All wales register of listed buildings at risk

All wales register of listed buildings at risk

CADW.UK-Nantgarw: buildings of particular historical or architectural interest

2012/S 81-133031

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WG SF – Cadw
Plas Carew, Unit 5/7, Cefn Coed, Parc Nantgarw, Rhondda Cynon Taff
Contact point(s): Judith Phillips
CF15 7QQ Nantgarw
Telephone: +44 1443336056
Fax: +44 1443336001

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Economic and financial affairs
General public services
Housing and community amenities
Public order and safety
Recreation, culture and religion
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

All wales register of listed buildings at risk.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3 years with the possibility of an extension to up to a maximum of a further 2 years
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 250 000 GBP

II.1.5)Short description of the contract or purchase(s)

The aim of the contract is to commission a quinquennial programme of inspections across Wales by local planning authority area of the condition of all listed buildings and conservation areas in Wales. This information will inform the provision of a web facility to be publicly accessible, with a link to Cadw’s web site and provision of key headline items on Cadw’s web site, which can provide information on the condition of the listed building stock and conservation areas.
The aim of the all Wales register is to help local planning authorities in their responsibilities for listed buildings and conservation areas in their area and to help Cadw in considering its priorities for grant aid. Cadw’s aim is not only to ensure survey information is available but, primarily, that local authorities should use the information as the basis for an action strategy which will over time see the repair and sustainable reuse of buildings formerly assessed as being at risk, and the enhancement of conservation areas.
The contract should provide:
— A programme for the inspection of all listed buildings and conservation areas in Wales on a local planning authority basis over a 5 year period and the uploading of the inspection results to a web facility,
— A web based facility which identifies listed buildings and unlisted buildings in conservation areas which are at risk, displayed in a user friendly format, with data sheets for individual buildings based on local authority, community and building type and the ability to produce reports on buildings according to a number of criteria,
— The criteria should include information about building types, particular building features that may be at risk, reason for the building being at risk, the extent of defect and occupancy. Information should be presented in such a way as to make it possible to identify trends and rate of change,
— Wherever possible, attention should be drawn to actions that might be taken by local authorities to target the issues posed by individual buildings at risk,
— Access to the full public web site data (except where specifically stated that there should be exclusions),
— The facility for users to submit information to be used to update records (subject to verification and updating policy),
— Map based interface to be made available on the web facility,
— Photographs of listed buildings and unlisted buildings in conservation areas to be included, but these should be excluded from full public access and available only to users approved by Cadw,
— The provision of an annual overview report to Cadw, giving summary information on listed buildings at risk across Wales, including the numbers assessed as being in a stable or improving position. Summary information on the condition of conservation areas should also be provided. This information has the potential to be used as a key indicator on a national and regional basis and for judging the effectiveness of local authority action.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

E-mail: Phone: +44 8003684850/ fax: +44 2070600480.

Full information in accessing the portal is found in Section VI.3.
Community benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

45212350, 79311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: Welsh and English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Authority reserves the right to consider variant bids.
The Authority reserves the right to split the requirement into lots.
The Contract will have an option to extend the duration up to a period of a further 24 months.
If you require documentation in an alternative format, please contact the named contact point in this document who will be able to provide a more suitable format. For example, Braille, large print, Word document or audio format.
You may find it helpful to contact your regional business advisory network to seek general advice and guidance if you are considering tendering for this and future public sector contracts. Potential bidders in Wales can access services at

The Client is not obligated to commission any work under this arrangement.
E-Tender information:
— Go to,

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation,
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration,
— The User who performs the Registration becomes the Super User for the Organisation,
— On registering on the Platform the Super User will select a Username and will receive a password,
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page,
— In order to log-in to the Platform please enter your Username and Password,
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”,
— Registration should only be performed once for each Organisation,
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again,
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform,
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation),
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform,
— Tenders must be uploaded to the BravoSolution portal by 12pm.
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’,
— The etender references for this contract are: Project_22581 and PQQ_30333,
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page,
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – please do not contact the named person at the top of this notice.
Buy4Wales Reference Number: 29873.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2012