Arboricultural Maintenance Services – Invitation to Tender

Arboricultural Maintenance Services – Invitation to Tender

We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock.

United Kingdom-Rochdale: Tree-maintenance services

2019/S 218-535371

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: ITT For the Provision of Arboricultural Maintenance Services
National registration number: GB
Postal address: Rochdale Boroughwide Housing Sandbrook Way Sandbrook House
Town: Rochdale
NUTS code: UKD33
Postal code: OL11 1RY
Country: United Kingdom
Contact person: Stephen Camm
E-mail: rbh.procurement@rbh.org.uk
Telephone: +44 1706273726

Internet address(es):Main address: www.rbh.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.the-chest.org.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.the-chest.org.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ITT For the Provision of Arboricultural Maintenance Services

Reference number: DN441419

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.

We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.

Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.

All works to be carried out on RBH public areas and individual gardens front and rear.

Scope:

RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.

This framework includes a provision for day to day and out of hour’s emergency tree services.

Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.

The emergency out of hours work is between 7.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

— Lot 1: tree pruning, felling and full spectrum of aboricultural works,

— Lot 2: emergency call out works (during normal working hours),

— Lot 3: emergency call-out (outside of normal working hours).

II.2)Description

II.2.1)Title:

Lot 1: Tree Pruning, Felling and Full Spectrum of Aboricultural Works

Lot No: 1

II.2.2)Additional CPV code(s)

77211500

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

All services will be carried out within the Borough of Rochdale.

II.2.4)Description of the procurement:

RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.

We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.

Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.

All works to be carried out on RBH public areas and individual gardens front and rear.

Scope:

RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.

This framework includes a provision for day to day and out of hour’s emergency tree services.

Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.

The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.

Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 years contract with an option of 2 X 1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot: 2 Emergency Call Out Works (During Normal Working Hours)

Lot No: 2

II.2.2)Additional CPV code(s)

77211500

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

All services will be carried out within the Borough of Rochdale.

II.2.4)Description of the procurement:

RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.

We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.

Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.

All works to be carried out on RBH public areas and individual gardens front and rear.

Scope:

RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.

This framework includes a provision for day to day and out of hour’s emergency tree services.

Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.

The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.

Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 years contract with an option of 2 X 1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Emergency Call-Out (Outside of Normal Working Hours)

Lot No: 3

II.2.2)Additional CPV code(s)

77211500

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

All Services will be carried out within the Borough of Rochdale.

II.2.4)Description of the procurement:

RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.

We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.

Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.

All works to be carried out on RBH public areas and individual gardens front and rear.

Scope:

RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.

This framework includes a provision for day to day and out of hour’s emergency tree services.

Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.

The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.

Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 years contract with an option of 2 X 1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Certification and accreditations relating to carrying out Arboricultural Maintenance Services.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

III.2.2)Contract performance conditions:

As per RBH terms and conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/12/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/12/2019
Local time: 17:30
Place:

Sandbrook House, Sandbrook Way, Rochdale, OL111RY.

Information about authorised persons and opening procedure:

RBH legal team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Rochdale Boroughwide Housing
Postal address: Sandbrook House Sandbrook Way
Town: Rochdale
Postal code: OL11 1RY
Country: United Kingdom
E-mail: rbh.procurement@rbh.org.uk
Telephone: +44 170627326Internet address: www.rbh.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/11/2019