Annual Fuel Poverty Modelling for England 2016 – 2018

Annual Fuel Poverty Modelling for England 2016 – 2018

The purpose of the project is to enable the department to produce annual fuel poverty National Statistics on the number of households in fuel poverty based on the Low Income High Cost definition.

United Kingdom-London: Research and development services and related consultancy services

2016/S 015-022220

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change (DECC)
3 Whitehall Place
For the attention of: Dr Bex Newell
SW1Y 2AW London
Telephone: +44 3000688048

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Annual Fuel Poverty Modelling for England.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Research and development services and related consultancy services. Research and experimental development services. Research services. Research and development consultancy services. Research consultancy services. Social research services. The Department of Energy and Climate Change (‘DECC’) wishes to appoint a contractor to undertake the annual Fuel Poverty Modelling for England. The purpose of the project is to enable the department to produce annual fuel poverty National Statistics on the number of households in fuel poverty based on the Low Income High Cost (LIHC) definition, the associated fuel poverty gap and the new Government target based on the fuel poverty energy efficiency rating of a household.
The supplier will deliver the baseline annual fuel poverty datasets. This includes using information from various national datasets about household characteristics to model: (a) the fuel consumption the household requires to maintain an adequate standard of warmth and meet other basic energy needs; (b) fuel prices for each household; (c) the full income of all the household members; and (d) creation of key variable flags and simulated Policy impacts, which are not available directly from the English Housing Surveys (EHS). The supplier is expected to fully quality assure and document all data validation, assumptions, processing and analysis to National Statistics standards and should be made available to the department for quality assurance purposes. In addition, the contract also includes undertaking specified fuel poverty analysis, such as the provision of sub-national estimates of fuel poverty, uncertainty analysis and methodological development and testing.
We are looking for a collaborative partner who will bring both statistical and energy modelling expertise along with an understanding of Government energy policy to successfully deliver the annual Fuel Poverty Modelling contract, which forms part of a National Statistics time-series for England. Consortium bids are welcomed.
The contract will be made up of 5 key components with specific deliverables as listed in the specification. The bid should be disaggregated by component, and for each component, the raw data that is extracted, validated and adapted for use in the fuel poverty modelling should be fully documented and quality assured as part of the process. The primary data source for the Fuel Poverty Modelling is the English Housing Survey (EHS) but includes other Official sources. In brief, the 5 components include:
— Modelling the energy requirement for each household in the EHS, using a BREDEM model (or equivalent.
— Modelling the fuel prices for each household using annual EHS and National Fuel Prices data.
— Modelling the full income of all household members in the EHS.
— Derivation of household level fuel poverty datasets and documentation detailing each of the above components along with fuel poverty levels and the associated fuel poverty gap, further split by key policy, socio-demographic and housing characteristics.
— Project management including regular update meetings with the Department and any overheads.
For each component, all data validation, assumptions, processing and code should be logged and made available to the department for quality assurance purposes.
The contract must remain sufficiently flexible so that it reacts to changes in either the methodology of the fuel poverty modelling, the EHS, or both. A section of the budget will need to be retained for unplanned important work that DECC deem important and needs to be carried out by the contractor.
To ensure that potential bidders have opportunity to seek further clarification of our requirements for this contract, the department will respond to all questions electronically, uploading Q&A via the OJEU portal. Any questions submitted within 24 hours of the tender deadline will not be answered.
For background information, the full specification and further information on this project please see the ITT.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73100000, 73110000, 73200000, 73210000, 79315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is intended that this contract will run initially from 01 April 2016 until 31 March 2018 for two years, therefore modelling the fuel poverty levels in 2015 and 2016, which are deliverable in:
— Spring 2017 (2015 Fuel Poverty estimates).
— Spring 2018 (2016 Fuel Poverty estimates)
In addition, there will be an option for two single year extensions to the contract (at the end of the initial two year period, and if extended, at the end of first years extension).
Therefore, the total budget, excluding VAT, for a 4 year contract (assuming the extensions are agreed) is a maximum of 1 400 000 GBP. Suppliers should not exceed the upper ceiling of this budget in real terms but allow an inflationary index for this period
There are 5 key components within the contract that should be priced individually, with an allocation from the budget for any unplanned ad-hoc work:
—Component 1 (Modelling household energy requirements).
—Component 2 (Modelling fuel prices).
—Component 3 (Modelling household incomes).
—Component 4 (Derivation of annual Fuel Poverty datasets and documentation).
—Component 5 (Project Management).
There will be a contract break by 30.6.2017, where the authority will decide whether to continue with individual components within this contract.
For Components 1 to 4, tenderers should consider what they will need to do to achieve the outcomes in the specification, presenting work packages including methodological detail where appropriate. Component 5 should include project plans, risk managements plans and identification of any inter-dependencies between components.
Estimated value excluding VAT:
Range: between 500 000 and 1 400 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TRN 1116/12/2015

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.2.2016 – 23:59

IV.3.4)Time limit for receipt of tenders or requests to participate

19.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.2.2016 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2016120-PRO-7603491.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: