APUC Hair and Beauty Framework

The Framework will consist of 10 lots to cover specialist requirements: beauty consumables and beauty kits.

United Kingdom-Stirling: Personal care products

2019/S 141-346704

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail: acahill@apuc-scot.ac.uk
NUTS code: UKM

Internet address(es):Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hair and Beauty Framework

Reference number: FFE1013 AP

II.1.2)Main CPV code

33700000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The main aim of the Framework Agreement is to provide Institutions with an easy to use, EU compliant Framework Agreement to meet their Hair and Beauty consumable and supply needs for their hair and beauty courses.

The framework will consist of 10 lots to cover specialist requirements:

— beauty consumables and beauty kits,

— hair consumables and hair kits,

— colour houses,

— hairdressing products (wet products),

— specialist skincare,

— nail care products,

— theatrical/specialist make-up,

— wigs/hair pieces,

— uniforms,

— specialist equipment (including repair and maintenance).

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Hair Consumables and Hair Kits

Lot No: 2

II.2.2)Additional CPV code(s)

98320000

98321000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Hair consumables and hair kits:

— including but not limited to:

Hair removal products, salon essentials, styling products and tools.

— HABIA approved and personalised kits.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Colour Houses

Lot No: 3

II.2.2)Additional CPV code(s)

98320000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Colour Houses — including but not limited to:

— permanent, semi-permanent, temporary, quasi and bleaches.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hairdressing Products — (Wet Products)

Lot No: 4

II.2.2)Additional CPV code(s)

98320000

98321000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Hairdressing products — (wet products)

— including but not limited to: shampoos, conditioners and styling products

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Specialist Skincare

Lot No: 5

II.2.2)Additional CPV code(s)

33711400

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Specialist Skincare — including but not limited to: facial and body cleansing, toning, exfoliating and moisturising products; massage mediums and aromatherapy products.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Nail Care Products

Lot No: 6

II.2.2)Additional CPV code(s)

33742000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Nail care products — including but not limited to: gels, polish, lamps, tools and kit systems.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Theatrical/Specialist Make-up

Lot No: 7

II.2.2)Additional CPV code(s)

33711400

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Theatrical/specialist make-up — including but not limited to: make-up specific for media and fashion photography including tools and student kit products.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Wigs Hair Pieces

Lot No: 8

II.2.2)Additional CPV code(s)

33711630

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Wigs hair pieces — including but not limited to: hair extensions and associated materials/equipment.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Uniforms

Lot No: 9

II.2.2)Additional CPV code(s)

18100000

18110000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Student and staff uniforms — including but not limited to: tunics, maternity tunics, t-shirts, trousers, aprons/tabards.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Specialist Salon Equipment

Lot No: 10

II.2.2)Additional CPV code(s)

33711400

39712200

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland wide.

II.2.4)Description of the procurement:

Specialist salon equipment — including but not limited to: small furniture, electrical goods and repair/maintenance.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common questions / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Beauty Consumables and Beauty Kits

Lot No: 1

II.2.2)Additional CPV code(s)

33711400

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Beauty consumables and beauty kits — including but not limited to: facial enhancements, make-up, tanning products and tools — HABIA approved and personalised kits.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Common question / Weighting: 16

Quality criterion – Name: Lot specific questions / Weighting: 44

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Minimum level(s) of standards required:

Please refer to question 4B.5 of the ESPD and economic and financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— product liability insurance = 2 000 000 GBP,

— public liability insurance = 5 000 000 GBP.

To demonstrate and evidence suitable economic standing, successful contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement.

Alternatively, if the Contractor is unable to provide the required accounting information, e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the Framework Agreement.

Please refer to 4B.6 of the ESPD.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Not applicable.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Submission of management information:

Following commencement of the Framework Agreement, the contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period. Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:

http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to login and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 30

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 215-392248

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/09/2019

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/09/2019

Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Form of tender:

Tenderers must sign the form of tender — Appendix A prior to award to confirm that their tender response is a complete, true and accurate submission.

Supply chain code of conduct:

The Authority has developed a supply chain code of conduct — Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the supply chain code of conduct prior to award to assist in achieving its objectives.

Freedom of information:

Please confirm that you will be in a position to complete, prior to award, Appendix B — Freedom of Information (if applicable) in the technical questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Living wage:

Please confirm that you will be in a position to complete, prior to award, Appendix E — Living Wage in the Technical Questionnaire in PCS-Tender. This information is for information only and will not be scored.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13871

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?

The contractor will work with the Authority to deliver community benefits or social value where they are identifiable throughout the term of the Framework Agreement.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13871

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The majority of Suppliers who will be appointed to this Framework are SME’s. The framework has been sub-divided into 10 lots to actively encourage SME participation.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The potential to take into account social considerations (also referred to as community benefits) in public procurement is firmly established and set out in European Directive 2014/24/EU, the Public Contracts (Scotland) Regulations 2015 (‘the regulations’) and European case law.

The Authority is interested in community benefit measures that contractors propose to take, for example these may include, but not limited to:

— joint approach to school open forum information events with local Institutions,

— school introduction/awareness raising days,

— local hairdresser participation events,

— work experience programme/modern apprentice participation,

— investment in local community programmes.

(SC Ref:591269)

VI.4)Procedures for review

VI.4.1)Review body

APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930Internet address: http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/07/2019