Alarm Systems Tender Wolverhampton

Call systems servicing, maintenance and refurbishment contract.

UK-Wolverhampton: alarm systems

2012/S 75-123948

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bromford Housing Group Limited for itself and as a central purchasing body and agent for and on behalf of all present and future members of Bromford Housing Group Limited, including Bromford Housing Association Limited, Bromford Home Ownership Limited and Fosseway Housing Association Limited (the Authority).
1 Exchange Court, Brabourne Avenue
Contact point(s): Procurement team
For the attention of: Steven Mcluckie
WV10 6AU Wolverhampton
UNITED KINGDOM
Telephone: +44 1902396948
E-mail: procurement.team@bromford.co.uk

Internet address(es):

Address of the buyer profile: www.bromfordgroup.co.uk

Further information can be obtained from: From the website www.delta-ets.com accessed pursuant to the instructions set out at V1.3
1 Exchange Court, Brabourne Avenue
Wolverhampton
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: From the website www.delta-ets.com accessed pursuant to the instructions set out at V1.3
1 Exchange Court, Brabourne Avenue
Wolverhampton
UNITED KINGDOM

Tenders or requests to participate must be sent to: From the website www.delta-ets.com accessed pursuant to the instructions set out at V1.3
1 Exchange Court, Brabourne Avenue
Wolverhampton
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bromford Housing Association Limited
1 Exchange Court, Brabourne Avenue
WV10 6AU Wolverhampton
UNITED KINGDOM

Bromford Home Ownership Limited
1 Exchange Court, Brabourne Avenue
WV10 6AU Wolverhampton
UNITED KINGDOM

Fosseway Housing Association Limited
1 Exchange Court, Brabourne Avenue
WV10 6AU Wolverhampton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Call systems servicing, maintenance and refurbishment contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Alarm systems. Alarm system and antenna installation work. Repair and maintenance services of electrical and mechanical building installations. The Authority is a group of registered provider of social housing and seeks suitably qualified and experienced service provider (s) who can undertake high quality “call systems” servicing, maintenance and refurbishment to sites owned/and or managed by the Authority (or any part thereof). The contract will comprise:
i) Warden call system servicing, maintenance and reactive repair works
ii) Dispersed alarm call system servicing, maintenance and reactive repair works
iii) Nurse call system servicing, maintenance and reactive repair works
iv) Refurbishment or replacement of existing call system installations
The Authority has divided the contract into two separate Lots as more particularly described in Annex B. The contract (s) between the Authority and the successful service provider (s) will be based upon a set of terms and conditions as set out within the invitation to tender documentation.

II.1.6)Common procurement vocabulary (CPV)

35121700, 45312000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The awarded contract(s) (if any) will be required to be performed by the succesful service provider(s) throughout the Authority’s operational areas across central England including: Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch, Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry, Wellingborough, Northampton, South Northamptonshire, Stratford upon Avon, West Oxfordshire, Cherwell, Oxford, Aylesbury Vale, Vale of White Horse, South Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire, Malvern Hills, Herefordshire, Forest of Dean, Tewkesbury, Cheltenham, Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, Wiltshire, Swindon, Kennett, Dudley, Sandwell, Walsall, Wolverhampton, Shropshire, Telford and Wrekin, South Staffordshire, Cannock, Lichfield, Tamworth, North Warwickshire, Stafford, East Staffordshire, South Derbyshire, Derby, Erewash, Newcastle under Lyme, Stoke on Trent, Staffordshire Moorlands and Powys.
The scope of the contract is split into two Lots as further described within Annex B.
Estimated value excluding VAT:
Range: between 310 000 and 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract in respect of each Lots 1and 2 will include for a unilateral and discretionary option for the Authority to extend the initial term of the contract (being for a period of 60 months) by an option to extend annually thereafter for a maximum period of up to a further 60 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Call system servicing, maintenance and reactive repair works.

1)Short description

The Authority is seeking expressions of interest from suitably qualified and experienced service providers who can undertake high quality call system servicing, maintenance and reactive repair works.

2)Common procurement vocabulary (CPV)

35121700, 50710000

3)Quantity or scope

The provision of call system servicing, maintenance and reactive repair works. The contract between the Authority and the successful service provider will be based upon standard terms and conditions as set out within the invitation to tender documentation.
Each contract will be for an initial 60 month period with the Authority having the unilateral and discretionary option to extend annually thereafter for a maximum period of up to a further 60 months.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)

5)Additional information about lots

Call system servicing, maintenance and reactive repair works will be required by the Authority to be performed throughout its operational areas across central England including Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch, Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry, Wellingborough, Northampton, South Northamptonshire, Stratford upon Avon, West Oxfordshire, Cherwell, Oxford, Aylesbury Vale, Vale of White Horse, South Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire, Malvern Hills, Herefordshire, Forest of Dean, Tewkesbury, Cheltenham, Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, Wiltshire, Swindon, Kennett, Dudley, Sandwell, Walsall, Wolverhampton, Shropshire, Telford and Wrekin, South Staffordshire, Cannock, Lichfield, Tamworth, North Warwickshire, Stafford, East Staffordshire, South Derbyshire, Derby, Erewash, Newcastle under Lyme, Stoke on Trent, Staffordshire Moorlands and Powys.

Lot No: 2 Lot title: Refurbishment or replacement of existing call system installation works.

1)Short description

The Authority is seeking expressions of interest from suitably qualified and experienced service providers who can undertake high quality refurbishment or replacement of existing call system installations.

2)Common procurement vocabulary (CPV)

45312000, 50710000

3)Quantity or scope

The provision of refurbishment or replacement of existing call system installation works. The contract between the Authority and the successful service provider will be based upon standard terms and conditions as set out within the invitation to tender documentation.
Each contract will be for an initial 60 month period with the Authority having the unilateral and discretionary option to extend annually thereafter for a maximum period of up to a further 60 months.
Estimated value excluding VAT:
Range: between 10 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)

5)Additional information about lots

Refurbishment or replacement of existing call system installation works will be required by the Authority to be performed throughout its operational areas across central England including Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch, Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry, Wellingborough, Northampton, South Northamptonshire, Stratford upon Avon, West Oxfordshire, Cherwell, Oxford, Aylesbury Vale, Vale of White Horse, South Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire, Malvern Hills, Herefordshire, Forest of Dean, Tewkesbury, Cheltenham, Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, Wiltshire, Swindon, Kennett, Dudley, Sandwell, Walsall, Wolverhampton, Shropshire, Telford and Wrekin, South Staffordshire, Cannock, Lichfield, Tamworth, North Warwickshire, Stafford, East Staffordshire, South Derbyshire, Derby, Erewash, Newcastle under Lyme, Stoke on Trent, Staffordshire Moorlands and Powys.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the Authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms concerning finance and payment will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EEC. The PQQ is available as detailed in VI.3. The PQQ must be returned by the date stipulated in IV.3.4.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EEC. The PQQ is available as detailed in VI.3. The PQQ must be returned by the date stipulated in IV.3.4.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The objective criteria will be based on evaluation and scoring of each candidates’ pre-qualification questionnaire. The number of candidates to be invited to tender will not be lower than the stated minimum number (subject always to the number of completed pre-qualification questionnaires received) and where the number of completed pre-qualification questionnaires received exceeds the minimum number, the number shall be the ten (10) highest scoring candidates and any candidate who achieves a score equal to or greater than the average score achieved by all candidates for the particular Lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Details of the electronic auction will be as set out in the invitation to tender document.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority reserves the right not to award any contract or to award individual works pursuant to a contract. Applicants should therefore note that submission to the Authority does not guarantee any level/amount of work from the Authority.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: F34XA3823J. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 18.5.2012 10:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com. GO Reference: GO-2012416-PRO-3859575.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:16.4.2012