Approved Temporary Agency Staff and Social Workers – Standing Lists

Approved Temporary Agency Staff and Social Workers – Standing Lists

Re-opening of Standing Lists for Approved Temporary Agency Staff and Social Workers and for Agency Staff Providers for services required by SWISCo.

United Kingdom-Torquay: Business services: law, marketing, consulting, recruitment, printing and security

2020/S 155-380445

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Torbay Council
Postal address: Torbay Council Town Hall, Castle Circus
Town: Torquay
NUTS code: UKK42 Torbay
Postal code: TQ1 3DR
Country: United Kingdom
Contact person: Mr Lawrence Brown
E-mail: lawrence.brown@torbay.gov.uk
Telephone: +44 1803208977
Internet address(es):Main address: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities/Index?p=696a9836-1895-e511-8105-000c29c9ba21&v=1&resetFilter=True
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Re-opening of Standing Lists for Approved Temporary Agency Staff and Social Workers and for Agency Staff Providers for services required by SWISCo

Reference number: DN487808

II.1.2)Main CPV code

79000000 Business services: law, marketing, consulting, recruitment, printing and security

II.1.3)Type of contract

Services

II.1.4)Short description:

Torbay Council is undertaking this second re-tender process, to identify additional successful temporary agency staff providers, who will be selected for a place on two standing lists for:

• lot 1: Approved Temporary Agency Staff Providers; and

• Lot 2: Approved Social Worker Agency Providers.

The previous published OJEU notice: 2019/S 159-392832 detailed the original tender requirements, to establish and award places on the standing lists for

Lot 1: Approved Temporary Agency Staff Providers; and

Lot 2: Approved Social Worker Agency Providers.

Following award of places, both standing lists commenced on 3 January 2020.

When a new requirement for an agency worker arises, all providers on the relevant standing list, will be invited to put forward candidate’s for the available temporary position and the selection will be based upon an assessment of the candidate’s CV and the outcome following an interview, undertaken by the authority.

There is also a requirement for a new standing list for:

• Lot 3: Approved Temporary Agency Staff Providers for services required by South West Integrated Services Company (SWISCo).

SWISCo is the authority’s new arms-length company, responsible for refuse and recycling collection, street and beaches cleansing, flower beds, street-lighting and traffic signals, etc.

Because of the nature of SWISCo’s service provision, agency staff are required at very short notice, sometimes with minimal lead time to source candidates from multiple providers. Therefore, once places have been awarded on this standing list, each provider will then be asked to take part in a further competition, to establish a dedicated default provider who will work closely with SWISCo for the duration of the standing list and will be expected to deliver the roles required.

If the awarded provider cannot fulfil the temporary position at any time, then the other providers on the standing list for lot 3, will be invited to put forward candidate’s for the available temporary position.

Please refer to the tender documents for full details of the requirements for Lots 1, 2 and 3.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Approved Temporary Agency Staff Providers

Lot No: 1

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security
98511000 Services of commercial workers
98512000 Services of industrial workers

II.2.3)Place of performance

NUTS code: UKK42 Torbay

II.2.4)Description of the procurement:

Lot 1: Approved Temporary Agency Staff Providers appointed to a Standing List.

This will be used by Torbay Council business units, when there is a need for temporary (Professional and other role) positions.

The standing list may also be used in the future by the Torbay Development Agency and any current or future arms-length companies wholly owned by the authority and by any third party organisations including schools and academies who currently use the services of Torbay Council’s Human Resources Team, or are likely to in the future through a service level agreement.

This is a re-opening opportunity for additional providers to be awarded places on this standing list. The previous published OJEU notice: 2019/S 159-392832 detailed the original tender requirements, to establish and award places on the standing list for lot 1: Approved Temporary Agency Staff Providers. Following award of places, this Standing Lists commenced on 3 January 2020.

Please refer to the tender documents for full details of the requirements for lot 1.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Approved Social Worker Agency Providers

Lot No: 2

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security
98511000 Services of commercial workers
98512000 Services of industrial workers

II.2.3)Place of performance

NUTS code: UKK42 Torbay

II.2.4)Description of the procurement:

Lot 2: Approved Social Worker Agency Providers appointed to a Standing List. This will be used by Torbay Council’s Children’s Services, when there is a need for temporary positions.

This is a re-opening opportunity for additional providers to be awarded places on this standing list. The previous published OJEU notice: 2019/S 159-392832 detailed the original tender requirements, to establish and award places on the standing list for lot 2: Approved Social Worker Agency Providers. Following award of places, this standing list commenced on 3 January 2020.

Please refer to the tender documents for full details of the requirements for lot 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Approved Temporary Agency Staff Providers for Services Required by South West Integrated Services Company (SWISCo)

Lot No: 3

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security
98511000 Services of commercial workers
98512000 Services of industrial workers

II.2.3)Place of performance

NUTS code: UKK42 Torbay

II.2.4)Description of the procurement:

Lot 3: Approved Temporary Agency Staff Providers for services required by South West Integrated Services Company (SWISCo).

SWISCo is the authority’s new arms-length company, responsible for refuse and recycling collection, street and beaches cleansing, flower beds, street-lighting and traffic signals, etc.

Because of the nature of SWISCo’s service provision, agency staff are required at very short notice, sometimes with minimal lead time to source candidates from multiple providers. Therefore, once places have been awarded on this standing list, each provider will then be asked to take part in a further competition, to establish a dedicated default provider who will work closely with SWISCo for the duration of the standing list and will be expected to deliver the roles required.

If the awarded provider cannot fulfil the temporary position at any time, then the other providers on the standing list for lot 3, will be invited to put forward candidate’s for the available temporary position.

It is expected that the contract with the dedicated default provider will commence from 1 January 2021.

Please refer to the tender documents for full details of the requirements for lot 3.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 159-392832

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/09/2020
Local time: 12:00
Place:

Applicants should submit all documents electronically through ProContract

(www.supplyingthesouthwest.org.uk) using the Response Wizard as directed in ‘Supplier Guide’ in the help section or Appendix A ProContract user guide in the tender documents.

Tenders will be opened by an authorised verifier in the presence of a member of the procurement team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

In order to provide unrestricted, full, direct and free of charge access to the tender documents the authority is providing the documents in PDF format in the ‘Opportunities’ Area of the ProContract e-Tendering portal, at www.supplyingthesouthwest.org.uk

In order to access amendable versions of the documents and to submit a response, Applicants must be registered as suppliers on ProContract. Applicants should then register an interest in the opportunity and download the documents for completion and submission.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Legal Services Torbay Council
Town: Torquay
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/08/2020