Anthropology Gallery Exhibition Design Tender

Anthropology Gallery Exhibition Design Tender

The Horniman Museum and Gardens is planning a major redevelopment of its Anthropology Galleries, to be completed by the end of 2017.

United Kingdom-London: Museum-exhibition services

2014/S 047-078870

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Horniman Museum and Gardens
100 London Road, Forest Hill
For the attention of: Kirsten Walker
SE23 3PQ London
UNITED KINGDOM
Telephone: +44 2082918695
E-mail: kwalker@horniman.ac.uk
Fax: +44 2082915506

Internet address(es):

General address of the contracting authority: www.horniman.ac.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1270

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Arms Length Body
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Anthropology Gallery Exhibition Design.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Horniman Museum, London.
NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Horniman Museum and Gardens is planning a major redevelopment of its Anthropology Galleries, to be completed by the end of 2017. Through the creation of new, world-class displays, we will provide spaces better able to engage with the complexity and rapidly changing diversity of London’s population, ensuring we remain at the heart of our London community and can respond to the challenges and opportunities presented by London as a global city. The redevelopment will span three gallery spaces, covering circa 700 square metres, over two floors within the Museum and the total budget is circa 2.5 million GBP. The budget for exhibition fit-out is circa 1.35 million GBP.
The project has three main elements to it:
1) A complete re-display of our Anthropology collections in the historic South Hall; a new flexible creative area – the Studio Space – in the 1912 historic building and a new history of the Horniman family on the South Hall Balcony.
2) Improvements to the historic gallery infrastructure to ensure that they are fit for purpose to display our nationally important collections in the 21st Century.
3) The collaborative development of cutting-edge programmes and interactions engaging our visitors both on site and on the web with our nationally and internationally important Anthropology collection.
As part of the project we are seeking an Exhibition Design Team to help us develop designs for the 1st element of the project and to support the Architectural Design team working on the 2nd element of the project to ensure that both aspects are fully co-ordinated.
The development of the galleries is dependent on securing a significant grant from the Heritage Lottery Fund. A Stage 1 pass in April 2014 will signal the beginning of the development phase, which will culminate in a Stage 2 submission in February 2015. This development phase will consist of working up the designs to the equivalent of RIBA Stage D. If a Stage 2 pass is achieved, the scheme will then be worked through to final design and realisation.
II.1.6)Common procurement vocabulary (CPV)

92521100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The appointed exhibition designer will be the lead consultant for the exhibition fit out and will lead the exhibition design team. The fees for exhibition design services are expected to be relative to and appropriate for the construction value of the exhibition fit-out which is currently estimated at around 1,370,000 GBP.
Estimated value excluding VAT: 1 370 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If joint application, a lead consultant must be appointed. All members of consortia or joint bids would have joint or severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The names, addresses and contact details of at least three references for whom the bidder has worked in the last two years, from whom some genuine indication as to the bidder’s capacity and competence may be ascertained.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Description of 3 similar contracts on which the proposed team has worked together in greater detail, including types of service provided and timescales, names and addresses of 3 organisations from whom references may be obtained.
Examples of previous work to demonstrate relevant skills, experience, innovation, intellectual rigour, creative development and working methods anticipated to be necessary for the delivery of this project.
Examples of previous works carried out in historic buildings, with object rich displays to high conservation standards.
Details of the lead consultants health and safety policy and environmental policy.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Experience of successful delivery of projects of a similar scale and cultural agenda.
Capacity and skills to deliver effectively within programme.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:113279)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

4.3.2014