All Wales Print Framework

All Wales Print Framework

4 Lots. Lot 1: Commercial high volume print.

United Kingdom-Cardiff: Printing services

2020/S 235-581482

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
NUTS code: UKL WALES
Postal code: CF10 3NQ
Country: United Kingdom
Contact person: Corporate Procurement Services
E-mail: CPSProcurementAdvice@gov.wales
Telephone: +44 3000257095
Internet address(es):
Main address: https://gov.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

All Wales Print Framework

 

Reference number: C188/2020/2021

II.1.2)Main CPV code

79810000 Printing services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

All Wales Print Framework

The framework will comprise of 4 lots:

Lot 1: Commercial high volume print;

Lot 2: Commercial medium to low volume print (inc Digital);

Lot 3: Specialist print and finishing, direct mail, transactional print and fulfilment;

Lot 4: Managed service provision.

 

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Commercial High Volume Print

 

Lot No: 1

II.2.2)Additional CPV code(s)

79810000 Printing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

This lot is for customers who have a requirement to deal direct with a print manufacturer for high volume print, (e.g. runs in excess of 40,000 for 8pp A4/16pp A5 etc,) for a range of print services that may include, but not be limited to brochures, catalogues, marketing literature, and reports etc.

The supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.

 

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Commercial Medium to Low Volume Print (inc Digital)

 

Lot No: 2

II.2.2)Additional CPV code(s)

79810000 Printing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

This lot is for customers who have a requirement to deal direct with a print manufacturer for a range of print services of medium to low print runs (e.g. runs for 5 000 up to 40 000 of 16pp A4/32pp A5 etc). Also Small to Medium sheet fed offset for medium runs (e.g. for 500 A4 up to 5 000 8pp A4/16pp A5 etc) that may include, but not be limited to marketing literature, reports, brochures, information booklets, stationery, folders, NCR sets/pads, etc.

The supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.

 

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Managed Service Provision

 

Lot No: 4

II.2.2)Additional CPV code(s)

79810000 Printing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

All Wales Print Framework.

 

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Print and Finishing, Direct Mail, Transactional Print and Fulfilment

 

Lot No: 3

II.2.2)Additional CPV code(s)

79810000 Printing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

This lot is for customers who have a requirement to deal direct with a print manufacturer for specialist print and finishing. This may include items such as: point of sale products; vinyl printing; intricate gluing; hand finishing; complex folding; or any other specialist items that the customers may require.

The supplier(s) must be able to offer services for direct mail and transactional printing that requires data personalisation in a secure environment.

The supplier(s) must be able to source all printed items for inclusion in any direct mail campaign when required i.e. where a leaflet forms part of the campaign to be mailed, supplier(s) may be required to source and organise the printing of any inserts.

The supplier(s) must be able to print variable data including but not limited to text.

The supplier(s) must be able to offer services for collation and fulfilment.

The supplier(s) must be able to offer mailing activity services to include liaison and management of postal Supplier(s) and the ability to handle mail sorting facilities (including offering advice) in order to gain discounts from the postal operators, examples are detailed below:

— machine capable envelopes;

— machine readable mail;

— address completeness and accuracy including postcode and post town matching;

— liaising with mailing supplier(s) to obtain the most cost effective mailing solutions for different product types.

The supplier(s) must be able to offer a full range of dataset/database validation services for accurate and efficient mailings and to gain maximum postal discounts for both individuals and businesses that includes but is not limited to:

— postcode address file validation and standardisation of data records to this file for:

— address validation;

— de-duplication of multiple data records in single and multiple files. De-duplication at individual, family or premise level. Organisational de-duplication to individual, company name or site level;

— gone away suppression to cease sending mail that will not reach the intended recipient;

— mortality suppression to cease sending mail to deceased individuals and businesses no longer trading;

— mail preference screening and suppression to cease sending mail to those who have registered to this;

— national change of address file validation to update the records of home movers;

— name formatting and salutation creation;

— list of preferred title formats and structures, non standard titles to be provided back for customer to decide on action;

— titles to be inferred where possible if missing, and existing titles to be checked for gender accuracy;

— spurious text to be identified and removed or checked.

 

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:

16/12/2020

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

 

Suppliers are invited, should they wish, to comment on the proposed lotting structure by emailing CPSProcurementAdvice@gov.wales

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106090.

(WA Ref:106090)

 

VI.5)Date of dispatch of this notice:

27/11/2020