Appointment of a Mechanical and Electrical Engineer

Appointment of a Mechanical and Electrical Engineer for St Fergus Primary School New Build Project

Renfrewshire Council wish to appoint a competent and professional Mechanical and Electrical Engineering Consultancy onto the project team for the St Fergus Primary School New Build Project.

CONTRACT NOTICE – NATIONAL

SERVICES

 

1 Authority Details

1.1

Authority Name and Address

 


Renfrewshire Council

Development & Housing Services, Renfrewshire House, Cotton Street,

Paisley

PA1 1JB

UK

Caroline McLean

+44 1416185226
http://www.renfrewshire.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Appointment of a Mechanical & Electrical Engineer for St Fergus Primary School New Build Project

2.2

Description of the goods or services required

Renfrewshire Council wish to appoint a competent and professional Mechanical and Electrical Engineering Consultancy onto the project team for the St Fergus Primary School New Build Project.

The project is presently at RIBA Stage 1. The Consultant shall prepare all designs, specifications, schedules and calculations in accordance with the relevant standards and codes of practice for Mechanical , Electrical and Public Health Engineering Design of construction works.

The project is to deliver a new purpose built primary school. Associated external education, infrastructure and landscape works. The location of the works is envisaged as being on currently vacant land North West of the junction of Blackstoun Rd and Bankfoot Road, Paisley PA3.

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5870 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

2.3

Notice Coding and Classification

151100 Construction Consultancy
151110 Construction Consultancy – General
159999 other Consultancy

150 Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The Consultant shall prepare all designs, specifications, schedules and calculations in accordance with the relevant standards and codes of practice for Mechanical , Electrical and Public Health Engineering Design of construction works.

For full description of scope of services please refer to Section 5 of the Invitation to Tender.

3 Conditions for Participation

3.1

Minimum standards and qualification required

There is no pre-qualification stage. All contractors will be able to submit a tender.

The evaluation of tenderers shall be based upon the most economically advantageous offer received. The evaluation of tenders received shall be in two stages:

Stage One: Bid Selection

Stage Two: Award

All tenderers must pass stage one (bid selection) in order to proceed to stage two (award).

Stage one of the evaluation shall be based upon the undernoted bid selection criteria (but not necessarily in the order stated):-

1) Eligibility to Contract – Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.

2) Financial Stability – Tenderers must evidence an annual turnover of at least GBP 160,000.

3) Compliance with Terms & Conditions

Tenderers must confirm compliance with the scope (Section 5 of the ITT) or qualifications proposed must be deemed acceptable by the Council.

4) Compliance with Scope

Tenderers must confirm compliance with the Tender specification or qualifications proposed must be deemed acceptable by the Council.

5)Adequate Insurance Provision

The following insurance provision assessed by the Council as being adequate:

Employer’s Liability – minimum indemnity limit of GBP 5M;

Third Party Motor insurance – minimum indemnity limit of GBP 5M for vehicles used to serve the contract;

Public Liability – minimum indemnity limit of GBP 1M;

Professional indemnity – minimum indemnity limit of GBP 3M;

6) Suitable Health & Safety and Other Policies

Tenderes must evidence robust H&S policies and processes in opration.

Candidates must provide a copy of their current organisation’s signed and dated H&S policy statement.

7) Compliance with relevant statutory obligations (eg Equal Oportunities etc)

Compliance with all relevant statutory obligations (e.g. Equalities Act) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their Equal Opportunities Policy and Equality Questionnaire.

8) Capacity to Contract

Tenderers must evidence the following:

Tenderers must evidence ability to service the requirements of the Contract by reference to work in hand and ability to ensure availability and continuity of suitably qualified and experienced resources to undertake the service required

Tenderers must confirm that a single point of contact will be put in place for the duration of the Contract and give contact details of the proposed person.

9) Experience & Track Record

Tenderers must provide a statement of relevant experience of their organisation in undertaking a similar service (Mechanical & Electrical engineering consultancy services) of a similar size and nature to other local authorities/public bodies or other organisations – Tenderers must evidence by way of at least 3 such contracts which have been undertaken in the last 3 years detailing project duration.

Tenderers must provide as part of their Tender Submission, two written reference letters (COMPANY LETTERHEAD OF THE REFEREES) signed by the respective referees for the TWO projects evidenced above, that confirm the ability of your organisation to successfully undertake the scope of services for this Contract

Tenderers must provide the CV’s of key personnel proposed to be involved in managing the Contract and evidence their relevant experience (in accordance with the scope of services) in executing these works in the last 3 years.

10) Suitable Escalation points

Tenderers must provide evidence contact details for the proposed Project Manager together with escalation points within the organisation

11) Suitable Quality Policies & Systems / Practices

Tenderers must provide evidence of robust Quality Policies and Systems/Practices in operation. Tenderers will also be required to provide their up to date Quality Policy.

12) Management Policies, Systems & Practices

Tenderers should provide details of any accredited Management System in place within their organisation.Tenderers should provide details of any accredited Environmental Management System in place within their organisation. Tenderers who do not operate an accredited Environmental Management System must attach a copy of their organisations Environmental Management Policy.

13) Restrictive Practices

Tenderers are required to confirm that their organisation is not using blacklists to exclude employees or potential employees on grounds of TU membership or TU acitvities;

Tenderers should also confirm that their organisation will not use blacklists to exclude employees or potential employees in the future on the grounds of TU membership or TU activities.

13) Supplementary Appendices

Tenderers must have submitted their signed Declaration and all of the relevant Pricing Documents. Tenderers must also have completed & signed all appendices where required. Tenderers are required to complete and return the Proposed Domestic Sub Consultant’s form provided with the tender documentation. Tenderers must also confirm that they will provide collateral warranties, where appropriate, in the form as provided with the tender documents.

14) Completeness of Submission

Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken

Stage 1 of the process requires compliance/confirmation on all of the above and will be evaluated on a pass/fail basis.

All Bids passing stage 1 will then be evaluated on the basis of the award criteria contained with the tender documentation and this notice. Clarification may be sought from tenderers in order to determine whether their tender is complete, compliant and meet the minimum requirements of the Bid Selection criteria.

Following stage one of the evaluation, tenderers who meet the Bid Selection criteria shall be shortlisted to progress to stage two of the evaluation. The stage two evaluation will be based upon the undernoted Award criteria

Price – 60%

Quality – 40%

The quality evaluation will be broken down as follows;

Methodology and Approach – 20%

Method Statement – 20%

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

RC1409_2876(ITT5870)

4.3

Time Limits

 

a) Time-limit for obtaining documentation 10-10-2014

b) Time-limit for receipt of completed tenders
10-10-2014  Time  12:00

c) Estimated award date 24-10-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

The minimum timeframe during which the tenderer must maintain the tender is 150 days.

The purpose of this contract notice is to publicise the tender opportunity for the appointment of a mechanical & electrical engineering consultant. Please register your interest in this requirement on the Public Tenders Scotland Portal (link to this website is provided below).

Please note that no tender documentation is held within this Public Contracts Scotland website. To receive this tender documentation, interested parties must now register at the Public Tenders Scotland Portal https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html and then log into this site and access the tender documentation.

All questions and communications relating to this tender must be posted via the Public Tenders Scotland Portal message board. This ensures fairness and transparency to all interested parties.

(SC Ref:320153)

5.2

Additional Documentation

5.3

Publication date of this notice

24-09-2014