Approved Contractors List Construction

Planned Maintenance and Improvements: Adaptation Approved Contractors List.UK-Harrow: construction work

2012/S 80-131190

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Harrow
Civic Centre, Station Road
For the attention of: Mark Johnson
HA1 2XY Harrow
UNITED KINGDOM
Telephone: +44 2084168157
E-mail: mark.johnson@harrow.gov.uk
Fax: +44 2084168157

Internet address(es):

General address of the contracting authority: www.harrow.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Maintenance & Improvements: Adaptation Approved Contractors List.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works, place of delivery or of performance: London Borough of Harrow.
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Harrow Council is procuring various Adaptation/Refurbishment works. These works are for adaptation to Council owned houses (approximately 600 000 GBP per year) and works to implement Disabled Facilities Grants which the Council procures and manages on behalf of Private residents (approximately 2 000 000 GBP per year).
The Council owns 4 808 dwellings with a further 1 100 leasehold flats. There are a variety of traditional and non-traditional construction types within the borough.
The Council wishes to set up an approved contractors list to call upon for undertaking various adaptation works. The list will remain valid for a period of 4 years.
The list will consist of a maximum of 20 contractors.
The estimated total value of works over a 4 year period is 8 000 000 GBP – 10 000 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45211000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council owns 4 808 dwellings with a further 1 100 leasehold flats. There are a variety of traditional and non-traditional construction types within the borough.
The list will consist of a maximum of 20 contractors. Historically the average value of an order is 9 000 GBP and the number of orders issued have been in the region of 280 per year.
The proposed works cover a range of adaptations to domestic properties including ramps, creation of wet rooms, level access showers, over bath showers, over WC showers, installing hoists and stair lifts and the construction of a small number of extensions.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council may require a parent company guarantee and/or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly the contract performance conditions may relate in particular to social and/or environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://harrow.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 47 of directive 2004/18/EC and regulation 24 of the Public Contracts Regulations and as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of directive 2004/18/EC and regulation 25 of the Public Contracts Regulations and as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PR0338

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The contracting authority reserves the right, which will be expressly included in the contract documents, to remove or include temporarily or permanently part or all of the contract works from or in the different Lots depending on the performance of the successful economic operators and the reasonable operational requirements of the contracting authority from time to time.
This Contract Notice and procurement relates to and is part of a wider procurement by the contracting authority. The related Contract Notices will also be published on or around the date of this Notice. The contracting authority can provide the details of these related Contract Notices on request.
The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012