Alternative education framework

UK-Derby: education and training services

Alternative education framework 2012/S 11-017454

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Laura Halom
DE1 1AN Derby
Telephone: +44 1332643272

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Procurement Team
DE1 1AN Derby
Telephone: +44 1332643294
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Procurement Team
DE1 1AN Derby
Telephone: +44 1332643294
Internet address:

Tenders or requests to participate must be sent to: Derby City Council
Roman House, Friary Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 1XB Derby
Telephone: +44 1332643294
Internet address:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Secondary Schools and Special Schools within Derby City

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Alternative education framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Kingsmead School in Derby City is requesting vocational providers to be approved to be part of a framework of providers to offer vocational provision to all Derby City Schools including Kingsmead School. Kingsmead School are seeking provision of part–time, key stage 3 and/or 4 alternative education provision, education otherwise than at school, for up to 6 hours per day (including 30 minutes lunchtime supervision). Interested parties are invited to tender for all or part of this contract.
If a provider is approved onto the Framework, contracts will be awarded and co-ordinated by The Kingsmead School on behalf of some of it’s pupils and some pupils from the 15 Secondary and 2 Special schools within Derby City.
Provision will be offered to mainstream school groups as well as specific individual placements.
II.1.6)Common procurement vocabulary (CPV)

80000000, 80212000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Kingsmead School has a statutory duty to make arrangements for the provision of appropriate education otherwise than at school, for children of compulsory school age who, by reason of exclusion from school or otherwise, will not receive a suitable education without these arrangements.
The alternative provision required should offer, for example:
— Construction,
— Motor vehicle,
— Hair & beauty,
— Music production,
— Virtual classroom,
— Land based studies,
— Art,
— Child care,
— Catering.
(This is for example only and does not detail the total provision required).
All provision offered should allow pupils, where appropriate, to be able to work towards qualifications that fit within the qualifications and curriculum framework (QCF), and accreditation that supports post 16 continued education. Interested tenderers must offer provision that adequately meets the needs of students and ensure that there are secure and robust systems with regard to self evaluation, behaviour management of pupils, quality assurance and safeguards in place to ensure their health, safety and well – being.
The intention is that core provision will be based within the City Of Derby, however, provision outside this area must not exceed a travelling distance of 15 miles from the Kingsmead School and transport must be provided subject to a nominal fee. An exception to this rule would be for planned visits associated with delivery.
Annual value of the contract is between 75 000 GBP and 1 200 000 GBP.
The framework is for a period of 2 years with an option to extend for a further 1 year. Total contract value 3 600 000 GBP.
Suitable providers will be accepted onto the framework and work will be awarded through the framework either directly if there is only one provider under that subject area / activity or on a mini competition basis if there is more than one provider in that subject area / activity.
Estimated value excluding VAT:
Range: between 750 000 and 1 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Extend a for a further 1 year to make a total contract period of 3 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2014 or January 2015 depending on whether extension taken.
VI.2)Information about European Union funds
VI.3)Additional information

This tender is being managed electronically therefore to obtain documents please go to and use the link to register and download the documents.

(MT Ref:85243).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.1.2012