Air Quality Monitoring for Environment Agency

Air Quality Monitoring for Environment Agency

Provision of air quality monitoring/sampling teams to respond to major air quality incidents in England. The teams must be available 24hours/ 365 days to respond to an incident as instructed by Environment Agency Incident duty staff.

United Kingdom-Leeds: Environmental services

2013/S 217-377756

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
North Procurement (East), Lateral, 8 City Walk
For the attention of: Lorraine Hayes
LS11 9AT Leeds
UNITED KINGDOM
E-mail: lorraine.hayes@environment-agency.gov.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Air Quality Monitoring and related services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

1) Provision of air quality monitoring/sampling teams to respond to major air quality incidents in England. The teams must be available 24hours/ 365 days to respond to an incident as instructed by Environment Agency Incident duty staff. The teams should be able to reach all major urban populations within 4 hours. The monitoring / sampling equipment required for use will be provided.
2) Service and maintenance of existing air quality monitoring and sampling equipment. This includes a planned programme of equipment as well as provision for unforeseen failures.
II.1.6)Common procurement vocabulary (CPV)

90700000, 90720000, 90731000, 90731100, 50800000, 71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 400 000 and 1 800 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 48 months but with annual break points and reviews. This contract will contain annual reviews with the option to serve notice at that point . The decision will not only be based on satisfactory performance measures but the continued business need for an air monitoring service at that time.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Air Quality Monitoring Service – Monitoring and Sampling

1)Short description

Air Quality Monitoring and Sampling service using own equipment
2)Common procurement vocabulary (CPV)

90700000, 90720000, 90731000, 90731100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 800 000 and 1 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The number of monitoring teams provided must take into account the permanent location of the teams and their ability to reach all major populations in England within approximately 4 hours. It is estimated that a minimum of 4 teams will be required to achieve this requirement. This lot can be covered completely or in part by any supplier
Lot No: 2 Lot title: Air Quality Monitoring Service – Service and Maintenance of own equipment

1)Short description

Service and Maintenance of Air Quality Monitoring using own equipment
2)Common procurement vocabulary (CPV)

50800000, 71900000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 600 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This lot refers to the servicing and maintenance of owned air quality monitoring and sampling equipment. This includes handheld ,portable equipment permanently based at the locations of the monitoring teams to be provided in lot 1 and 2 mobile monitoring laboratories currently based in the North & South of England. Any spare equipment is also included in this lot. This lot can be covered completely or in part by any supplier

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A minimum of 4 teams are required to cover the provision in England 2 teams must attend each single incident
Must be able to respond for 72 consecutive hours as minimum per incident
Likely to be responding to 5-10 incidents per year but this cannot be guaranteed in any way.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required; each application will be sent a questionnaire.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EAAA9D7DR2
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Right to Cancel – always
The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved – if applicable
This contract/framework is intended to meet the needs of key partners in the Air Quality in Major Incident Service; Environment Agency, Public Health England & Met Office. The decision to deploy monitoring/sampling teams to an incident is a joint decision and can be at request of key partners. The contractor(s) need to be aware of this requirement within the estimated 5-10 deployments per year.
This contract is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department of the Environment, food and rural affairs, and to its associated bodies including any Agencies and non departmental public bodies. A full list can be found at:
http://archive.defra.gov.uk/corporate/about/with/delivery/landscape/documents/public-bodies.pdf

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.11.2013