APUC Framework for Library Management Systems

APUC Framework for Library Management Systems

Framework for library management systems and associated services for universities and colleges in Scotland.

United Kingdom-Stirling: Software package and information systems

2019/S 235-576197

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: APUC Ltd
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UKM77
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: pjackson@apuc-scot.ac.uk
Telephone: +44 1314428930

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Library Management Systems and Associated Services — APUC Framework

Reference number: ITS 1028 AP

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework for library management systems and associated services for universities and colleges in Scotland including provision of all software and any associated licensing. Potential services include, but are not limited to: system implementation, migration support, support and maintenance, Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:

Lot 1: Library Management Systems; and

Lot 2: Resource List Management Systems.

The agreement will be open to the members of advanced procurement for Universities and Colleges (APUC Ltd) and other UK procurement consortia as listed further below.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Library Management Systems and Associated Services

Lot No: 1

II.2.2)Additional CPV code(s)

48000000
72261000
48611000
48190000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKM

II.2.4)Description of the procurement:

Framework for library management systems and associated services for universities and colleges in Scotland: Lot 1, library management systems, including provision of all software and any associated licensing. Potential services include, but are not limited to: system implementation; migration support; support and maintenance; hosting. Required solutions should have the capability to operate effectively across multi-campus environments.

This framework agreement is available to participation from full and associate members and future members, within the UK higher education regional purchasing consortia as follows:

Advanced procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E:

http://www.apuc-scot.ac.uk/#!/members

Southern Universities Purchasing Consortium (SUPC):

https://www.supc.ac.uk/about-us/our-members/our-members

London Universities Purchasing Consortium (LUPC):

https://www.lupc.ac.uk/member-list

North Eastern Universities Purchasing Consortium (NEUPC):

https://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC):

https://www.nwupc.ac.uk/our-members

Higher Education Purchasing Consortium, Wales (HEPCW):

http://www.hepcw.ac.uk/members/

The agreement will also be open to members of the Scottish Consortia of University Research Libraries (SCURL):

https://scurl.ac.uk/?s=members&submit=Search

Members of the consortia include: the higher education sector, further education sector, the research council and other public and third sector bodies.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 8 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two further periods of 12 months at the sole discretion of the authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A maximum of up to 6 suppliers may be appointed to Lot 1, library management systems and associated services.

II.2)Description

II.2.1)Title:

Resource List Management Systems and associated Services

Lot No: 2

II.2.2)Additional CPV code(s)

48000000
72261000
48611000
48190000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKM

II.2.4)Description of the procurement:

Framework for library management systems and associated services for universities and colleges in Scotland: Lot 2, resource list management systems, including provision of all software and any associated licensing. Potential services include, but are not limited to: system implementation; migration support; support and maintenance; hosting. Required solutions should have the capability to operate effectively across multi-campus environments.

This framework agreement is available to participation from full and associate members and future members, within the UK higher education regional purchasing consortia as follows:

Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E:

http://www.apuc-scot.ac.uk/#!/members

Southern Universities Purchasing Consortium (SUPC):

https://www.supc.ac.uk/about-us/our-members/our-members

London Universities Purchasing Consortium (LUPC):

https://www.lupc.ac.uk/member-list

North Eastern Universities Purchasing Consortium (NEUPC):

https://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC):

https://www.nwupc.ac.uk/our-members

Higher Education Purchasing Consortium, Wales (HEPCW):

http://www.hepcw.ac.uk/members/

The agreement will also be open to members of the Scottish Consortia of University Research Libraries (SCURL):

https://scurl.ac.uk/?s=members&submit=Search

Members of the consortia include: the higher education sector, further education sector, the research council and other public and third sector bodies.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 3 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two further periods of twelve (12) months each at the sole discretion of the authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A maximum of up to 3 suppliers may be appointed to Lot 2, resource list management systems.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Non applicable.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The European Single Procurement Document (ESPD) Section 4B refers.

Minimum level(s) of standards possibly required:

Section 4B 5.1 specifies the minimum levels of insurance which are as follows:

— employer’s (Compulsory) liability insurance GBP 5Million,

— product liability insurance 5 000 000 GBP,

— public liability insurance 5 000 000 GBP,

— professional indemnity 2 000 000 GBP.

Section 4.6 of the ESPD requests further information.

(a) a copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the previous year end.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Section 4C.1.2 of the ESPD requests at least 1 relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last 3 years.

Minimum level(s) of standards possibly required:

For a pass, tenderers must have a solution in place within an equivalent environment to the tender specification.

For a fail, tenderers seeking to develop a fully bespoke solution will be disqualified. Tenderers who cannot provide evidence that their solution is in place within an equivalent environment to the tender specification will be disqualified.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 153-377206

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/01/2020
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Tenderers will be required to submit a form of tender, FOI disclaimer, APUC Supply Chain Code of Conduct and GDPR Assurance

Assessment which will be available within the ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. Project number 15137.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15137. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

This is a multi-supplier framework agreement. Sub-contracting is not a significant part of the overall anticipated contract spend.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows: provision of training opportunities to staff and students, apprenticeships and investment in Institution local communities.

(SC Ref:604800)

VI.4)Procedures for review

VI.4.1)Review body

Official name: APUC Ltd
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
Postal code: FK8 2DZ
Country: United Kingdom
Telephone: +44 1314428930Internet address: http://www.apuc-scot.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/12/2019