Apprenticeships Tender for Ministry of Defence

Apprenticeships Tender for Ministry of Defence

The Delivery of Apprenticeships to servicemen/women of the Defence Medical Services (Royal Navy, Army and Royal Air Force).

United Kingdom-Andover: Education and training services

2014/S 066-113101

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence
DE&S C&C Army Commercial Proc 2, Ramillies Building, IDL 437, Army HQ Marlborough Lines, Monxton Road
Contact point(s): Army HQ Commercial Proc 2
For the attention of: Mr Keith Hazell
SP11 8HT Andover
Telephone: +44 1264383093
Fax: +44 1264381218

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Delivery of Apprenticeships to servicemen/women of the Defence Medical Services (Royal Navy, Army and Royal Air Force).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 24: Education and vocational education services
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Education and training services. The Army holds an agreement with the Skills Funding Agency of England (SFA) to provide a grant towards the delivery of Apprenticeships and other work-based learning qualifications to servicemen and women as part of their continuing professional development. This requirement covers delivery of Apprenticeship qualifications to medical personnel of the Royal Navy (RN), Royal Army Medical Corps (RAMC), Queen Alexandra’s Royal Army Nursing Corps (QARANC) and the Royal Air Force (RAF).
The Authority is seeking to select a Contractor to deliver this requirement. Because SFA funding is provided on an annual basis, any Contract would be let on the basis of one year certain with 4 optional one year periods or parts thereof commencing 1.8.2014. As the SFA funding methodology may change as at the commencement of any funding year, the Authority reserves the right to review the funding methodology to reflect changes to the SFA funding. It should be noted that delivery of this requirement is wholly dependent upon the continuing availability of SFA funding.
Potential Contractors will be required to ensure that their proposals for delivery allow for incorporating emerging Government initiatives. The Authority also reserves the right to review either or both the delivery and funding methodology in response to the implementation of new apprenticeship standards/formats, regulations governing delivery/assessment or new funding regulations arising from the Government’s response to the Richards Review and other studies. The Contractor may be required to support the Defence Medical Services Training Group (DMSTG) (The Defence Medical Services Training Group will be renamed to Defence College of Healthcare Education and Training (DCHET) as at 1 Apr 14) in achieving and retaining centre approval status. The Contractor will be required to comply with all current and future Government and Army requirements in areas such as safeguarding of learners and protection of data. In addition, the Contractor will be required to adhere to current and future Army Apprenticeships quality standards and processes.
The methodology and location for delivery varies with the requirements of each single Service or Army Corps. Delivery commences during the Phase 2 Trade Training at the DMSTG and continues into Field Unit service in accordance with each single Service or Army Corps’ Whole Life Development Strategy. Time may be allocated in Phase 2 training for the delivery of Functional Skills but in some cases the contractor may be required to complete the delivery of Functional Skills during Field Unit service. Delivery in the field can be structured as courses or more informal in evenings and spare time.
The information given below is based upon historic figures, is indicative only and cannot be guaranteed. There will be no carry in learners as this is a new requirement.
The Defence Medical Services are based throughout the UK, Germany and Cyprus. Servicemen/women are inducted onto their apprenticeship programmes during Phase 2 Training at the DMSTG in Lichfield. The Phase 2 training includes one or more clinical placements during which, the Contractor will be able to assess competence towards the apprenticeship qualification. The Contractor may be required to provide support to DMSTG in the administration of these clinical placements. Depending upon single Service or trade specialisation, learners undertake Advanced Apprenticeship programmes in Healthcare and delivery of Functional Skills takes place during the Phase 2 training. All Apprenticeships are completed in Field Units. For 2013/14 the estimated delivery is based upon a profile of 500 starts at Level 3.
The RAMC aspires to the implementation of a Level 4 Higher Apprenticeship for the Combat Med Tech trade. Development work is underway on a Higher Apprenticeship and, if successful, this may be adopted for some personnel in the RN or RAF. The Contractor must be prepared to participate in the development of this programme and undertake delivery of the qualification when introduced.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2014. Completion 31.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Responses to all questions in part 1 of the PQQ and section 6.1 are to be marked on a Pass/Fail basis. Economic Operators that are assessed as having failed any of these questions will not be invited to Tender.
Questions in Part 2 of the PQQ will be evaluated using the following matrix: 0=No answer; 1=Poor; 2=Satisfactory; 3=Good; 4=Very Good and 5=Excellent. A minimum score of 2 is required against 6.2; 7.1.1; 8.1.1; 9.1.1 and 11.1.1. Applications that do not achieve these minimum scores will not be invited to tender for this requirement.
Minimum level(s) of standards possibly required:
Should there be more than 6 applications that score above the minimum levels set out above, the Authority reserves the right to raise the marking until the maximum of 6 prospective tenders is achieved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the specifications contained in the Invitation To Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: X37568HY5K.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone +44 8452707099.

GO Reference: GO-2014328-DCB-5565969.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

C&C, C&C
Army HQ Commercial Proc 2, Marlborough Lines
SP11 8HT Andover
Telephone: +44 1264383093

Body responsible for mediation procedures

C&C, C&C

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

C&C, C&C

VI.5)Date of dispatch of this notice: