Airborne Data Link Migration Project
The primary aim of the ADL migration project is to support the transition of all UK law enforcement airborne video and data transmissions from two existing frequency bands (analogue and digital) to a single new frequency band (digital) with a common channel plan. This project supports the move to borderless working as a result of the formation of the National Police Aviation Service (NPAS) on 1.10.2012.
UK-London: aircraft equipment
2012/S 211-347432
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Secretary of State for the Home Department (acting through the Home Office Police ICT Company Directorate)
Fry Building, 2 Marsham Street
Contact point(s): Andrew Moore
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2031137496
E-mail: andrew.moore@homeoffice.pnn.police.uk
Internet address(es):
General address of the contracting authority: https://npia.bravosolution.co.uk
Address of the buyer profile: www.homeoffice.gov.uk
Further information can be obtained from: The Secretary of State for the Home Department (acting through the Home Office Police ICT Company Directorate)
Fry Building, 2 Marsham Street
Contact point(s): Andrew Moore
For the attention of: Mr A Moore
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2031137496
E-mail: andrew.moore@homeoffice.pnn.police.uk
Internet address: https://npia.bravosolution.co.uk
Tenders or requests to participate must be sent to: Secretary of State for the Home Departement (acting through the Home Office Police ICT Company Directorate)
Fry Building, 2 Marsham Street
Contact point(s): Andrew Moore
For the attention of: Mr A Moore
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2031137496
E-mail: andrew.moore@homeoffice.pnn.police.uk
Internet address: https://npia.bravosolution.co.uk
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Airborne Data Link (ADL) Migration Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: England, Wales and Scotland.
NUTS code UK
Purchase
Main site or location of works, place of delivery or of performance: England, Wales and Scotland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Secretary of State for the Home Department (acting through the Home Office Police ICT Company Directorate), as the Contracting Authority, is procuring the supply and installation of digital broadcast and receiving equipment as part of the Airborne Data Link (ADL) migration project.
The primary aim of the ADL migration project is to support the transition of all UK law enforcement airborne video and data transmissions from two existing frequency bands (analogue and digital) to a single new frequency band (digital) with a common channel plan. This project supports the move to borderless working as a result of the formation of the National Police Aviation Service (NPAS) on 1.10.2012.
The overall requirement is for a digital downlink system able to transmit high quality, full motion Standard Definition (SD) video plus associated audio and ancillary data from a variety of police aircraft to fixed sites and mobile or portable receiving equipment.
In addition, there is a very limited requirement for the ability to transmit high quality, full motion SD video from a portable transmitter to receiving equipment located within a police aircraft. This received video must then be capable of being rebroadcast via Downlink to users on the ground.
The successful supplier shall be responsible for the supply and installation of digital broadcast and receiving equipment to cover the replacement of existing analogue equipment with digital equipment capable of providing the above services and operating in accordance with the recognised interoperability standard and within the agreed broadcast channels.
In addition, the supplier shall be responsible for the supply of equipment, testing of equipment, installation of equipment in aircraft, installation of equipment at fixed sites, provision of mobile equipment, project management of overall implementation and collaboration with other aspects of implementation in the wider ADL migration project.
There are:-.
— approximately 12 aircraft which need to be fitted with appropriate digital equipment to replace existing analogue equipment,
— approximately 50 fixed sites where both the receiver unit and antenna equipment will need to be – replaced to support digital working; and,
— approximately 90 mobile analogue units which will need to be replaced to support digital working.
The aircraft to be modified are of various makes and model (to be confirmed in the tender documentation), located at police Air Support Units across the United Kingdom. All equipment supplied for installation within the aircraft must have been successfully tested to ED14 standard or DO-160 standards (or equivalent), as suitable for use in light aircraft operating up to 10,000ft in all regions of the UK, including costal areas.
Bidders should note that Police Air Operations Units including NPAS, are required to use a CAA BCAR A8-23 Maintenance Organisation (described in CAP 553) for aircraft maintenance and to manage the CAMO (Continuing Airworthiness Management Organisation) using the CAA BCAR A8-25 structure. Aircraft installation activity will be commissioned by the respective aircraft owner under the appropriate structure and that for NPAS this will be BCARS A8-25. In addition, the final modification provided for each aircraft type will need to be both nationally and EASA approved to allow for future flexibility in the employment of aircraft.
As a result, any necessary design work undertaked by the successful supplier must be carried out by organisations with EASA Part 21 subpart J design approval. Any manufactured components must be produced by organisations with have EASA Part 21 subpart G manufacturing approval.
All installation work performed by the successful supplier must have EASA Part 145 approval (appropriate for installation on EC145, EC135, AW109E, BN Islander, BN Defender and MD explorer type aircraft).
Full details of the location of the relevant aircraft, the locations and condition of the fixed sites, information regarding mobile equipment, together with the minimum interoperability standard, the required frequency bands, channels for transmitting and receiving equipment, including transmitting power and other parameters are defined within the relevant sections of the statement of requirements which will form part of the Invitation to Tender documentation provided to successful applicants.
The primary aim of the ADL migration project is to support the transition of all UK law enforcement airborne video and data transmissions from two existing frequency bands (analogue and digital) to a single new frequency band (digital) with a common channel plan. This project supports the move to borderless working as a result of the formation of the National Police Aviation Service (NPAS) on 1.10.2012.
The overall requirement is for a digital downlink system able to transmit high quality, full motion Standard Definition (SD) video plus associated audio and ancillary data from a variety of police aircraft to fixed sites and mobile or portable receiving equipment.
In addition, there is a very limited requirement for the ability to transmit high quality, full motion SD video from a portable transmitter to receiving equipment located within a police aircraft. This received video must then be capable of being rebroadcast via Downlink to users on the ground.
The successful supplier shall be responsible for the supply and installation of digital broadcast and receiving equipment to cover the replacement of existing analogue equipment with digital equipment capable of providing the above services and operating in accordance with the recognised interoperability standard and within the agreed broadcast channels.
In addition, the supplier shall be responsible for the supply of equipment, testing of equipment, installation of equipment in aircraft, installation of equipment at fixed sites, provision of mobile equipment, project management of overall implementation and collaboration with other aspects of implementation in the wider ADL migration project.
There are:-.
— approximately 12 aircraft which need to be fitted with appropriate digital equipment to replace existing analogue equipment,
— approximately 50 fixed sites where both the receiver unit and antenna equipment will need to be – replaced to support digital working; and,
— approximately 90 mobile analogue units which will need to be replaced to support digital working.
The aircraft to be modified are of various makes and model (to be confirmed in the tender documentation), located at police Air Support Units across the United Kingdom. All equipment supplied for installation within the aircraft must have been successfully tested to ED14 standard or DO-160 standards (or equivalent), as suitable for use in light aircraft operating up to 10,000ft in all regions of the UK, including costal areas.
Bidders should note that Police Air Operations Units including NPAS, are required to use a CAA BCAR A8-23 Maintenance Organisation (described in CAP 553) for aircraft maintenance and to manage the CAMO (Continuing Airworthiness Management Organisation) using the CAA BCAR A8-25 structure. Aircraft installation activity will be commissioned by the respective aircraft owner under the appropriate structure and that for NPAS this will be BCARS A8-25. In addition, the final modification provided for each aircraft type will need to be both nationally and EASA approved to allow for future flexibility in the employment of aircraft.
As a result, any necessary design work undertaked by the successful supplier must be carried out by organisations with EASA Part 21 subpart J design approval. Any manufactured components must be produced by organisations with have EASA Part 21 subpart G manufacturing approval.
All installation work performed by the successful supplier must have EASA Part 145 approval (appropriate for installation on EC145, EC135, AW109E, BN Islander, BN Defender and MD explorer type aircraft).
Full details of the location of the relevant aircraft, the locations and condition of the fixed sites, information regarding mobile equipment, together with the minimum interoperability standard, the required frequency bands, channels for transmitting and receiving equipment, including transmitting power and other parameters are defined within the relevant sections of the statement of requirements which will form part of the Invitation to Tender documentation provided to successful applicants.
II.1.6)Common procurement vocabulary (CPV)
34741000, 32441200, 32300000, 32441000, 32260000, 32270000, 32223000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As required by the Secretary of State for the Home Department and other users.
Estimated value excluding VAT:
Range: between 6 500 000 and 9 000 000 GBP
Estimated value excluding VAT:
Range: between 6 500 000 and 9 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.7.2013. Completion 31.12.2014
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be confirmed within the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority will award the contract to single legal entity which will be required to act as a prime contractor in respect of all responsibilities. If a tender is submitted by a consortium (more than one) of suppliers who subsequently are awarded a contract, the consortium shall assume such legal form by incorporation, partnership, or otherwise as will enable them to contract as a single legal entity. It will be necessary for the satisfactory performance of this contract for the consortium to state a single address to which the Contracting Authority can refer all matters concerning the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be confirmed within the Invitation to Tender documentation.
Description of particular conditions: To be confirmed within the Invitation to Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
14.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 22.2.2013 – 12:00
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contracts shall be in accordance to English Law and subject to the exclusive jurisdiction of the English courts.
Applicants wishing to participate in the tendering exercise should complete and return the Pre-Qualification Questionnaire (PQQ) to the Contracting Authority via the Bravo eSourcing portal by the time-limit provided at IV.3.4. The responses to the PQQ will be used in the first step of selecting tenderers to be invited to participate further in the procurement exercise. The PQQ and a question and answer information sheet are available on the Bravo eSourcing Portal.
The Contracting Authority is utilising an electronic tendering tool to manage this procurement exercise and to communicate with economic operators. Accordingly, there will be no hard copy documents issued to economic operators and all communications with the Contracting Authority, including the submission of completed Pre-Qualification Questionnaires, will be conducted via the Bravo eSourcing portal, accessible at https://npia.bravosolution.co.uk. A helpdesk is available to economic operators on 0800 368 4850 for any eSourcing portal queries.
Applicants wishing to participate in the tendering exercise should complete and return the Pre-Qualification Questionnaire (PQQ) to the Contracting Authority via the Bravo eSourcing portal by the time-limit provided at IV.3.4. The responses to the PQQ will be used in the first step of selecting tenderers to be invited to participate further in the procurement exercise. The PQQ and a question and answer information sheet are available on the Bravo eSourcing Portal.
The Contracting Authority is utilising an electronic tendering tool to manage this procurement exercise and to communicate with economic operators. Accordingly, there will be no hard copy documents issued to economic operators and all communications with the Contracting Authority, including the submission of completed Pre-Qualification Questionnaires, will be conducted via the Bravo eSourcing portal, accessible at https://npia.bravosolution.co.uk. A helpdesk is available to economic operators on 0800 368 4850 for any eSourcing portal queries.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Home Office will incorporate a minimum 10 calendar day stand still period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the Home Office before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in Section I.I. if an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulation 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.10.2012