Appropriate Adult Contract - Essex County Council

Appropriate Adult Contract – Essex County Council

Essex County Council has a statutory duty to provide an Appropriate Adult Service to juveniles and vulnerable adults in the absence of a parent, carer, social worker or guardian, whilst in custody.

United Kingdom-Chelmsford: Health services

2016/S 180-323775

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
County Hall Market Road
For the attention of: Jade Hendry
CM1 1QH Chelmsford
United Kingdom
Telephone: +44 8457430430
E-mail: email2workspace-prod+ECC+WS699325644+amdv@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Southend Borough Council
Civic Centre, Victoria Avenue, Southend-on-Sea, Essex
SS2 6ER Southend
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Appropriate Adult Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Essex.

NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Essex County Council are retendering the Appropriate Adult contract. The current contract expires on the 31st March 2017.
Essex County Council has a statutory duty to provide an Appropriate Adult Service to juveniles and vulnerable adults in the absence of a parent, carer, social worker or guardian, whilst in custody. Essex County Council Emergency Duty Service (EDS) and the Youth Offending Service (YOS) have jointly commissioned this service. The current contract expires on the 31.3.2017.
The Appropriate Adult Service replaces the requirement of the Essex County Council (Youth Offending Service) or other Essex County Council Social Care Team or the Emergency Duty Service to attend at a Police station as an appropriate adult.
The procurement of an ECC wide Appropriate Adult service to provide support, as appropriate adults, to children and vulnerable adults in custody will also consider the following as part of the contract:
— Unaccompanied asylum seeking children and vulnerable adults support
— Age determination test (currently spot purchased by Social Care) for children and vulnerable adults
— Anti-terrorist detainment (Schedule 7) of children and vulnerable adults

II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

5 year contract with break clause at the third year.
Estimated value excluding VAT: 735 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See the form of Contract supplied with the procurement documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required: Selection criteria as stated in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required:
Selection criteria as stated in the procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0388

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.10.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.10.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest must be by way of completion and return of the Invitation to Tender (ITT) by the date and time specified. Online access to the procurement documentation can be found at Contracts Finder andwww.essex.gov.uk/Business-Partners/Supplying-Council/documents/Procurement_Opportunities.xls

Potential bidders should contact Essex County Council requesting to be invited to this tendering event by following these instructions:

1. Send an email with your organisation name in the subject title field to: email2workspace-prod+ECC+WS699325644+amdv@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba Registration Details.

2. If you have more than 1 registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.

If you are not registered in Ariba at all, go to: ‘http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full’and follow the instructions to register then follow Steps 1 and 2 above. (Please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion).

The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a help desk to assist Bidders. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by Providers in relation to this procurement exercise.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.9.2016

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