Alternative Provision (Education) – Dynamic Purchasing System

Alternative Provision (Education) – Dynamic Purchasing System

Admission to the dynamic Purchasing System – Provision of Alternative Provision (Education) in Oxfordshire.

United Kingdom-Oxford: Education and training services

2020/S 134-331383

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Oxfordshire County Council
Postal address: 3rd Floor, County Hall
Town: Oxford
NUTS code: UKJ14 Oxfordshire
Postal code: OX1 1ND
Country: United Kingdom
Contact person: Mr Simon Robinson
E-mail: simon.robinson@oxfordshire.gov.uk
Telephone: +44 7554103444
Internet address(es):Main address: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.oxfordshire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Register

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Admission to the dynamic Purchasing System — Provision of Alternative Provision (Education) in Oxfordshire Ref 1-0054

Reference number: DN485598

II.1.2)Main CPV code

80000000 Education and training services

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxfordshire County Council (the Council) invites Applicants to tender to join a Dynamic Purchasing System (DPS) to support the provision of Alternative Provision (AP).

AP provides support to often vulnerable children and young people (pupils) and each placement has the potential to transform a child’s life chances. AP is education arranged and commissioned for pupils of compulsory school age outside of mainstream or special schools, who would not otherwise receive suitable education for any reason. This includes pupils with behaviour problems, with health needs preventing school attendance or without a school place. This may include full or part-time placements in PRUs, AP academies, AP free schools, hospital special schools, FE colleges, independent schools and other provision such as home tuition services and voluntary or private sector providers.

II.1.5)Estimated total value

Value excluding VAT: 13 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 5
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Early Intervention and Prevention

Lot 2: Day 6 Following Permanent Exclusion

Lot 3: Interim provision for pupils Awaiting a School Place through the Council’s Admissions’ Process (KS1-KS4)

Lot 4: Offsite Alternative Curriculum and Enrichment Service (KS1-KS4)

Lot 5: In-reach Service (KS1 – KS4)

II.2)Description

II.2.1)Title:

Early Intervention and Prevention

Lot No: 1

II.2.2)Additional CPV code(s)

80100000 Primary education services
80200000 Secondary education services

II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire
Main site or place of performance:

Oxfordshire.

II.2.4)Description of the procurement:

Early Intervention and Prevention

Lot 1a: Primary school (KS1-KS2)

• short term (6-12 weeks) early intervention/arrangement – outcome being successful reintegration back to mainstream school with exclusion risk diminished;

• bridging learning and maintaining and sustaining progress for pupils at risk of exclusion;

• supporting school to plan for successful full-time reintegration;

• to facilitate assessment of a Pupil’s additional needs where necessary.

Lot 1b: Secondary school (KS3-KS4)

• short-term (6-12 weeks) early intervention/arrangement – outcome being successful reintegration back to mainstream school with exclusion risk diminished;

• bridging learning and maintaining and sustaining progress for pupils at risk of exclusion;

• supporting school to plan for successful full-time reintegration;

• to facilitate assessment of additional needs where necessary.

Condition of entry is that schools can demonstrate they have followed preventing exclusion guidance and process

Lot 1c: pupils with EHCPs at risk of permanent exclusion (KS1-KS4)

• interim, short-term AP for all pupils with EHCPS at risk of permanent exclusion to integrate back into school;

• (condition of entry is that referring school has facilitated emergency Annual Review of EHCP when necessary).

Each Pupil to have a plan on entry of agreed timescales, outcomes and review date.

Providers will be expected to deliver this service on providers’ own premises.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 01/11/2023
This contract is subject to renewal: yes
Description of renewals:

The DPS term will be 3 years commencing 2 November 2020 with the option for the Council to extend the term of the DPS Agreement for an additional one plus 1 year terms (up to 2 years in aggregate).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The subject matter of this procurement process relates to the delivery of services which are listed to in schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this contract notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

II.2)Description

II.2.1)Title:

Day 6 Following Permanent Exclusion

Lot No: 2

II.2.2)Additional CPV code(s)

80100000 Primary education services
80200000 Secondary education services

II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire

II.2.4)Description of the procurement:

Day 6 following permanent exclusion

Lot 2a: KS1-KS2 pupils in Primary schools

• full-time, short-term interim provision for primary school age pupils who have been permanently excluded from school;

• re-integration readiness is a key performance indicator;

• to facilitate assessment of additional needs when necessary;

• baseline assessment is required on arrival and commissioning partners to agree length of placement at the start and review period;

• provider to accept, receive and start educating by Day 6 following the permanent exclusion;

• double Permanent Exclusion – pupils able to stay up to the 2 years that the legislation allows*.

Where required, providers will need to ensure pupils are able to sit statutory assessments at the end of a key stage (if applicable)

Lot 2b: KS3-KS4 pupils in Secondary schools

• full-time, short-term interim provision for secondary school age pupils who have been permanently excluded from school;

• re-integration readiness is a key performance indicator;

• to facilitate assessment of additional needs when necessary;

• assess on arrival and commissioning partners to agree length of placement at the start and review period;

• provider to accept, receive and start educating by Day 6 following the permanent exclusion;

• double permanent exclusion – pupils able to stay up to the 2 years that the legislation allows*.

Providers will be expected to deliver this service on providers’ own premises.

Where required providers will need to ensure pupils are able to sit statutory assessments at the end of a key stage (if applicable) and facilitate pupils to undertake examinations and vocational courses.

Each Pupil to have a plan on entry of agreed timescales, outcomes and review date.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 01/11/2023
This contract is subject to renewal: yes
Description of renewals:

The DPS term will be three years commencing 2 November 2020 with the option for the Council to extend the term of the DPS agreement for an additional one plus 1 year terms (up to 2 years in aggregate).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this Contract Notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

II.2)Description

II.2.1)Title:

Interim Provision for Pupils Awaiting a School Place through the Council’s Admissions’ Process (KS1-KS4)

Lot No: 3

II.2.2)Additional CPV code(s)

80000000 Education and training services

II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire
Main site or place of performance:

Oxfordshire.

II.2.4)Description of the procurement:

Interim provision for pupils awaiting a school place through the Council’s admissions’ process (KS1-KS4)

• to include all pupils including those pupils with SEN (including those with EHCPs) and those pupils looked after by a local authority;

• full time or equivalent provision required;

• short term (maximum 12 weeks) – outcome being successful integration into school;

• bridging learning and maintaining and sustaining progress for pupils who would be missing education.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 01/11/2023
This contract is subject to renewal: yes
Description of renewals:

The DPS term will be 3 years commencing 2 November 2020 with the option for the Council to extend the term of the DPS Agreement for an additional one plus 1 year terms (up to 2 years in aggregate).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The subject matter of this procurement process relates to the delivery of services which are listed to in schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this contract notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

II.2)Description

II.2.1)Title:

Offsite Alternative Curriculum and Enrichment Service (KS1-KS4)

Lot No: 4

II.2.2)Additional CPV code(s)

80100000 Primary education services
80200000 Secondary education services

II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire

II.2.4)Description of the procurement:

Offsite Alternative curriculum and enrichment service (KS1-KS4)

• must provide a creative and alternative programme that enhances or provides an alternative curriculum for KS1 – KS4 pupils. The service will be to provide tailored support for pupils who are disengaged with learning in school;

• it may also include a range of activities to support pupils to engage in their education and learning;

• for a minority of individual pupils at KS4, a range of longer-term activities may be negotiated such as extended work experience, college placements etc.;

• to include services that have a therapeutic impact on the Pupil.

Providers will be expected to deliver this service on physical premises.

Each Pupil to have a plan on entry of agreed timescales, outcomes and review date.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 01/11/2023
This contract is subject to renewal: yes
Description of renewals:

The DPS term will be three years commencing 2 November 2020 with the option for the Council to extend the term of the DPS Agreement for an additional one plus 1 year terms (up to 2 years in aggregate).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The subject matter of this procurement process relates to the delivery of services which are listed to in schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this contract notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

II.2)Description

II.2.1)Title:

In-reach Service (KS1 – KS4)

Lot No: 5

II.2.2)Additional CPV code(s)

80100000 Primary education services
80200000 Secondary education services

II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire

II.2.4)Description of the procurement:

In-reach service (KS1 – KS4)

• offer in-reach support across all Key Stages to reduce the number of fixed-term and permanent exclusions across the County;

• must complement and support school inclusions strategies and procedures for pupils who may be at risk of disengagement and exclusions;

• in-reach support to mainstream schools to prevent exclusion (and repeat exclusion following reintegration)

• Pupil-focussed provision for individual integration and re-integration packages;

• provide a service to mainstream primary and secondary schools across Oxfordshire to support the inclusion of pupils at risk of disengagement & exclusion, working with school staff to build capacity and skills to meet the needs of pupils with similar needs and behaviours in the school;

• to include services that have a therapeutic impact on the Pupil.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 01/11/2023
This contract is subject to renewal: yes
Description of renewals:

The DPS term will be three years commencing 2 November 2020 with the option for the Council to extend the term of the DPS Agreement for an additional one plus 1 year terms (up to 2 years in aggregate).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The subject matter of this procurement process relates to the delivery of services which are listed to in schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this Contract Notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Requirements for inclusion on the DPS are:

• evidence of relevant experience;

• evidence of local capacity to deliver services;

• offering relevant services;

• acceptable references;

• financial integrity;

• safeguarding arrangements which meet Oxfordshire County Council and Oxfordshire’s Children’s Safeguarding Board standards;

• appropriate record keeping.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/07/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Oxfordshire County Council
Town: Oxford
Country: United Kingdom
E-mail: simon.robinson@oxfordshire.gov.uk
Telephone: +44 7554103444
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2020