Appointment of Design Team – Cheshire Archives and Local Studies

Appointment of Design Team – Cheshire Archives and Local Studies

The Councils are therefore seeking a range of consultancy services to support the preparation of this application.

United Kingdom-Chester: Architectural, construction, engineering and inspection services

2017/S 224-466280

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire West and Chester
HQ, 58 Nicholas Street
United Kingdom
Contact person: Mrs Tina Hadley
Telephone: +44 1244972784
NUTS code: UKD6Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

Cheshire East Council
Municipal Building, Earle Street
United Kingdom
NUTS code: UKD6Internet address(es):Main address:

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Cheshire Archives and Local Studies.

Reference number: DN307359

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Cheshire Archives and Local Studies: Appointment of Design Team for proposed new History Centres in Chester and Crewe.

II.1.5)Estimated total value

Value excluding VAT: 14 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD6

II.2.4)Description of the procurement:

Cheshire Archives and Local Studies identifies, collects and cares for archives and publications that are the evidence of Cheshire’s communities lives past and present. We deliver access for all of our collections for information, learning and enjoyment to make sure archives survive so that future generations will be able to do the same.

Cheshire Archives and Local Studies is headquartered at the Cheshire Record Office in Chester, where it has been based since 1985. The building is no longer fit-for-purpose as storage conditions and space do not meet current standards and accommodation for staff, volunteers and public falls below current expectations. Increasingly its suitability is being questioned on health and safety grounds.

Elected members in both authorities have approved the development of a delivery model for the service which sees two new History Centres being developed as bases for the service. One will be a ‘headquarters’ building in Chester and the second facility will be in Crewe.

The Councils are therefore seeking a range of consultancy services to support the preparation of this application, namely:

— Activity Planning,

— Interpretation and Exhibition,

— Business Planning,

— External bid writing support,

— A Design Team.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65 %
Price – Weighting: 35 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 10:00

This contract is being procured using an e-tendering system called ‘The Chest’. If you are not currently registered you must first register at

All bids MUST be submitted via The Chest, no manual submissions will be accepted.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This contract is being procured using an e-tendering system called ‘The Chest’. If you are not currently registered you must first register at www.The

You will be able to search current opportunities via the ‘Organisation’ drop down menu for Cheshire West and Chester tenders. Select the particular opportunity from the list and register interest; you will then be able to find further information by accessing the tender documentation. The closing date for receipt of tender via The Chest is 10:00, 8.1.2018

No manual submissions will be allowed.

Please do not call the Procurement Department to find out initial details of this opportunity – all instructions and details of this opportunity will be found in the tender pack once you have accessed it. Any clarification questions MUST be raised via The Chest in the messages section.

Any notifications regarding the opportunity will be raised via The Chest. It is your responsibility to be aware of any updates.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended) (the regulations) the Council shall operate a standstill period of no less than 10 days between notifying contractors of its intention to award the contract and the award of the contract.

Any appeal during this period shall be addressed to:

The Head of Governance, Cheshire West and Chester Borough Council, HQ. 58 Nicholas Street, Chester, CH1 2NP, United Kingdom.

If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with regulation 47, within 3 months of the date when grounds for starting proceedings first arose.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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