Approved Supplier Electrical

Approved Supplier Electrical

The Grimsby Institute of Further and Higher Education is one of the largest colleges in the UK. We currently operate from approximately 40 sites.

United Kingdom-Grimsby: Repair and maintenance services of electrical and mechanical building installations

2015/S 192-348163

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Grimsby Institute Group
Nuns Corner, Lacbey Road
For the attention of: Melanie Day
DN34 5BQ Grimsby
Telephone: +44 1472311248

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority


I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Grimsby Institute — Approved Supplier Electrical (minor refurbishments and reactive works < 20 000 GBP).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Sites, Main one.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
Frequency and value of the contracts to be awarded: Not Known.

II.1.5)Short description of the contract or purchase(s)

The Grimsby Institute of Further and Higher Education is one of the largest colleges in the UK. We currently operate from approximately 40 sites.
As well as offering a diverse curriculum we also operate several commercial entities including award winning restaurant, golf club, construction company and reprographics facility.
The Group invites all suitably equipped companies to tender for up to three electrical contractors to its preferred supplier list as follows;
— Work cannot be guaranteed throughout this tender period.
— Works will be for smaller scale construction/refurbishment/repair works under 20 000 GBP.
— All works will be measured and valued in accordance with PSA Schedule of Rates for Electrical Services, Sixth Edition 2011 uplifted in line with the Contractors tendered percentage adjustment that account for:
• Inflationary increases / decreases in materials and labour cost when compared with the 2011 published rates;
• Regional / market condition adjustments;
• Commercial uplift to account for profit, overheads and attendance.
— The Contractor will be responsible for submitting to the Contract Administrator an assessment of cost based upon this format within 7 days of the works being instructed of a value under 3 000 GBP.
— All works under 3 000 GBP will be appointed to one of the successful contractors on a rotation basis to ensure a fair and even spread of work.
— All appointed framework Contractors will be asked to submit a valuation for any works in excess of 3 000 GBP but below 20 000 .
— This tender will cover the Lincolnshire portfolio of sites and does not include the campus sites at Scarborough in North Yorkshire. Please see site list in Appendix H.
For more details please see ITT.

II.1.6)Common procurement vocabulary (CPV)

50710000, 45311100, 45317000, 45311200, 50711000, 71314100, 45315000, 39710000, 45310000, 45311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:


II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per PQQ document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ document.
Minimum level(s) of standards possibly required: As per PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ document.
Minimum level(s) of standards possibly required:
As per PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As per PQQ document.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.10.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.10.2015
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: