Alarm Call Systems Tender

Alarm Call Systems Tender

Warden Call Systems.

UK-London: alarm systems

2012/S 97-161890

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Origin Housing Ltd
St Richards House, 110 Eversholt St
Contact point(s): by email only
For the attention of: Karen Perry
NW1 1BS London
UNITED KINGDOM
Telephone: +44 2072099205
E-mail: WCS001@originhousing.org.uk
Fax: +44 2072099223

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Warden Call Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
The systems are required, initially for 7 blocks, housing elderly, vulnerable residents based in North West London and the South East Home Counties.
Origin is looking for a contractor to provide the service for Inner London and a contractor for Outer London. One contractor can provide both services.
II.1.6)Common procurement vocabulary (CPV)

35121700, 79711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Origin Housing has two main areas of properties, North West London and Hertfordshire. A number of the properties house elderly tenants who require warden call systems installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into 2 lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a 3 year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget is for both lots is between 150k-180k over the 5 years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 150 000 and 180 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Origin is looking for a 3 year contract with the option to extend for a further 1+1 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 001 Lot title: Inner London Warden Control Systems

1)Short description

Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
The systems are required, initially for a number of blocks, housing elderly, vulnerable residents based in North West London. Origin is looking for a contractor to provide the service for Inner London.
2)Common procurement vocabulary (CPV)

35121700, 79711000

3)Quantity or scope

Origin Housing has two main areas of property, North West London and Hertfordshire. A number of the properties house elderly tenants who require new Telecare or equivalent warden call systems installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into 2 lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a 3 year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget for both lots is between 150k-180k over the 5 years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 70 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 002 Lot title: Outer London Warden Control Systems

1)Short description

Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
2)Common procurement vocabulary (CPV)

35121700, 79711000

3)Quantity or scope

Origin Housing has two main areas of property, North West London and Hertfordshire. A number of the properties house elderly tenants who require a new warden call systems to be installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into two lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a three year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget for both lots is between 150k-180k over the 5 years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 70 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made on a monthly basis by BACs transfer, upon completion of an approved invoice. Payments for additional/emergency works will be paid once an invoice has been submitted and approved by the Contract Manager.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: We require Tynetec warden call systems or equivalent open protocol systems for installation into our retirement blocks as well as an annual service contract for each installation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All products recommended must be TSA compliant. (Telecare Services Association).
All technicians must be certified under the relevant Competent Person Scheme for their particular profession.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All companies will be subject to a Dun and Bradstreet or equivalent financial/credit check.
Minimum level(s) of standards possibly required: All companies must reach the required standard Minimum Risk of Buiness Failure.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All companies applying for this tender must reach the miminum certified standards required for installing this specialist equipment.
Minimum level(s) of standards possibly required:
The information required and any minimum levels of capacity will be disclosed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 50
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40

2. Price. Weighting 40

3. Health & Safety. Weighting 10

4. Presentations. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WCS001
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2012 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 21.8.2012 – 00:00
Place:

St Richards House offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The persons present will be the Company Secretary, the tender owner and a witness drawn from the Senior Management team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Company Secretary, Origin Housing Ltd
St Richards House, 110 Eversholt St
NW1 1BS London
UNITED KINGDOM
E-mail: WCS001@originhousing.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Origin Housing Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.5.2012