Approved List for Reactive Maintenance and Minor Works

Approved List for Reactive Maintenance and Minor Works

Conwy County Borough Council’s Property Management and Asset Services Department invites suitably qualified contractors to apply for inclusion on an Approved List for undertaking reactive jobbing repairs and minor works on the Corporate Property Portfolio – Land and Buildings.

Procurer reference: APL/RM/2013.01
Value of tender: £Undisclosed
Is this notice funded by the Welsh European Funding Office (WEFO)?
Contract Type
Name of the organisation
Conwy County Borough Council
Property Management and Asset Services, Government Buildings, Dinerth Road, Rhos on Sea
Colwyn Bay
LL28 4UL
Web Address
Service category
1=Maintenance and repair services
Is it a framework agreement?
Title of the contract
Approved List for Reactive Maintenance and Minor Works
Description of the contract

Conwy County Borough Council’s Property Management and Asset Services Department invites suitably qualified contractors to apply for inclusion on an Approved List for undertaking reactive jobbing repairs and minor works on the Corporate Property Portfolio – Land and Buildings.

Contractors will be expected to have the capacity to undertake all work applied for by means of suitably trained directly employed labour and be able to provide a call out service for emergency work required to be undertaken out of normal office hours.

The List will comprise key trade categories (see list below) and in order to be included, contractors will be required to possess a thorough knowledge of the Construction (Design and Management) Regulations 2007 and be able to demonstrate competence in undertaking such work – separate evidence of relevant experience will be required for each trade category applied for.

Contractors will be evaluated based on the lowest price offered for undertaking work on the basis of time and materials, and competency.

A maximum limited number of contractors will be admitted onto the list within each trade category (as listed below) and work will be distributed between them.

It is intended that the list will not be re-advertised for a period of two years.

There is no guarantee of work once successfully admitted onto the List.

Full details are available in the Application Pack – see the “Instructions to suppliers” below.

Trade Categories to be included:-

Asbestos Removal Work

Commercial Gas Fired Heating Appliances and Pipework


Felt Roofing


Floor Coverings






Painting and Decorating


Sheet Roofing

Slate and Tile Roofing

Specialist Roofing Systems


Wall and Ceiling Finishes

Contractors will be required to hold the following limits of insurance:

• Employers Liability Insurance £10,000,000 (min)

• Public Liability Insurance £5,000,000 (min)

Contractors must be able to confirm that the address from where resources are to be deployed is not in excess of 45 minutes travelling time of Conwy- reference point LL31 9XX – this will be verified using Google Maps. Any application that does not meet this requirement will be rejected.

Supplier Briefing

You are invited to a Supplier Briefing event. The intention of this briefing is to give information about this intended List.

Date and time: Thursday 31st January 2013, 8.45am

Venue: Conwy Business Centre, Llandudno Junction, LL31 9XX

Booking a place is ESSENTIAL – Please see below for details

The briefing session will be hosted by the Welsh Government’s Business Wales Service, who provide free of charge assistance to Welsh-based businesses and organisations in winning private and public sector contracts.

In addition to the above event the Welsh Government’s Business Wales service is hosting a free workshop to review the application forms on a question-by-question basis.

Date : Tuesday 5th February 2013

Venue: Imperial Hotel, Llandudno

Booking a place at either of the above events is essential.

Please contact Derwenna Bridle on 01248 672 610 or

Place / site of work / delivery
Conwy County

Classification of contract (CPV codes)
90650000 – Asbestos removal services.
39721411 – Gas heaters.
50531200 – Gas appliance maintenance services.
45310000 – Electrical installation work.
45311000 – Electrical wiring and fitting work.
45311100 – Electrical wiring work.
71314100 – Electrical services.
45311200 – Electrical fitting work.
45315000 – Electrical installation work of heating and other electrical building-equipment.
50711000 – Repair and maintenance services of electrical building installations.
45260000 – Roof works and other special trade construction works.
45261210 – Roof-covering work.
45261900 – Roof repair and maintenance work.
45441000 – Glazing work.
71351500 – Ground investigation services.
45111240 – Ground-drainage work.
44112200 – Floor coverings.
45421000 – Joinery work.
45262522 – Masonry work.
45262670 – Metalworking.
45451000 – Decoration work.
45442100 – Painting work.
45332200 – Water plumbing work.
45261400 – Sheeting work.
45261211 – Roof-tiling work.
45261212 – Roof-slating work.
45431000 – Tiling work.
45432210 – Wall-covering work.
45432200 – Wall-covering and wall-papering work.
45342000 – Erection of fencing.
34928200 – Fences.
45232452 – Drainage works.
45432112 – Laying of paving.
44423740 – Manhole covers.

Contract Length
Starting date:
and/or Ending date
Contract will be awarded based on:

Lowest price

SECTION IV: Administrative Information

Instructions to suppliers

Please request an application pack from :

Please address all communications to: quoting “Application for inclusion on an Approved List of Contractors for Reactive Maintenance and Minor Works”

Interested companies should return completed applications by at latest:

12 Noon on Thursday 28th February 2013.

Full details can be found in the application pack.

Reference Number
Deadline Date
Deadline date refers to
Receipt of completed Applications
Does this contract relate to a Project / Programme funded by EU funds?
Community Benefits do not apply to this contract