Air Conditioning Tender Greater Manchester

Air Conditioning Tender Greater Manchester

Heating, Ventilation and Air conditioning (HVAC).

UK-Manchester: heating, ventilation and air-conditioning installation work

2012/S 104-173613

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trafford Borough Council
Trafford Council Trafford Town Hall Talbot Road Stretford
Contact point(s): www.the-chest.org.uk
For the attention of: Kevin Fletcher
M32 0TH Manchester
UNITED KINGDOM
Telephone: +44 1619121362
E-mail: kevin.fletcher@trafford.gov.uk

Internet address(es):

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

AGMA (Association of Greater Manchester Authorities) and Associate Members listed at www.agma.gov.uk/agma/authorities/index.html
Town Hall, Talbot Road
Manchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Heating, Ventilation and Air conditioning (HVAC).
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Main place of perfomance is within Trafford.
However the following are eligible to use the framework, as potential participating authorities/bodies:
— Association of Greater Manchester Authorities (AGMA),
— local authorities (Cheshire East, Rochdale, Stockport, and Warrington),
— emergency institutions (Fire and Police),
— Primary Care Trust (PCT),
— schools,
— other North West regional authorities.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000,00 and 20 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Trafford Council are requesting expressions of Interest from suitably experienced and qualified contractors for inclusion on a framework for the provision of Heating Ventilation and Air conditioning (HVAC).
The framework is split into three lots and you can apply for one or more.
Lot 1 – Heating, Ventilation & Air conditioning – Planned Maintenance and Reactive Repairs.
Lot 2 – Heating, Ventilation & Air conditioning works including a Turnkey facility.
Lot 3 – Kitchen Ventilation systems including a Turnkey facility.
The framework will commence from 1st November 2012 and run for three years with an option to extend for one further year.
II.1.6)Common procurement vocabulary (CPV)

45331000, 50712000, 45331200, 45331210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Trafford Council are requesting expressions of Interest from suitably experienced and qualified contractors for inclusion on a framework for the provision of Heating Ventilation and Air conditioning (HVAC).
The framework is split into three lots and you can apply for one or more.
Lot 1 – Heating, Ventilation & Air conditioning – Planned Maintenance and Reactive Repairs.
Lot 2 – Heating, Ventilation & Air conditioning works including a Turnkey facility.
Lot 3 – Kitchen Ventilation systems including a Turnkey facility.
The framework will commence from 1st November 2012 and run for three years with an option to extend for one further year.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Heating, Ventilation & Air conditioning – Planned Maintenance and reactive repairs

1)Short description

The services relating to the planned maintenance shall include a comprehensive reactive maintenance service and a provision of a 24/7 dedicated reactive maintenance help desk manned by trained staff.
2)Common procurement vocabulary (CPV)

45331000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Heating, ventilation & air conditioning works including a turnkey facility

1)Short description

Tenderers must be able to provide the following services to cover BOTH scenarios:
— A full turnkey facility (design, supply, installation and commissioning of the systems),
— Supply, install and commission HVAC systems.
2)Common procurement vocabulary (CPV)

45331000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Kitchen ventilation systems (including a turnkey facility)

1)Short description

Tenderers must be able to provide the following services to cover both scenarios:
— A full turnkey facility (design, supply, installation and commissioning of the systems),
— Supply, install and commission of the systems.
2)Common procurement vocabulary (CPV)

45331000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per Tender Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per Tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As Per Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-8USQ98
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Documentation to express an interest in the framework is via the following website www.the-chest.org.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012