Appointment of Hydro Power Contractor – Radyr Weir Hydroelectric Generation Project

Appointment of Hydro Power Contractor – Radyr Weir Hydroelectric Generation Project

The Council are seeking to appoint an experienced Hydro Power contractor to undertake the design, construction, and short term operation and maintenance of a Hydropower Scheme on the Radyr Weir, Cardiff.

United Kingdom-Cardiff: Works for complete or part construction and civil engineering work

2014/S 171-302478

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Natalie Noble
CF10 4UW Cardiff
Telephone: +44 2920873732

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Natalie Noble
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Natalie Noble
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address:

Tenders or requests to participate must be sent to: City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): The City of Cardiff Council, Cashiers Safe, Room 255
For the attention of: Chief Officer for Legal and Democratic Services
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Radyr Weir Hydroelectric Generation Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
Main site or location of works, place of delivery or of performance: Radyr Weir, Radyr, Cardiff, South Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council are seeking to appoint an experienced Hydro Power contractor to undertake the design, construction, and short term operation and maintenance of a Hydropower Scheme on the Radyr Weir, Cardiff. Following the PQQ process, the shortlisted contractors will be invited to bid for this project. It should be noted that there will be no obligation for the City of Cardiff Council to progress to the Construction phase should the design produced and the performance outcomes not be to the satisfaction of the Council.
Radyr Weir is a substantial structure located on the River Taff at approximate national grid reference ST 13097 80792. The development site is owned by the City of Cardiff Council (the Employer). The precise age of the weir structure is not known, although it is understood that construction took place prior to 1875. More recent works to the weir include a Larinier fish pass located in the eastern river bank, behind the abutment of the weir. The fish pass is operated by the Environment Agency (now Natural Resources Wales: NRW). Also on the eastern river bank is the Taff Trail, which is a popular Trail used by the Public in considerable numbers and currently runs through the development site. The general area is semi-rural in character, with many mature trees that are a cherished feature of the site. The development area incorporates a secondary watercourse, known as the Melingriifith Feeder Channel, which bifurcates from the river Taff a short distance upstream of the weir. Whilst the feeder channel is a historic feature, it is a watercourse in its own right and will form a significant part of the design and management of construction work at the site.
The scheme comprises in the first part the design and secondly, subject to approval, the construction and short term operation and maintenance of a new abstraction channel, turbines, fish pass, associated buildings and infrastructure adjacent to the existing weir on the River Taff at Radyr, Cardiff with a minimum working life of 20 years. The aim is to establish a clean and reliable source of renewable energy by harnessing the power of the River Taff. This Radyr Weir Hydroelectric Generation Project is a key renewable energy opportunity for Cardiff, supporting its One Planet City and sustainable energy ambitions.
Further details of the project and the Council’s requirements will be set out in the tender documentation.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of this contract is GBP 2,2 m excluding VAT. However, this figure is indicative only.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request a bond, parent guarantee, collateral warranty and / or other guarantees of financial liability both at award of the contract and during the term of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as a ‘prime contractor’ / ‘lead contractor’.
A Consortium Based Provider should also note that in accordance with the Public Contracts Regulations 2006, if it is justified for the satisfactory performance of the contract, the Council may require a Consortium Based Provider to form a legal entity before entering into, or as a term of, the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the contract and tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The number of operators to be invited to tender will be 5 subject to there being a sufficient number of economic operators suitable to be selected to be invited to tender.
The criteria used for selecting the limited number of candidates to tender is detailed in the pre-qualification questionnaire (‘PQQ’) and supporting documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.10.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Any companies expressing an interest in this tender opportunity will be required to register on the Council’s suppliers list (If not already registered) prior to downloading the documents. Any company acquiring documents in any way other than through the portal at may not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile against category WB01 – Building & Construction Contractors. You may also register against other relevant categories.

You will then need to search through the bulletin board on the portal for our tender reference 10799CCC and register your interest in taking part in the tender process.
The pre qualification documents will then be available for applicants to download. Please Note PQQ documents are only available by download from this site, and will not be issued in any other way.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, if abandoned, or any reliance placed on documentation issued as part of this procurement exercise. Bidders bid at their own risk and expense.
The tender documents will outline the requirements of the tender process and the evaluation criteria.
PQQ’s are to be returned in accordance with the instructions in the PQQ documentation and in order to receive consideration must be received no later than 12:00:00 noon on 13.10.2014.
It is anticipated that the invitation to tender (‘ITT’) will be sent out on 29.10.2014, although the Council reserves the right to change this date at any time.
The PQQ selection criteria is as detailed in the PQQ documentation.
The tender award criteria for this procurement will be the most economically advantageous tender and comprise of cost and quality criteria, which will be broken down into further sub criteria. Full details of the award criteria and the method of evaluation will be provided in the ITT.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
Following a pre qualification process, the Council intends to short list contractors who are able to: (i) evidence satisfactory competencies in line with the Council’s PQQ, and (ii) have confirmed their acceptability in accordance with the PQQ. Those contractors who are short-listed will, (subject to the maximum numbr se V1.2.) be eligible to proceed to the second stage of the procurement process: the invitation to tender (‘ITT Stage’). The ITT Stage will be evaluated on the basis of price and quality (in accordance with the evaluation criteria provided in ITT/ tender documents). At the end of the ITT Stage of the process the Council intends to appoint 1 contractor.
The estimated value of the works being procured are below the threshold set for public works contracts in the Procurements regulations. Accordingly, bidders should note that the Council has chosen to voluntarily issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to below threshold public works contracts.
(WA Ref:14049)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal ( and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
To be outlined in the ITT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a voluntary standstill period and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; if the bid is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ‘contingencies’ eg. complaints or challenges, and the date after which the contract may be entered into.Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.It should be noted that the Authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not be entered into or the framework concluded. The contractor must serve the legal claim form on the contracting authority (in accordance with rules of court) that represents the formal trigger for the Authority to suspend the contract-making.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: