairs.
The R22 System Replacements may or may not happen during the course of this contract, this is subject to capital funding being made available however for the proposed R22 System Replacements the specification outlines the DX unit replacement works necessary to the existing R22 refrigeration systems installed at Hellesdon Office, Hospital Lane, Hellesdon, Norwich, Norfolk NR6 5NA and Bedford Office, Hammond Road, Bedford MK41 0RG.
The works described under the specification will be undertaken as a Design and Build contract, with the contractor acting as Principal Contractor responsible for the complete works inclusive of design.
The works are to be carried out as follows:
Decommission, disconnect and remove the 4 number R22 systems at Hellesdon Offices and Decommission, disconnect and remove the 2 number R22 systems at Bedford Offices.
Install new R410A systems as described later in the specification, carry out all necessary pipe works, installation of new control systems and all necessary modifications to the existing power supplies to ensure they are correctly sized and protected for the new systems.
II.1.6)Common procurement vocabulary (CPV)
50710000, 42512000, 45331000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options
Description of these options: The contract will be for an initial period of 3 years with options (to be exercised under the contract) to extend the contract for 2 further periods of 12 months depending on business needs.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://eoecph.bravosolution.co.ukand click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Part 9 of the Regulations provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take legal action. Any such action must be started in the High Court within the applicable time limitation set out in Part 9.
The purpose of the standstill period referred to above is to allow aggrieved parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice: