Airworthiness Fitness for Purpose Assessments

Airworthiness Fitness for Purpose Assessments

Expressions of Interest (EOI) are sought from companies interested in meeting the requirement for a 1 year contract for the provision of specialist technical support for the assessment of Airworthiness Fitness for Purpose (AW FFP) with 23 Air Platform Project Teams (PTs).

UK-Bristol: Technical support services

2013/S 079-133357

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Other Agencies, MOD Teams, Groups & Organisations, DE&S
DE&S Airworthiness Team (DAT), Walnut 2a #1220, MOD Abbeywood
For the attention of: Angela Galloway
BS34 8JH Bristol
Telephone: +44 3067980721
Fax: +44 1179134950

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Airworthiness Fitness for Purpose (FFP) Assessments.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical support services. Technical support services. Expressions of Interest (EOI) are sought from companies interested in meeting the requirement for a 1 year contract for the provision of specialist technical support for the assessment of Airworthiness Fitness for Purpose (AW FFP) with 23 Air Platform Project Teams (PTs). FFP assessments consist of three main elements; measurement of compliance against Military Aviation Authority Regulatory Procedures (MRP), assessment of competence of accountable individuals, and assessment of resource and structure now and in the future (12-48 months).
Conduct an AW FFP assessment on each Air Platform PT in accordance with procedures and tools, that will be supplied as GFX with the Invitation to Tender (ITT), culminating in an FFP Report for each team. The majority of assessments (19 Platforms) require a high level compliance review and Suitably Qualified and Experienced People (SQEP), Size and Shape analysis. 2 teams require a medium level compliance review and 2 teams only require the SQEP, Size and Shape analysis. 10 teams may require additional medium/detailed level Deep Dives into areas where particular risk was uncovered in the high level compliance assessment.
Project management of the day to day scheduling and facilitation of all assessment activity using an indicative overall schedule that will be supplied with the ITT. The bidder will require resource capacity to run at least 4 FFP assessments in parallel and have flexibility to de-conflict the schedule against high priority PT activities.
Learning from experience should be captured for each assessment and recommendations for improvements to the FFP tool and procedures need to be analysed and incorporated where appropriate, with formal updates delivered at the 6 month and 12 month points.
Interested parties will be expected to have the following skills and experience:
a) Comprehensive knowledge of MRP relating to Project Team airworthiness responsibilities.
b) Detailed knowledge and experience working with Ministry of Defence (MOD) Air Platform PTs at various different points in the CADMID cycle.
c) Comprehensive knowledge and experience of alternative Airworthiness Regulatory systems utilised in Europe and US which form the basis of some MOD Air Platform programmes.
QA Standards – AS9100, ISO9001 certification or where the size of the organisation precludes certification, interested companies should provide a brief summary of internal arrangements which demonstrates that tasks will be effectively managed to ensure quality.
This requirement is to be fulfilled with the placement of one Contract. Interested Companies must be in a position to provide specialist technical support to MOD Air Platform PTs.
Companies who submit an expression of interest into this requirement will then be asked to complete and return a Pre-Qualification Questionnaire (PQQ) as part of the tendering process.
On conclusion of the PQQ exercise, successful companies will receive an Invitation to Tender (ITT) and will be provided with the full specification their solution must meet. A minimum of 3 bidders and a maximum of 6 will be down selected for the ITT stage. Any candidates that decline to answer any questions, or fail to provide the requested information within the permitted timescales are likely to be excluded from further assessment.
Companies who wish to express and interest in this requirement are to forward a written EOI (e-mail responses would be preferred) to the nominated Commercial Officer ( no later than (12:00 GMT) 22.5.2013, EOI’s submitted after this time will not be considered. Companies shall provide Company name, Company address, Point of Contact, telephone number and e-mail address.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and

GO Reference: GO-2013419-DCB-4744813

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Other Agencies, MOD Teams, Groups & Organisations, DE&S
DE&S Airworthiness Team (DAT), Walnut 2a #1220, MOD Abbeywood
BS34 8JH Bristol
Telephone: +44 3067980721
Fax: +44 1179134950

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: